MS Office Suite
Hafiz Muhammad Aqeel
Office Manager, Clerk, Supply Officer Clerk, Account Handler
Islamabad
Summary
A highly organized and results-driven Leading Supply Technician (Writer) with over experience of 17 years of experience in managing procurement, and logistics within fast-paced environments. Expertise in overseeing supply chain operations, optimizing resource allocation, and ensuring timely delivery of materials. Adept at managing teams, maintaining inventory accuracy, and implementing effective systems for streamlining operations. Proven ability to coordinate between departments and vendors to guarantee seamless workflows and efficient supply management. Committed to maintaining high standards of service, operational efficiency, and cost-effectiveness. Possesses excellent troubleshooting and analytical skills, with a strong track record of adhering to safety requirements. Effective under pressure, with proven leadership abilities and extensive security experience.
Possess strong organizational aptitude and positive, efficient work ethic. Understanding of inventory management principles and proficiency in data entry and inventory software. Dedicated to ensuring smooth operations and accuracy in supply chain processes.
Overview
18
18
years of professional experience
2025
2025
years of post-secondary education
1
1
Certification
3
3
Languages
Work History
Leading Supply Technician (Writer)
Pakistan Navy
- Company Overview: A military organization responsible for naval operations and logistics.
- Managed and maintained the Main Cash Account, ensuring accurate financial records and timely processing of payments.
- Prepared and processed pay & allowances, maintaining detailed records and ensuring compliance with organizational guidelines.
- Handled official correspondence through physical mail and e-mail, ensuring timely responses and proper documentation of communication.
- Operated and managed the Office Automation System, optimizing workflows and ensuring smooth day-to-day administrative operations.
- Demonstrated proficiency in MS Office, including Excel, Word, and PowerPoint, for data entry, reporting, and presentations.
- Assisted in audit processes by addressing audit objections, maintaining financial transparency, and ensuring corrective actions were implemented.
- Kept accurate and organized records for efficient retrieval and compliance with internal policies.
- Coordinated logistics and inventory tasks, contributing to operational efficiency and effectiveness.
- Proficient in typing with a speed of 45 words per minute
- A military organization responsible for naval operations and logistics.
Officer Manager
Sea Anchorage Pvt Ltd
12.2024 - Current
- Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
- Mentored junior staff members, helping them develop their skills and advance in their careers.
- Improved department efficiency by streamlining and implementing policies and processes.
- Implemented process improvements that streamlined workflows, reducing redundancies and increasing operational efficiency.
- Facilitated collaboration between departments, improving efficiency and effectiveness in handling cross-jurisdictional cases.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
Secretary
National Defence University Islamabad
10.2020 - 10.2024
- Maintained daily report documents, memos and invoices.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Provided clerical support by copying, faxing, and filing documents.
- Maintained electronic filing systems and categorized documents.
- Oversaw inventory of office supplies, ensuring availability and cost-efficiency.
- Provided comprehensive support to new staff, facilitating faster integration into team.
- Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
- Assisted in preparing detailed reports for management, enabling informed decision-making.
- Supported project management activities, contributing to timely completion of key initiatives.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
Security Supervisor
Pakistan Maritime Security Agency
01.2017 - 10.2020
- Maintained a secure environment for employees and visitors by enforcing access control policies and visitor management procedures.
- Recorded incident reports with detailed accounts of occurrences.
- Oversaw team of security officers and managed scheduling and performance evaluations.
- Assisted with investigations into reported incidents, gathering evidence and providing detailed reports for review by management or law enforcement officials when required.
- Monitored alarm systems and CCTV footage to enable prompt attention and response.
- Coordinated with security personnel or other departments to establish safety of visitors and staff.
- Enhanced security measures by conducting thorough risk assessments and implementing new protocols.
- Conducted regular audits of security infrastructure, identifying areas for improvement and recommending necessary upgrades.
- Enhanced physical security of premises by supervising installation of advanced barrier systems.
- Monitored and maintained CCTV and access control systems to protect personnel and assets.
Senior Supply Officer Logistics Clerk
Headquarters Coastal Command
01.2015 - 01.2017
- Developed comprehensive reports on inventory levels, enabling better decision-making for replenishment needs.
- Improved supplier relationships through timely payment processing and open communication channels.
- Managed budgetary constraints effectively, ensuring efficient allocation of resources across various departments.
- Oversaw quality control processes, ensuring that all incoming materials met organizational standards before distribution or use.
- Assisted in budget planning for logistics department, monitoring expenditures and identifying opportunities for cost reduction.
- Worked with vendors to schedule daily pickups and weekly deliveries.
- Stepped up and managed logistics department tasks during supervisor absences.
- Conducted regular audits of physical inventory, identifying discrepancies and updating records accordingly.
- Negotiated contracts with suppliers, securing favorable terms for procurement needs.
Pay and Allowances Clerk
Headquarters Destroyers Squadron 18
01.2013 - 12.2014
- Maintained filing system and organized customer documents for easy retrieval of information.
- Enhanced office organization with regular maintenance of files, records, and supplies inventory.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Ensured confidentiality of sensitive documents through proper storage methods and restricted access control implementation.
- Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
- Trained new clerks on Org procedures and software tools effectively contributing to their integration into the team.
- Processed weekly payroll for staff, ensuring timely and accurate salary distribution.
- Purchased and maintained office supplies.
- Utilized office management software to record and track the information.
Audit Clerk
Pakistan Navy
01.2011 - 01.2013
- Reviewed figures, postings and paperwork for accuracy, integrity, and compliance.
- Received daily reports and supporting documentation for routine audits and promptly reported any discrepancies for further review.
- Created daily operating report highlighting total and area-specific revenue.
- Collected daily cashier envelopes for review as part of comprehensive daily auditing routine.
- Delivered supporting documentation for records changes directly to auditor for analysis.
- Responded to routine requests for information from other departments, managers and customers.
- Identified irregularities, researched causes and resolved problems.
- Maintained account accuracy by reviewing and reconciling checks monthly.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Managed and responded to correspondence and inquiries from customers and vendors.
Clerk of Capt Trg Fleet Operation Sea Training
Headquarters Fleet Operational Sea Training
10.2007 - 12.2010
- Maintained filing system and organized customer documents for easy retrieval of information.
- Enhanced office organization with regular maintenance of files, records, and supplies inventory.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Processed weekly payroll for staff, ensuring timely and accurate salary distribution.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Monitored and tracked budgets and expenses.
- Coordinated and scheduled meetings and appointments.
Education
Master's - History
Sargodha University
Bachelor of Arts - undefined
Karachi University
Diploma in Office Management and Finance - undefined
Pakistan Navy School of Logistics
Intermediate - HET
Pakistan Navy
Matriculation - undefined
Govt High School, Farooka Sargodha
Skills
Office Management Skills
Skills
Docs & Record Management, Time Management, Correspondence Handling, Filing System, Data Entry Management, Typing Speed, Financial & Record Keeping, Teamwork & Leadership, Audit Support, Supervisory Skills
Professional Qualifications And Courses
- Security & Weapon Training/Basic Infantry Course, Surface Weapon School PNS BAHADUR
- Supply Technician (Writer)-II, Pakistan Navy School of Logistics at PNS KARSAZ- Karachi
- Ship's Husbandry/ Boat Handling, Pakistan Navy HIMALAYA
- English Language Course, Pakistan Navy New Entry School PNS BAHADUR – Karachi
- Nuclear, Biological, Chemical, Damage Control/ Fire Fighting, NBCD School PNS KARSAZ - Karachi
- Helo Crash Landing on Deck – Fire Fighting, NBCD School PNS KARSAZ - Karachi
- Human Resource Management, Bahria University, Karachi
- Leading Supply Technician (Writer), Pakistan Navy School of Logistics at PNS KARSAZ- Karachi
Personal Information
- CNIC Number: 38402-3690330-3
- Father's Name: Ahmed Bakhsh (Late)
- Date of Birth: 09/06/89
- Nationality: Pakistani
- Marital Status: Married
- Religion: Islam (Sunni)
Software
Certification
Leading Supply Technician (Writer)
Book Reading & Gardening
- Book Reading – Passionate about reading books on history, leadership, self-improvement, and current affairs. Enhances critical thinking, broadens perspective, and supports lifelong learning.
- Gardening – Enjoy creating and maintaining home gardens, with a focus on natural growth, seasonal planting, and sustainability. Promotes patience, discipline, and a peaceful mindset.
Timeline
Officer Manager
Sea Anchorage Pvt Ltd
12.2024 - Current
Secretary
National Defence University Islamabad
10.2020 - 10.2024
Leading Supply Technician (Writer)
07-2019
Security Supervisor
Pakistan Maritime Security Agency
01.2017 - 10.2020
Senior Supply Officer Logistics Clerk
Headquarters Coastal Command
01.2015 - 01.2017
Pay and Allowances Clerk
Headquarters Destroyers Squadron 18
01.2013 - 12.2014
Audit Clerk
Pakistan Navy
01.2011 - 01.2013
Clerk of Capt Trg Fleet Operation Sea Training
Headquarters Fleet Operational Sea Training
10.2007 - 12.2010
Leading Supply Technician (Writer)
Pakistan Navy
Bachelor of Arts - undefined
Karachi University
Diploma in Office Management and Finance - undefined
Pakistan Navy School of Logistics
Intermediate - HET
Pakistan Navy
Matriculation - undefined
Govt High School, Farooka Sargodha
Master's - History
Sargodha University
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