Zeeshan Hadi
Karachi
Summary
Document control specialist experienced in storing, managing, and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing, and create systems to be used to train staff on document control processes. Develop a growth mindset and be willing to help the team move business forward with any task.
Overview
14
14
years of professional experience
1
1
Certification
Work History
OFFICE CLERK
Sindh Technical Education
06.2012 - Current
- Prepared presentations, lectures, and assignments for the students.
- Kept attendance, assignments, projects, and examination records confidential and up-to-date.
- Arranged and maintained lecture halls, computers, printers and multimedia projectors
- Maintenance work on all brand of computers and printers.
- Store and retrieve data on a computer and secure backups.
- Installation of Windows, MS-Office, antivirus, and other software.
- General ad-hoc duties such as ordering stationary, office equipment, and refreshments for students.
- Answered and dealt with incoming and outgoing telephone calls.
- Prepared reports of business transactions and kept the account information updated.
- Kept a record of all outgoing courier invoices and prepared presentations, lectures, and assignments for the students.
- Kept attendance, assignments, projects, and examination records confidential and up-to-date.
- Arranged and maintained lecture halls, computers, printers, multimedia projectors, etc.
- Store and retrieve data on a computer and secure backups.
- General ad-hoc duties such as ordering stationery, office equipment, and refreshments for students.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing the operation of office equipment.
- Answered and dealt with incoming and outgoing telephone calls.
- Received and processed incoming and outgoing mail.
- Kept a record of all outgoing courier invoices.
- Provided clerical support, addressing routine and special requirements.
OFFICE CLERK/ FRONT OFFICE
STEVTA HQ SKILLS KARACHI
06.2012 - Current
- Dialing the calls of the managing director, directors, and officers.
- Making the meeting schedule of the managing director and flight bookings.
- Interacted with customers by phone, email, or in person to provide information.
- Efficiently manage a multi-line phone system, directing calls to appropriate personnel and handling inquiries with a friendly demeanor.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Receive and distribute mail, packages, and deliveries to the appropriate departments.
- Maintain a tidy and organized reception area, ensuring a positive and presentable image for the company.
- Schedule appointments for clients and internal staff using electronic calendar systems, optimizing meeting efficiency.
- Photocopying of documents and scanning of documents
- Effectively communicate appointment details and changes to relevant officers.
- Address employees and client inquiries in person, over the phone, and via email, providing accurate information and assistance.
- Resolve customer concerns and escalate issues to the appropriate department when necessary, ensuring prompt resolution
- Uphold a high standard of customer service, contributing to a positive company image.
JUNIOR DOCUMENT CONTROLLER
STEVTA HQ SKILLS KARACHI
06.2012 - Current
- Record keeping of payment vouchers and payment files.
- Maintain and reconcile the payment files.
- Inward and outward, the letters and the files.
- Entry in the cash book of expenditure expenses.
- I visited the chief secretary office, secretary university office, finance department, accountant general office, and Treasury office for the budget release of respected departments.
- I visit the Treasury Office for reconciliation of expenditures and verification of payment checks.
- Attended conferences, seminars, and trainings for employees.
- Responding to mail and e-mails from clients, banks, and contractors.
- Preparing official documentation, work agreements, work orders, and bills of officials and vendors.
- Data entry of payment vouchers.
- Up-to-date files of employees GP fund and group insurance.
- Contacting the bank and collecting information about record updates and financial statements.
- Receiving demand drafts and pay orders for vendors and bank reconciliation.
- Meeting with section officers, deputy secretaries, and additional secretary for budget release of the department and updating the budget file.
- Proofread filenames, titles and submittal details to streamline submission and avoid rejection.
- Provided support for document controls and worked with contract documents.
DOCUMENT CONTROLLER
STEVTA HQ SKILLS KARACHI
06.2012 - Current
- Employees and customer care relationships
- Making daily and monthly work progress reports and giving the updates to assistant director HR
- Maintain the employee's personal file record and update the documents up-to-date in personal files
- Achieve high levels of employee and customer care satisfaction through excellence in receiving, identifying, dispatching, and assuring the quality of services
- Measure the report on employees' performance
- Receiving the letters and files and distributing them to concerned officers and officials
- Making a daily schedule of meetings and conferences of directors
- Writing the letters and note sheets
- Put up the personal files of employees for no objection certificate, earned leave, explanation, transfer and posting, and other different queries of employees as received applications by employees
- Inward and outward, the files and letters issued by the officer.
- Make the note sheet and letters.
- Record the keeping of personal files.
- Up-to-date employees service book and verified them by concerned officer
- Complete statues of employees filled and vacant posts by region and institute.
- Working on employee's seniority and promotion.
- Working papers of the yearly board of directors meeting.
DOCUMENT CONTROLLER
STEVTA HQ SKILLS KARACHI
06.2012 - Current
- Under the direction of Director Work and Service, coordinates and maintains an effective filling and archiving system for paper documents, electronic documents, and files in accordance.
- Responsible for file numbering, sorting, and record-keeping of files and hard copy documentation.
- Supports and assigns work to the concerned officer.
- Receives catalogs and hard copies and electronic copies of all technical drawings and related information in an orderly manner, in line with policies and procedures.
- Allocates and controls the document numbering in the in-word and out-word systems for the project work.
- Ensuring that all technical and other documentation is accurate, up-to-date, and accurately distributed to relevant parties.
- Writing correspondence, letters, and note sheets.
- Receive letters from contractors, internal offices, and other departments.
- Put up the files for payments by contractors.
- Assign the work by the deputy director of work and service to release the budget of ADP, release it from the finance department, and pursue the file and letters.
- Visit the finance department and the respected secretary office and accountant general office for the budget release of the department.
- Issue the document up-to-date.
- To maintain a tracking facility to enable documents to be updated easily.
- Scanning all relevant new documents.
- Checking dispatch documents is accurate.
- Presentation and filing of documents.
- Responsible for maintaining hard copy information.
- Issuing and distributing controlled copies of information.
- Provide full support for the department or team.
- Assist the department with queries on documentation requirements and submissions.
- Time-to-time duties and responsibilities may be reviewed and changed by the director of work and services according to the needs of the organization..
OPERATION ASSISTANT
BLUE-EX SUPPLY CHAIN DOMESTIC AND INTERNATIONAL
01.2011 - 05.2012
- Follow up on shipments and timely arrangements of shipping documents for the port clearance.
- Solved problems timely and effectively, ensuring customer satisfaction.
- Act as a key point of contact between all employees, logistics, distribution, and the order management team in order to meet deadlines and achieve targets.
- Manage office services by ensuring office operations.
- Scan the shipment and make begs for the destination of the shipment.
- Approved and clerical functions are properly assigned and monitored.
- Build relationships with internal stakeholders and external trading partners to ensure a seamless experience for customers.
- Strong organizational, management, analytical, and planning skills and ability to multitask and prioritize work in a fast-paced environment.
- Meeting deadlines for order bookings, invoicing, tracking, delivery, and sales recognition.
- Prepare, plan, and update the weekly and monthly logistics schedule to assure timely deliveries.
- Assign correct codes for root cause analysis on all Key Performance Indicators.
- Assisted with facility scheduling and customer service.
- Follow up on shipments and timely arrangements of shipping documents for the port clearance.
Education
High School Diploma -
Diploma of Associate Engineering (civil)
Khahi, Sindh, Pakistan10.2017
Master of Arts - Sociology
Shah Abdul Latif University
Khairpur, Sindh, Pakistan12.2014
Skills
- Facebook and LinkedIn Business
- Quality Management
- Schedule and calendar management
- Office Administration
- Inventory Control
- Data Management
- Customer Relationship Management (CRM)
- Project Support
- Office Equipment Maintenance
- File Maintenance
- Ledgers and journal entries
- Payment reconciliation
- Report Generation
- Multiple Priorities Management
- Cultural Sensitivity
- Resource Coordination
Languages
English
Native language
TAMIL
Proficient
C2
ENGLISH
Advanced
C1
Personal Information
- Date of Birth: 07/27/1989
- Gender: Male
- Nationality: Pakistani
Certification
- Certification of Zeeshan Hadi participate in an essay writing Peace in Karachi by the Art Council from March 1, 2015, to March 7, 2015.
- certification of Zeeshan Hadi by focus institute on two days 16-hour training workshop on advance excel 2013
- Project Management Foundation (PM, BE ) online LinkedIn.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
OFFICE CLERK
Sindh Technical Education
06.2012 - Current
OFFICE CLERK/ FRONT OFFICE
STEVTA HQ SKILLS KARACHI
06.2012 - Current
JUNIOR DOCUMENT CONTROLLER
STEVTA HQ SKILLS KARACHI
06.2012 - Current
DOCUMENT CONTROLLER
STEVTA HQ SKILLS KARACHI
06.2012 - Current
DOCUMENT CONTROLLER
STEVTA HQ SKILLS KARACHI
06.2012 - Current
OPERATION ASSISTANT
BLUE-EX SUPPLY CHAIN DOMESTIC AND INTERNATIONAL
01.2011 - 05.2012
High School Diploma -
Diploma of Associate Engineering (civil)
Master of Arts - Sociology
Shah Abdul Latif University
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