Zakia Majid Gill

• Participated in team projects, demonstrating ability to work collaboratively and effectively.
• Gained extensive knowledge in data entry of 7.8 millions children, analysis and reporting.
• Organized and detail-oriented with strong work ethic.
• Strengthened communication skills through regular interactions with others.
• Applied effective time management techniques to meet tight deadlines.
• Acted as team leader in group projects, delegating tasks and providing feedback to 100+ team members .
• Exercised leadership capabilities by successfully motivating and inspiring others.
• Demonstrated leadership skills in managing projects from concept to completion.

Program Coordination:

• Overall responsible to effectively coordinating activities falling under Bodily Rights and Peace and Pluralism components in KPK, Punjab, Sindh, and Baluchistan.
• Provide support in planning of activities with relevant team members towards achievement of program objectives.
• Determine information needs of project, implementing partners, other stakeholders, and funding agencies.
• Provide leadership and support to assigned projects in targeted areas
• Support development of and maintain updated records of detailed work plan of WFS/AFS for smooth realization of annual plan.
• Supervise program, and finance staff with regular meetings to jointly track progress of work plan.
• Provide leadership and ensure existence of strong and vibrant team synergy.
• Facilitate active involvement of key stakeholders and promote community mobilization and sustainability of program.
• Promote harmonious volunteer staff relationships within program office and field offices (WFS/AFS).
• Consolidate analyze and submit separate reports to respective Directors and coordinate with other project staff to keep them in Support adolescent learning and ensure/advocate for access to health.
• Develop leadership capacity of adolescent and youth girls and work with male adolescents and youth as supporters of girls.

Research and writing:

• Assist with research components of assigned projects, in terms of data compilation, organization, and reporting findings.
• Gather information related to provincial and national government programs and institutions working in health and population services and allied line departments with close coordination with program staff, and utilize information to inform research analysis.
• Support preparation of case studies and success stories aiming at evaluating progress and impact.

M&E, Reporting and Internal Communication:

• Coordinate and support baseline and end-line studies.
• Coordinate project reviews and timely support and corrective measures.
• Prepare and/or consolidate field visits and meetings reports encapsulating main discussion points, conclusions, and recommendations to ensure learning are well documented and used in subsequent planning.
• Prepare project reports (quarterly progress reports, bi-annual reports, annual reports, and impact assessment reports) of assigned projects to be submitted to program Page 3 of 15 directors in accordance with approved reporting formats in timely fashion.
• Assist in feeding information to and extracting data from SGs management of information system.
• Support financial monitoring and financial statements analysis onward transmission to program directors.
• Monitor budget allocations and expenditures to ensure sound management and compliance with donors' financial requirements and policies.
• Assist in formulating indicators for monitoring, evaluating progress, and tracking outputs/ outcomes of assigned projects.
• Monitor, examine and analyze performance of AFS (Adolescent Friendly Spaces) Coordinators in KPK, Sindh, Baluchistan, and Punjab.

Coordination & External Communications:

• Liaise with donors and key stakeholders independently, in consultation with program directors.
• Liaise with local subject-matter experts and other technical groups to document/ organize their inputs and contributions to assigned projects.
• Represent in local, national and international platforms for events.
• Participate in events and capacity-building programs to further understanding and stay abreast of latest developments and discourses on women and human rights within and outside Pakistan.
• Liaise with local government, donors, and NGOs in order to promote project activities, facilitate planning and cooperation, and identify opportunities for future projects and collaboration.
• Establish and enhance networking and alliance building with activist's groups, social movements, and research organizations that are pursuing similar work and advocacy agenda/plan for adolescents and youth needs especially in education, health, child rights, and girls/adolescent reproductive health and rights.
• Actively engage in working groups with other departments and area offices to ensure effective collective role on tasks that require joint roles.

Capacity-building:

• Assist in planning capacity building trainings held time to time with support of project teams.
• Identify capacity building needs for programs teams and forward recommendations to senior management to create Training Plans.

COVID-19 Relief:

• Identified Districts for COVID-19 Relief package.
• Coordination with Field teams to identify beneficiaries and prepare lists across Pakistan.
• Vetting of Lists and assisting Senior management to finalize lists for relief packages.
• Conducted zoom meetings with Finance and Admin teams in all provinces for purchase of relief packages including vetting Ration package items against quotations and quality of food/items.
• Prepare district-wise relief plan along with field teams.
• Provide awareness material and hands-on coaching to conduct session females/girls on precautions/SOPs of COVID-19.
• Monitoring visits to field sites to supervise relief plans. –
• Prepared relief reporting formats and Means of Verification (MOVs) for record at organizational as well as donor.
• Consolidated all the relief beneficiary's data in a COVID-19 Relief database. * COVID-19 Research under UN-WOMEN Project named Gendered Impact of COVID-19 in Pakistan: Rapid Assessment, Relief Distribution & Evidence-Based Strategies (GIC) Preliminary situation reports from 10 districts
• Assisted in preparation of final research report - 4 policy briefs with evidence-based recommendations to be taken up with Page 4 of 15 policymakers: Preventing and addressing GBV, including child and early age marriages, in COVID-19 context and continuation of GBV services; actions to support improved gender relations within households.
• Strategizing for enhancement of community harmony and social cohesion.
• Capturing experiences of women living with disabilities during COVID-19.
• Participatory Action Research (PAR) + SALT Approach (Dream exercise)
• Data collection electronically (What's App + SMS + Phone calls)
• Coding of Data MAXQDA.
• Administrative role in KP Regional Office.
• Involve in day-to-day administrative tasks with delegation from Manager Operation in Head Office.
• Forecast expected expenses and share summary of advance against required petty cash for SG Peshawar Office. - Share summary of activities/ advocacy representation with your reporting person.
• Attend advocacy meetings and events for strengthening linkages with Govt. departments at provincial and district levels.
• Monitored financial flow of payment at regional level.
• Approved payments and review ledgers and books of accounts under regional domain.

• Develop overall M&E framework, for example, annual project reviews, impact assessments, operations monitoring and lesson learnt.
• Standardize and update monitoring and evaluation systems to include best practices. Almost documented 50 Case studies of survivors benefit from project.
• Designed surveys and other evaluation tools to collect meaningful, actionable data.
• Undertake field visits to monitor implementation of planned activities.
• Provide support in overall planning of activities towards achievement of overall project objectives as laid down in Logical Framework.
• Help revise project logical framework matrix, particularly in areas of objective hierarchy, indicators and monitoring and evaluation mechanisms
• Trained subordinates on effective evaluation implementation to increase accuracy of data.
• Played key role in on-going network design, reevaluation and optimization to keep pace with company growth.
• Determined performance indicators and how to measure and assess success of programs.
• Help support in financial monitoring and financial statements' analysis for onward transmission to donors.
• Assist Program management in drafting staff key performance indicators and developing project concept papers and proposal for fund raising.
• To support preparation of case studies aiming at evaluating progress and impact Produce high-quality and analytical program reports that highlight program activities, especially in relation to indicators of project proposals.
• Produce high-quality appropriate case studies and fact sheets for sharing on organization website or with donors.

• Undertake training need assessment of CPLC facilitators, parents, teachers, PTC/SMC members and other stakeholders
• Design 25 training material/manuals and conduct trainings in close coordination with project coordinator.
• Design and implement training follow up mechanism and ensure need based support and guidance to CPLC facilitators.
• Work closely with 50 CPLC facilitators, 20 education officers and 10 child protection officers to provide warm, safe, and caring environment in schools and CPLCs that is kept orderly, clean and appealing to allow child to grow and to explore.
• Develop low/no cost activities for teaching by involving children, CPLC facilitators, teachers and PTC members.
• Write training reports according to project and donor requirements.
• Maintain on-going records for 12,000 children in CPLCs, including keeping records of all developing skills (physical, social, emotional, and cognitive).
• Produce success stories/case studies and share with communication & advocacy section through concerned supervisor
• Orient concerned beneficiaries on project goal, objectives and target
• Maintain updated record of concerned activities.
• Contribute in short/long term plans, conducting need assessments and developing concept notes.
• Submit monthly, weekly and daily work plan to concern supervisor on regular basis.
• Strengthened communication skills through regular interactions with others.
• Exercised leadership capabilities by successfully motivating and inspiring others.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Worked effectively in fast-paced environments.
• Worked well in team setting, providing support and guidance.

• Coordination at cluster and networking meetings with NGO/INGO, line departments and local authorities.
• Identification of need base priority project designing for recovery phase and reviews of relief projects with communities.
• Develop full scale project plans and associated communications documents.
• Effectively communicate project expectations to team members and stakeholders in timely and clear fashion.
• Work together with partnership development unit on contract management and fundraising.
• Work together with area office managers for effective implementation, integration and sustainability of project services and benefits.
• Plan, schedule and tract project timelines and milestones by using appropriate tools.
• Liaise with project stakeholders on going basis of relief and recovery activities in selected districts.
• Develop and deliver progress reports, proposals, required documentations and presentations.
• Proactively manage changes in project scope, identify potential crises and device contingency plans.
• Define project success and criteria and disseminate them to involved parties throughout project cycle.
• Meetings with and appraising prospective partners.
• Ensure incorporation of right based approach in all projects implementation processes.

• Worked well in team setting, providing support and guidance.
• Proven ability to learn quickly and adapt to new situations.
• Completed general labor tasks such as loading and unloading materials, cleaning up job sites and operating heavy machinery.
• Developed strong communication and organizational skills through working on group projects.

Strategic Leadership

• Oversee all areas of programming in Organization.
• Serve as member of Senior Management Team.
• Work with senior management to contribute to strategic planning process.
• Provide leadership and support to all programs in targeted Area.
• Contribute analytical skills in Country Strategic Plan of RASTI.
• Support feedback and analytical skills in designing of Plan Pakistan Country Strategic Plan (CSP III)

Programming

• Ensure that all projects in province are implemented in timely, responsible and professional manner.
• Facilitate and ensure production of regular, quality narrative reports on project status by project managers/Program Coordinator; this includes adherence to agreed-to implementation and spending plans.
• Supervise projects activities and ensure quality and timely completion according to budget through Program field staff.
• Ensure program reports are submitted for review and onward submission to Grants and Reporting Coordinator in timely fashion.
• Ensure RASTI project goals, strategic plan and objectives compliment Program Framework and ensure implementation follows core programming principles.
• Ensure program/staff adherence to NGO Code of Conduct.
• Coordinate efforts to establish or refine systems for centralized data collection and recording for regular project monitoring and reporting.
• Ensure beneficiary accountability is included in project implementation.
• Support identification of future programming and funding opportunities for region.
• Contribute to preparation of proposals, budgets, and presentations.
• Review and approve all new program budgets and narrative.
• Monitor budget allocations and expenditures to ensure sound management and compliance with RASTI and donors' financial requirements and policies.

Representation and Coordination

• Liaise with local government, donors, and NGOs in order to promote RASTI activities, facilitate planning and cooperation, and identify opportunities for future projects and collaboration.
• Represent RASTI organizational policies, mandate and program at coordination in province, and as appropriate in Islamabad.

Team Leadership

• Oversee program, finance and operations staff in province.
• Promote professional working relationships among staff and among provincial and field staff; resolve staff conflicts and concerns in timely manner.
• Ensure appropriate management of survivor's cases by response team in effective and timely manner.
• Ensure that application of all local staff policies, contracts, and disciplinary documents conform to local labor laws.

Plans and Budgets

• Coordinate three years roll out and annual plan and budget for area office in line with organizational guideline.
• Ensure detail work plan of area office for smooth operation of annual plan.

Monitoring, evaluation, leaning's and reports, documentation

• Coordinate and support base line, indicators and strategic development plan.
• Coordinate at area office at periodical program and project reviews and timely support and corrective measures.
• Ensure regular learning's are generated and used in subsequent planning and strategic developments
• Preparation of quarterly progress reports, annual and Bi-Annual Reports to be sent to country office, monitoring and evaluation and impact assessment reports.
• Ensure appropriate documentation for visibility, sharing, reports including cases studies are done and filed.

Relationship building

• Maintaining partnership and good relationship with national and international NGOs, multi-lateral and bilateral institutions, CSOs
• Establish and enhance networking and alliance building with activists groups, social movements and research organizations that are pursuing similar Child Focused policy and advocacy agenda for child wellbeing especially in education, health , Child Rights, Adolescent Reproductive Health, and Rights and disaster preparedness.

Finance and Administration

• Ensure area office financial management including procurement with compliance of financial policy guidelines.
• Timely producing management account at area office level and generate timely variance reports and submit to country office.
• Make sure all organizational properties and logistics are administrated according to SOP.
• Ensure recruitments and human resource administration management meets minimum standards of HR policy.

Human Resource Development

• To play leadership role in team with activist perspective thus enabling them to contribute to rights based agenda.
• Supervise program, finance staff in area office with regular meetings to jointly track progress of work plan and support to implementing partners.
• Develop and train (facilitate training) team members for effective handling of their roles and responsibilities.
• Facilitate and strengthen staffs' capacity in developing Monitoring and Evaluation (PM&E) indicators at different levels.
• Monitor progress of unit against objectives set forth and expectations agreed while planning with other team members. This includes performance appraisals all staff reporting directly to position
• Responsible for mid-year and annual performance management that includes performance plan and assessment of staff.

Roles and functions as SMT member

• Providing overall clarity of direction and inspiration to staff and team in RASTI Pakistan
• Taking action to ensure that RASTI is accountable to stakeholders and holding itself accountable to staff and teams in organization
• Assigning priorities and allocating resources to strategic organizational units
• Trouble shooting and providing solutions to issues and challenges of larger implication to RASTI
• Listening and engaging with feedback from groups of staff in various forms such as staff survey results, letters or specific petitions from groups of staff etc. in mindset of consultation which may potentially change decisions or policy.
• Encouraging and supporting other SMT members to act responsibly in upholding financial integrity and ensuring prudent financial management of CP.
• Developing performance standards to improve unit's performance.
• Understanding and adhering to RASTI policies and procedures and ensuring all staff is doing same.
• Helping to shape future improvements and strategies through regular review and reflection processes of Organizational work with multiple purposes of learning and accountability.

• Planning & implementation activities for children of age group 6 to 13 years. Established children forums in 52 villages of District Vehari as per field plan of Plan Pakistan.
• Conduct Trainings for children forums on preventive health measures and deliver Sessions at household level.
• Arrange Community level events for children participation.
• Ensuring research on Child Related Issues and social mobilization on Child Protection (CP), Child Rights (CRC) and Adolescent Reproductive Health and Child to Child Approach and participation.
• Monitored health trends and data to identify health concerns and develop related health education initiatives.
• Created pamphlets, videos and other health education materials to promote health awareness and preventive health practices.

• Collaborated with other 35 researchers to develop successful research strategies.
• Gathered, arranged, and corrected research data to create representative graphs and charts highlighting results for presentations.
• Created surveys and questionnaires to collect data for research projects.
• Arranges 13 workshops for youth and women. Its faith based organization working on gender based and equity in church bodies to develop inter faith harmony.
• Annual Planning and Execution of Activities in research and Training of Youth and Women.
• Establishment and Formation of 110 groups at district and national level.
• Formulate multiple years' strategy and annual operational plans for Faith & Development program.
• Ensure excellent financial and practical management of all projects under Faith & Development program.
• Conduct meetings and Organize 4 seminars, 10 workshops for targeted groups on Human Rights, Historical & Cultural Issues in perspective of local contextual Theology and Gender Equality, Leadership and Participation.
• Assist in Publication of 2 Research Papers and Books by Organization on topics like, interfaith Harmony, Culture, Human Rights, Contextual Theologies and Church and Society.
• Proof reading of 35 books.
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