Wajahat Khan
Administrator
Lahore
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Articulate and accomplished, experienced in project-based, operational, and payroll administration. Experienced in keeping organization operations running smoothly. A communicator and collaborator who is efficient in planning, organizing, and executing meetings and conferences. Really good in maintaining public relations, relations with vendors, stakeholders, higher management, and resources. Comfortable with projects that require multi-tasking and flexible with changing priorities. Fully discreet and confidential in all official matters. Comfortable with cloud integration of computer files. Experienced multitasker who can prioritize daily workloads. A self-directed worker with superior time management skills.
Overview
5
5
years of professional experience
2
2
years of post-secondary education
Work History
Sr. Administration Executive
c Inc
Lahore
12.2021 - Current
- Develop Administration Policies, and ensure effective communications by orientation and refresher training to help staff understand the organization's systems, policies, and procedures
- Working as a payroll administrator, looking into overall operations, and queries regarding the organization's Attendance system, its upgrading, resolving issues, enrollment of new resources, salary processing, and creating resource credentials
- Keeping a check, and making sure administrative policies are regularly followed
- Capital Assets management includes daily and project-based operations such as Purchase, issuance, movement, disposal & tagging
- Member of food committee, maintaining good relations with food vendors, and other committee members within the organization, conducting surprise inspection visits to check the quality of food being served within the organization, meeting with food committee for smooth running of operations
- Internet devices & sim issuance, keeping everything on record and maintaining good relations with telecommunication companies
- Building good relations with Domestic Banks, arranging workshops, bank activities, new accounts opening coordination & basic queries handling related to banks in order to facilitate resources working within the organization
- KPI's input for administration staff, getting reviewed and submitted
- Quarterly evacuation drill on fire safety
- Coordination with an external trainer to conduct in-house fire-fighting & emergency handling drills (first aid)
- Providing backup to the operational administration team in absence of support coordinators.
- Devoted special emphasis to punctuality and worked to maintain outstanding attendance record
- Conducted research, gathered information from multiple sources and presented results
- Carried out day-to-day duties accurately and efficiently
- Created plans and communicated deadlines to complete projects on time
- Worked flexible hours across night, weekend and holiday shifts
- Increased customer satisfaction by resolving issues
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork
- Onboarded new temps by entering employee information into systems
- Worked within applicable standards, policies and regulatory guidelines to promote safe working environment
- Used coordination and planning skills to achieve results according to schedule
- Worked with customers to understand needs and provide excellent service
- Resolved problems, improved operations and provided exceptional service
- Developed team communications and information for meetings
- Demonstrated respect, friendliness and willingness to help wherever needed
- Improved operations through consistent hard work and dedication
Administration Executive
Zameen.com
Lahore
05.2021 - 12.2021
- Organizing the day-to-day operations of company’s administrative services
- Raising purchase requests of required items at the office
- Coordinating with the building management for smooth operations processing
- Taking care of office-space planning, maintenance, renovation, and opening of new offices
- Carrying out inspections at various facilities and regional officers
- Closely work on security protocols & Leading Security teams all over the region
- Page 2 of 4
- Leading domestic and international logistic operations
- Coordination with a telecom company representative for employee sim- issuance pursuits and internet device issuance
- Overseeing traveling arrangements
- Looking into daily fleet operations and maintaining each record of all domestic offices
- Maintaining good relations with stakeholders, within and outside the organization
- Maintaining good relations with all vendors.
- Maintained protocol throughout routine work days and special events
- Delivered top-notch administrative support to office staff, promoting excellence in office operations
- Produced letters and memoranda to inform stakeholders of business decisions
- Maintained primary relationship accountability for clients, overall servicing responsibility and client satisfaction to maximize profitability of client relationships
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives
Administration Officer
Namal Education Foundation
Lahore
10.2017 - 04.2021
- Coordinate and liaise with concerned government ministries, embassies, agencies, and domestic NGOs for all administrative matters
- Oversee all office equipment’s maintenance contracts and ensure regular maintenance is upkeep
- Ensure all travel requests for national and international travels including booking vehicles and accommodation, purchasing tickets and travel insurance, arranging visas, etc
- Oversee branding, and payments of all monthly regular vendors
- Coordinate and work closely with field offices on office, inventory, vehicles, and motorbikes management
- Ensure all procurement documentation achieving is in compliance with the policy
- Oversee monthly floating cash and authorize petty cash payouts as procedure
- Review and feedback on Procurement Analysis Report quarterly with the manager to identify issues and find solutions
- Maintain pricing of goods and services and provide updates to the budget holder to support budgeting
- Manage procurement processes and ensure policies and procedures are being followed.
- Prepared agendas and took notes at meetings to archive proceedings
- Contributed to team goal-achievement by collaborating with staff to develop customer service improvement initiatives
- Drafted and distributed invoices for outstanding payments
- Processed purchase orders, service contracts and financial reports
- Managed team petty cash, purchase orders and account transactions
- Administered yearly budget to manage office requirements such as service contracts, postage costs and supply replenishment
- Managed company schedule to coordinate calendar and arrange travel
- Studied processes, implemented cost reductions and developed reporting procedures to maintain administrative workflow
- Collected, validated and distributed information to employees
- Drove marketing initiatives to increase brand recognition, facilitate promotion and boost revenue
- Computerized office activities, maintained customer communications and tracked records through delivery
Education
BBA - Business Administration and Management, General
Virtual University of Pakistan
Lahore, PB 01.2018 - 05.2020
Skills
Client Relationsundefined
Timeline
Sr. Administration Executive
c Inc
12.2021 - Current
Administration Executive
Zameen.com
05.2021 - 12.2021
BBA - Business Administration and Management, General
Virtual University of Pakistan
01.2018 - 05.2020
Administration Officer
Namal Education Foundation
10.2017 - 04.2021
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