Umar Farooq Bosal

Managing overall Administration matters including;

• General Administration
• House Keeping
• Security Including VIP Protocols
• Estate office management Accommodations of all types
• Transportation 02 Years & Travel desk.
• Day Care & Dispensary
• Canteen & Executive Club management
• Day Care & Dispensary
• Canteen & Mess management
• Event Management and Contracts
• Industrial Relations
• Security Including VIP Protocols
• Identified areas for improvement within the department, implementing strategic initiatives to address gaps in performance or resources.
• Collaborated with cross-functional teams to drive business growth and achieve corporate objectives.
• Created and maintained a strong team culture that promoted high levels of collaboration, employee satisfaction, and overall performance.

Security Management

• Developed Security polices and implementation to make sure safe environment in company.
• Arrangements of protocol for VIP Guests / Foreigners / Customers.
• Monitoring the security operations for the company and reporting to GM Admin.
• Controlling budgets for security operations, monitor expenses & focus on overtime control.
• Managing duties of the security officers, Training and supervising.
• Investigate and resolve issues related to Employee grievances.
• House Keeping
• Manage the daily activities of the Housekeeping section to include appropriate cleaning of all floors, offices, concourses, seating areas, washrooms, canteen, and all public spaces.
• Planning, organizing and directing team members to ensure excellent housekeeping.
• Daily supervision/reporting of the grounds keeping / housekeeping staff, including the day, event and post-event crews & Maintain housekeeping supplies and inventor.
• Ensures the proper maintenance of all equipment; makes arrangements for repair and/or replacement of used and damaged equipment.
• Determines and maintains the department work schedule used to notify staff of upcoming compliance audits and ensure proper preparation and staffing for each event by using minimum resources.
• Conduct activities & implement 5S/6S techniques, audits in the company to improve housekeeping standards.
• Train housekeeping staff on 6S techniques.
• Fleet / Transport/ Logistics:
• Monitor and report on transportation costs & Documentation for budget preparation.
• Allocating and recording resources and movements on the transport planning system.
• Directing all transportation activities, negotiations and insurance management.
• Report maintenance and repair needs for transportation vehicles and equipment.
• Ensure compliance with company policies and shipping legislation.
• Direct activities of staff performing repairs and maintenance to all vehicles.
• Participate in union contract negotiations and settlements of grievances.
• Gate Management.
• Monitoring gate functions and ensures all documents are maintained.
• Check daily personnel and activity reports.
• Manage any staff breaks and roster changes.
• Liaise with security to ensure Entry Conditions are maintained.
• Ensure proper searching of vehicles, employees for safety purposes.
• ERP & SAP Entries in system of materials, machinery and vehicles.

General Administration

• Responsible for managing projects, ensure proper opening and distributing of mail, organizing file, basic administrative duties, such as ordering office supplies and communicating with vendors.
• Write and distribute office order email, correspondence memos, letters, faxes and forms.
• Regular report preparation and sending to Head office.
• Develop and maintain a filing system controlled.
• Update and maintain office policies and procedures.
• VISA processing for Europe Schengen VISA, USA & UK.
• Travel arrangements for management like hotel, flight & Submit and reconcile expense reports.
• Provide general support to all departments in repairing & Maintenance of building civil work, wood work, paint.
• Keep abreast with all organizational changes and business developments.
• Loading, unloading, waste / scrap & left over B-2 contracts.
• Government Agencies dealing like EOBI PESSI, WAPDA, SNGPL & PTCL Etc.
• Manage petty cash, daily expense report & General Purchase.
• Organize in-house training program w.r.t. QMS and general matters like 6S, GEMBA WALK, Visual Controls, KAIZEN, Story Telling, Team Work, Time management, Supervisory Skills, Problem Solving, Fire Fighting, Evacuation Drills, First Aid, etc.
• Managing Canteen for workers & Lower level staff & Guest Entertainment.
• Provide support to develop 'DAILY MANAGEMENT SYSTEM' for continues Improvement.
• Supervised day-to-day operations to meet performance, quality and service expectations.