SAP
TOUSIF AHMED
A.M. Administration
Rawalpindi
Summary
I am a professional experienced having more than 13 years of experience working in Business Administration, Accounting & Finance, Oil & Gas Project Management and Business Development which represents a unique combination of disciplines. Personally, I have the drive and determination to consistently achieve success as a team player with strong organization skills,interpersonal skills, excellent time management and problem-solving skills, Creative thinking and strategic approach, Self-Starter, eager to learn and grow.
Overview
14
14
years of professional experience
2
2
years of post-secondary education
3
3
Languages
Work History
A.M. Administration
The City School (Northern Regional Office)
Islamabad
2022.06 - Current
- Vetting and consolidation of annual repair & maintenance budget
- Supervision, repair and maintenance of North region buildings and assets
- Event Management, Vendor Handling / Making corporate contracts and quality assurance with vendors
- Assist Head of department in lease agreements / properties
- Preparing Handing / Taking and inventory of school buildings
- Management of all Admin Services vendors with effective service assurance and cost controls
- Finalize purchase details of orders and deliveries
- Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility
- Performing all procurement activities including pre-qualification, negotiating supplier agreements, preparation of contracts and tender management
- Managing overall direction, coordination and evaluation of procurement for the organization
- Compare proposals for price and specifications
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions
- Time to time Inspection of branches.
General Manager
Jessies Burger, Bahria Town
Rawalpindi
2021.02 - 2022.05
- Performing Administration activities, accounting activities & Inventory management on daily based
- Supervising the day-to-day operations of the department and staff members
- Hiring, training, and evaluating employees and taking corrective action when necessary
- Developing, reviewing, and improving administrative systems, policies, and procedures
- Ensuring the office is stocked with necessary supplies for restaurant and that all equipment is working and properly maintained
- Working with the management to set budgets, monitor spending, and process payroll and other expenses
- Collecting, organizing, and storing information using computers and filing systems
- Sets policies and procedures for training, coaching, counseling, and career development for staff
- Monitors and procures needed supplies for office, Restaurant and kitchen
- Manages the maintenance and repair of machinery, equipment, and electrical and mechanical systems
- Using Excel for book keeping for all financial & Payroll activates
- Designing fortnightly, monthly reporting to management
- Supervising the supplier’s payments including Withholding & Sales Tax matters
- Analysis of ledger balances of vendors of goods and services on monthly basis
- Performing duties as an Auditor according to the instruction of competent authority
- Any assignment assigned by management from time to time.
Accounts Officer
Mohi-ud-Din Islamic University
Islamabad
2020.01 - 2021.01
- (Hospital Management Software) module in Accounts / Finance Department for all financial & Payroll activates
- Provide administrative support to the head office like special task to operating the software
- Supervising the record of All Vouchers
- Preparing departmental budget
- Allocating equipment and travel funds
- Assigning office space
- Maintaining records
- Making sure that decisions get made
- Designing fortnightly, monthly and yearly reporting to management
- Supervising the supplier’s payments including Withholding & Sales Tax matters
- Supervising the Purchase Vouchers, Journal Vouchers
- Supervising GRNs, POs and Invoices
- 3-way matching of supplier invoices
- Prepare supplier ledger reconciliations on Monthly Basis
- Analysis of ledger balances of vendors of goods and services on monthly basis
- Performing duties as an Auditor according to the instruction of competent authority
- Reviewing all activities and counter checking of routine activities / vouchers
- Any assignment assigned by management from time to time.
Senior Admin. & Cost Controller
Cubic Engineering Co.
Basra
2016.04 - 2019.11
- Correspondence with clients through email regarding work activates
- Correspondence with Engineers for daily routine issues
- Correspondence with the suppliers for their product details
- Preparing quotation and cost, time and resources (CTR) for each distinct task
- Pass all information which we have received from client regarding to new as well as ongoing projects to our engineers for further process
- Preparing work completion certificate (WCC) form for the client approval
- Preparing timesheets which is based on cost, time and resources (CTR)
- Preparing Invoices with complete supporting documents for approval and payment
- Preparing a complete record of remittance advice
- Auditing all the accounting transactions & routine procurement activities
- Preparing monthly Value of Work Done (VOWD) report for client
- Preparing daily report of ongoing projects for the management
- Operating SAP Ariba - Supplier Login portal by keeping up the management up-to-date of all upcoming Procurement of material related jobs in ROO along with following up with the new tenders in Rumaila Oil Field including technical and commercial offers
- Operating ISN Network by keeping an eye on Project notification and evaluation reports by client
- Any assignment assigned by management from time to time.
Manager Accounts
Agror Pharma (Pvt) Ltd
Islamabd
2014.11 - 2016.02
- Lead the Finance/Accounting / Taxation/Procurement function and team management
- Correspondence with the suppliers and customers
- Designing departmental budget, financial reporting and systems management
- Dealing with import formalities, customs clearance & related departments (DRAP)
- Responsibility for the day-to-day financial management, including line management of the office administrator and any contractors or interns engaged around these functions
- Provide administrative support to the head office
- Looking for matters relating to taxation, SECP, All Government Bodies
- Designing fortnightly, monthly and yearly reporting to management
- Filing of Income Tax Returns, Sales Tax Return and Withholding Returns
- Filing of Annual Return and other corporate affairs.
Senior Accounts Officer
Global Pharmaceuticals (Pvt) Ltd
Islamabd
2013.04 - 2014.10
- Using SIDAT HYDER module in Accounts / Finance Department for financial activates
- Prepare Purchase Vouchers, Journal Vouchers
- Prepare MINs (Material Issue Note)
- 3-way matching of supplier invoices
- Prepare Purchase Return (PR-DRN)
- Maintain GRNs, POs and Invoices
- Prepare supplier ledger reconciliations on Monthly Basis
- Analysis of ledger balances of vendors of goods and services on monthly basis
- Prepare LC Vouchers, Adjustments of LC, Closing of LC
- Verification of Branches Discount
- Input Petty Cash of Branches (Check and Post)
- Preparation of Sales Tax report on monthly basis on FBR official website
- (Registered / UN-Registered)
- Checking and preparation of petty cash expenses of M.D on weekly basis
- Preparation of departmental budgets on annual basis and their monitoring on monthly basis
- Maintain record of All Vouchers
- Any assignment assigned by management from time to time
Finance Executive
Ferozsons Laboratories Limited
Lahore
2009.09 - 2013.03
- Using ERP module in Finance Department for financial activities
- Prepare payments to supplier & doctors
- Prepare Pay Order, Demand Draft, and Online Transfer and perform related task with respect to Bank on daily basis
- Prepare Letter of Credit opening form
- Prepare Purchase Orders
- Input Cash Payment Vouchers, Bank Payment Vouchers, Purchase Vouchers received from Nowshera factory and Raiwind factory on daily basis
- 3-way matching of supplier invoices
- Prepare supplier ledger reconciliation on fortnightly basis
- Prepare Bank Reconciliation Statements on fortnightly basis
- Follow up advance payments and adjustments on fortnightly
- Preparation of Sales Tax report on monthly basis
- Preparation & timely submission of WHT returns weekly basis on FBR official website
- Preparing Monthly Aging report
- Process and finalize the Roll over advances to employees on weekly basis
- Pore data in ERP Sales module, Fund Module and Pay roll Module
- Maintain record of All Vouchers
- Responsible to dispatch Payment Cheques to Suppliers and Contractors
- Any assignment assigned by management from time to time.
Education
Bachelor of Commerce -
University of Gujrat
2007.01 - 2009.01
Intermediate - of Commerce
FBISE
DIPLOMA - Basic Computer & English Language
Hashmi’s College
Diploma - Information Technology
DIT - undefined
Comwave Institute
Skills
Inventory Management
Work Flow Management
Project planning and Management
Financial Reports
Planning and Budgeting
Petty Cash & Funds Management
Business Development
Feasibility studies
Strategic Implementation
Microsoft Packages
Additional Information
EXTRA- CURRICULAR ACTIVATIES
Participated in dramatics, Comparing, in different functions a college level.
Organizing group activities and attending seminars.
Software
ERP (Oracle)
SQL (Oracle)
Quick Book
HMIS (Hospital Management Information System)
Timeline
A.M. Administration
The City School (Northern Regional Office)
2022.06 - Current
General Manager
Jessies Burger, Bahria Town
2021.02 - 2022.05
Accounts Officer
Mohi-ud-Din Islamic University
2020.01 - 2021.01
Senior Admin. & Cost Controller
Cubic Engineering Co.
2016.04 - 2019.11
Manager Accounts
Agror Pharma (Pvt) Ltd
2014.11 - 2016.02
Senior Accounts Officer
Global Pharmaceuticals (Pvt) Ltd
2013.04 - 2014.10
Finance Executive
Ferozsons Laboratories Limited
2009.09 - 2013.03
Bachelor of Commerce -
University of Gujrat
2007.01 - 2009.01
Intermediate - of Commerce
FBISE
DIPLOMA - Basic Computer & English Language
Hashmi’s College
Diploma - Information Technology
DIT - undefined
Comwave Institute