Tariq Ahmed Khan

• Worked well in team setting, providing support and guidance.
• Managed Office Administration (25 Employees) per donor’s policies and procedures.
• Managing contracts/lease agreements and Memorandum of Understanding with different service/goods providers.
• Arrangement of travel and project related NOC for International staff and project from Home department /PND office KPK.
• Liaison with Government departments for smooth coordination between Coffey management and donor.
• Coordination with government entities to achieve project’s goals.
• Managing projects and follow-up with team members where required.
• Budget forecast for operations, administrative procurement, repair and maintenance.
• Carried out vendors/contractor’s pre-qualification exercise and maintained vendors’ database.
• Performed visual compliance and vendor screening of awarded contracts/procurement.
• Keeping track of all orders, liaise and co-ordinate with relevant departments and keep them informed regarding any changes for effective planning.
• Ensure timely payment to vendors
• Ensure assets and property are effectively managed, asset list is updated regularly
• Assets marking, issuance and physical verification.
• Paid attention to detail while completing assignments.
• Adaptable and proficient in learning new concepts quickly and efficiently.
• Demonstrated respect, friendliness and willingness to help wherever needed.

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• Aided colleagues, managers, and customers through regular communication and assistance.
• Managed Operations (15 Staff) as per IOM policies and procedures.
• Organized and managed training programs, workshops, media events at national level.
• Liaison with government departments for obtaining NOC for International staff.
• Managed contracts/lease agreements and Memorandum of Understandings (MoU) with different service/goods providers.
• Security incident reporting to UNDSS on weekly basis.
• Support provided on Training Requests and Training Implementation Plans
• Screened and transferred incoming calls, took down messages, and transmitted information and documents to internal personnel
• Prepared agendas and took notes at meetings to archive proceedings.
• Entered and maintained departmental records in company database.
• Administered yearly budget to manage office requirements such as service contracts, postage costs and supply replenishment.
• Processed purchase orders, service contracts and financial reports.

Achievements:

• Organized successful trainings & events at national level.
• Established Project offices at two different locations at Islamabad.
• Verification, receiving, transportation and marking of assets and vehicles fleet from IOM office.

• Assisted in recruitment of staff (10) including preparation of vacancy notice, communication with Applicants.
• Supporting in short listing of candidates and arrangement of Interviews.
• Preparation of letter of appointments, checking references etc.
• Preparation of orientation session to newly hired staff.
• Providing assistance in preparation of job description for all categories of staff.
• Providing administrative and logistical support to local/International staff.
• Liaison with government for smooth function of project policy. Volunteered at local community organizations, providing assistance with day-to-day operations.
• Managed time efficiently in order to complete all tasks within deadlines.

Achievements:

• Supported head office on staff (15) hiring for new projects in KP districts and FATA agencies.
• FATA Development Program-Livelihood Development – USAID Funded)

• Administered project and field offices at FATA agencies and FR areas.
• Managed vehicle fleet of 16 vehicles.
• Managed assets track record and maintained adequate stock at warehouse.
• Ensured continuous supply of registration/Rashan cards to Afghan refugee camps.
• Procurement as needed for project’s operations.
• Executed and maintained agreements and Memorandum of Understanding for different service providers.
• Worked with security department and local authorities to obtain safety measures.

Achievements:

• Active member of Incident Management Team included security personals at national level.
• Provided emergency relief services to Peshawar flood affected areas and IDPs of Mohmand & Bajur agencies.
• Established new offices in project areas.