Talib Hussain
Private Secretary
Quetta
Summary
Dynamic and detail-oriented professional with extensive experience as a Private Secretary at the Chief Minister's Secretariat. Proven ability in office management and effective communication, ensuring seamless operations and confidentiality. Skilled in document preparation and travel arrangements, consistently enhancing efficiency and supporting high-level decision-making.
Overview
21
21
years of professional experience
Work History
Private Secretary to PSO to CM
Chief Minister's Secretariat
07.2016 - Current
- Liaised successfully between internal sections/external departments delivering clear communications supporting collaboration and alignment across all levels.
- Optimized time management for the PSO by keeping detailed calendars updated with appointments while prioritizing tasks based on urgency or importance levels effectively.
- Increased efficiency in daily operations by maintaining an organized filing system for important documents and records.
- Safeguarded sensitive information by implementing strict confidentiality measures when handling classified materials or discussions.
- Taking dictation, rendering transcript and other typing works in MS Word, Excel, Powerpoint etc.
- Attending and keeping record of telephone calls (Steno set).
- Maintaining/updating daily engagement schedules.
- Preparing documents for meetings/interviews/workshops etc.
- Maintaining the official records, keeping proper record of movement of files.
- Travel arrangements of PSO to CM.
- Assisting in any other matter as asked by the PSO.
Assistant Private Secretary
Law & Parliamentary Affairs Department Balochistan
09.2015 - 07.2016
- Taking dictation, rendering transcript and other typing works.
- Attending and keeping record of telephone calls (Steno set).
- Maintaining/updating arrangement diary.
- Preparing documents for meetings/interviews/workshops etc.
- Maintaining the official records.
- Keeping proper record of movement of files.
- Travel arrangements of Additional Secretary.
- Assisting in any other matter as asked by the Additional Secretary.
Acting Private Secretary
Home Secretary Balochistan
06.2011 - 10.2012
- Liaised successfully between Home Secretary and other staff, clear communications supporting collaboration and alignment across all levels.
- Supported decision-making processes with thorough research on various topics related to the Government of Baluchistan's goals and objectives.
- Contributed to a positive work environment by fostering collaboration between colleagues and providing administrative support as needed.
- Ensured continuity in daily operations during transitions between executives with comprehensive briefing materials outlining ongoing projects/tasks status updates.
- Taking dictation, rendering transcript and other typing works.
- Maintaining/updating daily engagement diary.
- Preparing documents for meetings/interviews/workshops etc.
- Maintaining the official and personal records of Home Secretary.
- Keeping proper record of movement of files.
- Travel arrangements for Home Secretary.
- Assisting in any other matter as asked by the Home Secretary.
Private Secretary / Para Legal (Part Time)
Hashmi Law Associates
08.2008 - 10.2012
- Official / personal affairs of Mr. Mujeeb Ahmed Hashmi, Advocate Supreme Court.
- Office management of the Chamber / Office.
- Drafting petitions / suits / appeals in different courts of law / forums etc.
- Maintaining the official records.
- Corresponding with clients etc.
- Preparation of client bills.
- Attending/keeping record of telephone calls.
Acting Private Secretary
Additional Chief Secretary (Development) P&D
02.2010 - 06.2011
- Taking dictation, rendering transcript and other typing works.
- Attending and keeping record of telephone calls (Steno set).
- Maintaining/updating daily engagement diary.
- Preparing documents for meetings/interviews/workshops etc.
- Maintaining the official records.
- Keeping proper record of movement of files.
- Travel arrangements for Additional Chief Secretary (Development)
- Assisting in any other matter as asked by the ACS (Dev:)
Acting Private Secretary
Home Secretary Balochistan
09.2008 - 02.2010
Acting Private Secretary
Home Secretary Balochistan
09.2008 - 02.2010
- Liaised successfully between Home Secretary and other staff, clear communications supporting collaboration and alignment across all levels.
- Supported decision-making processes with thorough research on various topics related to the Government of Baluchistan's goals and objectives.
- Contributed to a positive work environment by fostering collaboration between colleagues and providing administrative support as needed.
- Ensured continuity in daily operations during transitions between executives with comprehensive briefing materials outlining ongoing projects/tasks status updates.
- Taking dictation, rendering transcript and other typing works.
- Maintaining/updating daily engagement diary.
- Preparing documents for meetings/interviews/workshops etc.
- Maintaining the official and personal records of Home Secretary.
- Keeping proper record of movement of files.
- Travel arrangements for Home Secretary.
- Assisting in any other matter as asked by the Home Secretary.
Stenographer
Irrigation Department Balochistan
08.2007 - 09.2008
- Taking dictation, rendering transcript and other typing works.
- All types of computer trouble shooting.
- Maintaining the official records.
- Keeping proper record of movement of files.
- Assisting in any other matter as asked by the Section Officer.
Stenographer
National Accountability Bureau Pakistan
06.2005 - 08.2007
- Taking dictation, rendering transcript and other typing works.
- Maintaining/updating daily engagement diary of Assistant Director Administration.
- Maintaining the official records.
- Keeping proper record of movement of files.
- Assisting in any other matter as asked by the Assistant Director.
Telephone Operator
Pakistan Railways
01.2004 - 06.2005
- Worked as Telephone Operator in Pakistan Railway Quetta Division Telephone Exchange.
- Keeping records of important calls.
- Checking and updating Chief Controller (Transportation) with regard to any important incident.
- Keeping important call records.
- Assisting private callers with their calls.
Education
Master of Arts - International Relations
University of Balochistan
Quetta, Balochistan, Pakistan 04.2001 -
Bachelor of Arts - Political Science, Sociology
University of Balochistan
Quetta, Balochistan, Pakistan 04.2001 -
Skills
Office management
Document preparation
Meeting scheduling
Travel arrangements
Liaison
Shorthand / Typing
Communication Skills in Urdu and English
Minute taking
Calendar management
Meeting support
Microsoft office (Word, Excel, Powerpoint)
Expense reporting
Multitasking
Data entry
Document and file management
Self motivation
Time management abilities
Confidentiality
Timeline
Private Secretary to PSO to CM
Chief Minister's Secretariat
07.2016 - Current
Assistant Private Secretary
Law & Parliamentary Affairs Department Balochistan
09.2015 - 07.2016
Acting Private Secretary
Home Secretary Balochistan
06.2011 - 10.2012
Acting Private Secretary
Additional Chief Secretary (Development) P&D
02.2010 - 06.2011
Acting Private Secretary
Home Secretary Balochistan
09.2008 - 02.2010
Acting Private Secretary
Home Secretary Balochistan
09.2008 - 02.2010
Private Secretary / Para Legal (Part Time)
Hashmi Law Associates
08.2008 - 10.2012
Stenographer
Irrigation Department Balochistan
08.2007 - 09.2008
Stenographer
National Accountability Bureau Pakistan
06.2005 - 08.2007
Telephone Operator
Pakistan Railways
01.2004 - 06.2005
Master of Arts - International Relations
University of Balochistan
04.2001 -
Bachelor of Arts - Political Science, Sociology
University of Balochistan
04.2001 -