SYED ATAZAZ HUSSAIN SHAH

Personal Assistant to Dean (Academics) | Personal Assistant to HOD School of Design, Art & Architecture Technologies | CMS & LMS Operations

• March 2022 – March 2023
  Served as the key administrative liaison to the Dean, optimizing workflow efficiency and communication across departments. Managed appointment scheduling using MS Teams, minimizing conflicts and ensuring a well-organized calendar. Restructured the file and letter record system using an Excel-based tracking system, significantly reducing search time. Prioritized and screened incoming communications, ensuring critical matters received prompt attention. Coordinated high-level meetings, prepared agendas, recorded minutes, and ensured timely follow-ups to maintain workflow continuity.
• March 2023 – March 2024
  Facilitated seamless administrative operations for the HOD, implementing structured workflows to streamline document management and interdepartmental communication. Spearheaded digital transformation initiatives, reducing paperwork by 75%. Managed departmental expenses, travel arrangements, and faculty records. Coordinated industrial collaborations and faculty meetings, ensuring logistics, agendas, and technical preparations were flawlessly handled. Provided technical support for smart boards, workstations, and software systems, ensuring uninterrupted academic operations.
• March 2024 – Present
  Currently overseeing Campus Management System (CMS) and Learning Management System (LMS) operations, ensuring seamless integration and functionality for faculty and students. Conduct training sessions for newly hired academic staff on ERP, QOBE systems, and smart classroom tools to enhance digital proficiency. Maintain and troubleshoot IT infrastructure, ensuring optimal system performance. Act as a key technical coordinator, aligning with IT and network teams to ensure smooth operation of digital learning platforms.

• Conducted On-Page Search Engine Optimization (SEO), enhancing website performance and visibility. Performed extensive online research and data collection, supporting strategic digital marketing initiatives. Delivered high-quality results, meeting all project deadlines and objectives. Successfully optimized web content for better search rankings, improving overall online presence.

• Suggested Improvements to Website Structure, Content, and Linking: Provided recommendations for enhancing website architecture, content quality, and linking strategies to boost SEO rankings for target keywords
• Researched and Executed SEO Recommendations: Conducted research and effectively applied search engine optimization suggestions while aligning with development protocols
• Continuous Keyword Exploration, Expansion, and Enhancement: Conducted ongoing research, expansion, and optimization of keywords to broaden the organic search reach and drive relevant traffic to the website
• Competitor Website and Link Analysis: Conducted in-depth analysis of competitor websites and their advertising links to gain valuable insights into emerging SEO strategies
• Webmaster Tools Maintenance and Issue Monitoring: Managed Google and Bing Webmaster Tools accounts, actively monitoring for crawling and indexing issues to ensure optimal website performance
• Implementation of Technical SEO Elements: Introduced technical SEO elements, including XML sitemaps, robots.txt files, and 301 redirects, to improve search engine accessibility and usability
• IT Firm / B2B