Shareem Javed

• Served as Senior Programme Manager of UNHCR funded -Afghan Refugees livelihood development and rehabilitation programme where I ensured all project objectives along with donor compliances are being timely met.
• Supported in strengthening the underlying systems and procedures of Pak Mission Society (PMS) resulting in PMS scoring high in many due diligences conducted by UN agencies and other reputed donor agencies.
• Programme design team member for Climate Action theme of Pak Mission Society. I contributed developing proposals for two innovative projects namely Child Driven Climate Action and Green Churches.
• I attended COP 28 where Pak Mission society convened one of the sessions in faith pavilion. I was part of the team which presented its recommendations on loss and damage fund and climate financing for Pakistan.
• Designing of data collection and analysis tools for monitoring and evaluation of respective programme.
• Initiating programme review activities to assess planned vs. achieved.
• Developing and quality assuring TORs for any end line evaluations and impact assessments.
• Coordinate and chair programme working group. Development and management of the programme delivery plan.
• Ensuring quality programme delivery of six projects being implemented in Islamabad, Rawalpindi, Lahore, Faisalabad and Jaranwala.
• Rigorous oversight and management of programme finances, risks, lessons learnt and best practices through cross-mission collaboration.
• Regularly engage with Senior Management to identify new strategies/areas of interventions and tapping on any underlying programme opportunities.
• Ensure donor compliance/due diligence requirements are met.
• I was also part of Pak Mission Society’s (PMS) strategic leadership. I ensured strategic engagement of PMS closely aligns with church and community transformation strategic objectives.
• Provide support to the CEO and Business development team in coordinating strategic direction and future funding.
• Attend coordination events both external and across the mission.
• Manage procurement, knowledge management and communication requirements for the programme by work closely with project team of the programme.
• I have project teams based in Islamabad and Lahore under my supervision and line management.
• Oversee timely coordination and reporting of cross cutting themes and finances related to the programme.
• Oversee design, implementation, management and reporting (risks, value for money, budgets) of projects through delivery plans and other reporting tools.
• Lead on development of M&E frame work of programme with in house monitoring evaluation and learning team.
• Provide quality assurance on programme reports and other key deliverables of the programme.
• Work closely with Finance Manager to track and report on the budgetary matters with support from Project managers and team.
• UNHCR funded - Afghan Refugees livelihood development and rehabilitation programme.

• My core responsibilities included:
• Developing and enforcing project management policies, standards, and methodologies to enhance consistency, efficiency, and quality within the organization.
• Providing guidance and coaching to project teams on project planning, execution, and monitoring to achieve desired outcomes within time, cost, scope, and quality constraints.
• Maintaining a portfolio of projects and programs, aligning them with strategy, assessing their risk, benefits and budget, prioritizing them and ensuring delivery to achieve the overall business goals and objectives.
• Establishing project performance metrics, conducting periodic evaluations and audits, providing feedback, and driving continuous improvement.
• Recommending and implementing tools and technologies to support project management activities and enable real-time information sharing, monitoring, decision-making, and reporting.
• Ensuring standardized project management practices, improve communication and collaboration across departments, reduce project failure rates, improve the overall efficiency and effectiveness of project delivery, and ultimately deliver successful outcomes.

CSSF Democracy Programme

• Managing partner contracts such as accountable grant agreements, commercial contracts, MoUs etc. and associated extensions or amendments.
• Reviewing and scoring potential partners proposals, ensuring its alignment with FCDO’s Programme objectives/business case.
• Monitoring partner spending and providing financial management of assigned projects, ensuring accurate monthly forecasting, quality assuring financial reports and invoices, processing payments to implementing partners, and supporting audits, where relevant.
• Oversee monthly / quarterly narrative reporting of project activities for assigned projects, ensuring the reports arrive on time, are linked to amounts reported in financial reports, are of appropriate quality and have the required sign off by Programme and policy leads.
• Representing Programme in Senior governance structures such as Operational Board and Regional Board meetings etc.
• Monitoring project-level risks and ensuring appropriate mitigating action is taken and flagged to the Programme Manager.
• Overseeing project-level reviews and completion reports for assigned projects, ensuring the reports arrive on time, are of appropriate quality and have the required sign off by Programme and policy leads.
• Engaging regularly with partners of assigned project, meeting project partners monthly, attending relevant workshops/monitoring visits and sharing knowledge internally to inform others of important events and, as necessary, seek their engagement.
• Monitoring Annual Review recommendations at project level and ensuring partners implement them.
• Ensuring cross cutting themes – including gender and human rights are appropriately addressed by projects as directed by the Programme Manager.
• Updating and maintaining a data base of key contacts, including implementing partners, government organizations such as Election Commission of Pakistan etc.
• Analyzing financial performance of implementing partners and making sure activities are aligned to overall objectives and are in line with the value for money prospects of democracy Programme.
• Stake holder relationship management, this includes building strong linkages and relationships with all stake holders involved.
• In this role, I was responsible for building and maintaining a positive relationship with government and non-government organizations such as PIPS, Provincial Assemblies, Election Commission of Pakistan and Civil Society Organizations (CSOs) etc.
• Supporting Programme monitoring activities by going on field visits to verify different means of verifications of partner’s results and share back to office report highlighting key issues and successes of the event.
• Supporting the team to review the log frame and associated assumptions reviewing risks and mitigation strategies periodically.
• Regularly engaging with M&E team of implementing partners for reviewing how they collect data, learning using different assessment tools to feed into CSSF monthly and quarterly reporting dashboards.
• Analyzing implementing partner’s progress against log frame, circulating report to team for comments/ review. Sharing feedback with partners.
• Conducting Due Diligence Assessment of implementing partners.
• Results Management of Programme. Reporting results at impact, outcome and output level to Senior Responsible Owner (SRO) and Senior Programme Management of FCDO Pakistan.
• CSSF Democracy Programme
• I worked with reputed international organizations for implementing the CSSF Democracy Programme. Names of the organizations are as follows: DAI Europe, United Nations Development Programme (UNDP), Democracy Reporting International (DRI), TDEA FAFEN, PILDAT.

• Worked as an 'Assistant Project Manager' in the British High Commission Islamabad from November 18th, 2013, to June 2017.
• In this role, I provided support and assistance to project managers in the management of various projects under the CSSF.
• Additionally, I served as the project manager for the Bilateral Programme Fund.
• Some of my key responsibilities included:
• Assisting project/Programme managers in the coordination and management of joint programmes. This involved tasks such as arranging visits, events, and meetings, as well as taking a leading role in project management activities.
• These activities included developing program documents, identifying the procurement process for selecting implementing partners, drafting contracts and associated extensions or amendments, monitoring financial performance, identifying risks, reviewing progress reports and log frames, analyzing budgets, and keeping records of milestones/results and financial management.
• Acting as the monitoring lead for the Bilateral Programme. This entailed conducting field visits, participating in events, analyzing and identifying any issues or risks, and promptly informing relevant stakeholders (SRO, Project Implementer, and colleagues in London) through comprehensive analysis reports.
• Developing and enforcing recommendations from analysis reports to strengthen the implementation of the Bilateral Programme.
• Serving as the information management lead for all CSSF Programmes. I ensured that information was regularly updated and stored according to audit requirements in shared drives, SharePoint, and easy-to-access files.
• Taking on the logistical lead for Strategic and Operational board meetings, ensuring all necessary arrangements were made for their successful execution.
• Assisting with administrative and logistical tasks for annual reviews of Programmes.
• Supporting the Program Compliance Audit team to ensure value for money in respective projects.
• As the project manager for the Bilateral Programme Fund, I was responsible for overseeing Programme management activities.
• This included inviting bids, analyzing bids, arranging board meetings to make decisions, monitoring partner spending, providing financial management support to assigned projects, ensuring accurate monthly forecasting, and timely updating relevant Programme leads in London on financial status.
• I also reviewed the completion reports of projects, ensuring quality and timely submission to senior colleagues in London.
• Managing Financial Software Prism for all programmes, which involved raising requisitions, processing payments, and consolidating expenses for project-related activities.

Benazir Income Support Programme

• My responsibilities include all activities pertaining to Administration tasks carried out by the Administration Department (BISP).
• Main responsibilities included:
• Coordination of Tasks with field officers.
• Maintaining an appropriate record and file system.
• Ensuring salary payments and cash requirement fulfillment to team.
• Coordinating with BISP field researchers.
• Getting quotations for procurement.
• Making excel sheets for Data regarding CV’s and day to day expenses.
• Benazir Income Support Programme

• I was tasked to liaison with specific Foreign Missions in Islamabad negotiate construction, renovation and interior projects.
• I materialized and coordinated business meetings and participated in the cost estimation of projects.
• In addition I streamlined office accounts, ledgers, liaison bank matters and managed few administrative tasks.

• Worked at both the HR and finance department and carried out finance and HR related tasks.