Shabnam Sakhi
Administrative Assistant
Islamabad
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Detail-oriented administrative assistant with experience in customer service, data entry and office management. Motivated professional with extensive experience in customer service and administrative tasks. Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Organized office professional with experience with various administrative tasks such as preparing agendas, scheduling meetings and providing customer assistance. Experience delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data entry and database administration. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
11
11
years of professional experience
9
9
years of post-secondary education
Work History
Administrative Assistant
COMSATS University Islamabad, Principle Seat
Islamabad
07.2014 - Current
- Admission process, Thesis coordination, Board of studies meetings, Board of faculty meetings, Minutes of academic council meetings, Agenda preparation.
- Uploading of Scheme of Studies of different academic programs on CU Online Portal, Scheme of Studies and Feasibility reports verification according to CUI rules and policies,
- Files processing of different academic cases i.e., credit hours cases, Course Mapping, Notifications, Noting/drafting, Academic Council notifications.
- Providing administrative support to ensure efficient operation of office.
- Answering the phone calls, schedules meetings and supports visitors.
- Caring out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completing the operational requirements by scheduling and assigning administrative projects and expediting work results.
- Making travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
- Exhibiting polite and professional communication via phone, e-mail, and mail.
- Supporting team by performing tasks related to organization and strong communication.
- Developing administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensuring operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Providing the information by answering questions and requests.
- Maintaining the supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Contributing to team effort by accomplishing related results as needed.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Executed record filing system to improve document organization and management.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Scheduled office meetings and client appointments for staff teams.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Created and maintained databases to track and record customer data.
- Drafted correspondence and other documents for CEO and department heads in company's voice.
Senior Computer Teacher
SLS MONTSORRI & HIGH SCHOOL Harley Street
Islamabad
03.2012 - 03.2014
- Teaching basics of software, hardware and programming of the computers.
- Teaching statistics and mathematics.
- Preparation of examination paper and result sheets & cards.
- Maintaining of lab and systems as well.
- Assist in rule and regulation of school.
- Assist in sports and functional Programs/Events of the school.
- Weekly Lesson Plan.
- Computer Practical’s.
- Formatting and typing of work sheets provided by the staff/ Principal.
- Making News Letters by annually.
Education
MBA (3.5 Years) - Human Resources Management
University of Sargodha
Pakistan 10.2012 - 10.2015
Bachelor of Commerce - Commerce (IT)
University of The Punjab
Islamabad 09.2008 - 09.2010
Intermediate Certificate Examination - Pre-Medical
Board of Intermediate And Secondary Education
Rawalpindi 03.2005 - 03.2007
Secondary School Certificate (Matric) - Science
Board of Intermediate And Secondary Education
Mirpur AJK 03.2002 - 03.2004
Skills
Spreadsheet management
Timeline
Administrative Assistant
COMSATS University Islamabad, Principle Seat
07.2014 - Current
MBA (3.5 Years) - Human Resources Management
University of Sargodha
10.2012 - 10.2015
Senior Computer Teacher
SLS MONTSORRI & HIGH SCHOOL Harley Street
03.2012 - 03.2014
Bachelor of Commerce - Commerce (IT)
University of The Punjab
09.2008 - 09.2010
Intermediate Certificate Examination - Pre-Medical
Board of Intermediate And Secondary Education
03.2005 - 03.2007
Secondary School Certificate (Matric) - Science
Board of Intermediate And Secondary Education
03.2002 - 03.2004