SAIRA SADAF
Islamabad
Summary
- To work in a challenging environment
- To develop the career with devotion and commitment
- To get an opportunity where I can make the best of my potential and contribute to the organization's growth.
Overview
17
17
years of professional experience
Work History
MARKETING EXECUTIVE
AKHUWAT
ISLAMABAD
12.2022 - Current
- Research & build sustainable pipeline of prospective International & Domestic donors by researching on new & innovative fundraising channels
- Organizing and attending events and networking with relevant stakeholders
- Establishing good relationships with staff, members of the public, and the media
- Coordinate and analyse audience research and supporter databases to maximize charity reach
- Conduct follow-up to sustain and advance prospective donor relationships
- Record all communication activities with supporters on the relevant database
- Increase reach, stakeholder engagement, income and advocacy, to foster long term supporters and growth for the charity
- Lead and participate in external events & conferences to further expand the donor outreach
- Coordinate and participate in initiatives to build team and organization capabilities towards improving engagement with corporate donor entities
- Support the Manager in representation of Akhuwat' program
- Donor Management, Ensure timely & accurate reporting and due diligence as per donor expectations
- Liaise with different departments in the organization to collect and collate relevant information for donor reports/queries
- Manage updation of the internal donor management system and ensure that all prospective and current corporate donor details are accurately recorded in the donor database
- Ensure regular communications and adherence to reporting timelines with existing donors
- Manage relationships with current and new corporate donors
- Assist the manager in due diligence, research and other donor management tasks.
Admin Officer
Gunj Glass Works Pvt Ltd
Islamabad
04.2021 - 11.2022
- Supervising the day-to-day operations of the administrative department
- To Assist Manager Operations in developing work policy and guidelines for company employee
- Receiving communication channels, including email, phone, mail & response accordingly
- Verification of data and reports in Software (Timetrax)
- Assisting human resources department with payroll and personnel databases
- Coordination with finance department to make payments smoothly according deadline, process incoming invoices, and verify receipts
- Coordination with department head regarding the employee's attendance, missing roasters, entries and overtime verification
- Supervise security team (Security guards & Security Supervisors) and assigned task and duties, monitoring of CCTV to ensure security in company premises, maintain safe and secure working environment
- Preparation of employee files for new permanent employees, working on ACR
- Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
- Creating reports and submit earlier to deadlines, drafting of memos and emails
- Work with top management, staff concerning work/operational issues and other activities, also address employee's requirement to carry out their duties
- Attend meetings and record notes and messages for managers and senior-level officers.
ADMIN OFFICER
JAMHEX COMPANY PVT LTD
ISLAMABAD
01.2021 - 04.2022
- Preparing reports, financial memos, letters, and other documents
- Assisting in the preparation of regularly scheduled reports
- Calendar management and meeting scheduling
- Coordinating communication via phone, email, and other internal messaging platforms
- Filing and retrieving records, documents, and reports
- Maintain Attendance & leave records of employees in software and register
- Manage the repair and maintenance of the office equipment and assets
- Helping prepare for meetings and other official correspondence
- Reading and analyzing incoming memos, submissions, and distributing them as needed
- Provide general administrative support
- Compile, purchase and maintain monthly requisition
- Booking travel arrangements, including flights, hotels, transport
- Coordination with external vendors, negotiating with suppliers, evaluating them and reporting line manager for updates
- Preparing & Issuing purchase/work orders and following up for the orders placed
- Maintain & update Employee attendance, leave record, Overtime record, monthly Expense record
- To ensure forms filling, documents collection and inductions of new staff.
SENIOR ADMIN OFFICER
YAHYA WELFARE COMPLEX
HARIPUR
04.2016 - 12.2019
- Supervising the day-to-day operations of the administrative department
- Serve as the liaison between administrative personnel and senior management
- Implement customer service standards and evaluate employees based on their ability to meet those standards & provide technical and logistical support to all administrative personnel and other departments
- Conduct monthly meetings with each department In-charge and team members to review monthly progress of the program activities & Planning for the forthcoming
- Maintain all documents related to organization
- Corresponding with all departments and other organizations
- Ensure office efficiency is maintained by carrying out planning and execution of equipment Procurement, layouts and office system
- Responsible for developing and implementing policies by setting up procedures and standards to guide the operations of the office
- Allocate tasks and assignments to subordinates and monitor their performance
- Responsible for recruiting staff for the organization and provide orientation to new employees
- Design and implement office policies and procedures
- Handle customer inquiries and complaints
- Maintain a safe and secure working environment
- Corresponding with all departments, local administration and other organizations on behalf of Organization/ Project
- Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels
- To compile, purchase and maintain monthly requisition.
FIELD COORDINATOR
SUNGI DEVELOPMENT FOUNDATION
MANSEHRA
04.2014 - 09.2014
- To organize meetings and trainings
- Budgeting of field activities and events
- To assist, coordinate and facilitate project manager in implementation of program activities
- Supervision of field activities in project area
- Interviews/surveys of community members
- Data compilation for case studies
- Consolidating the distribution/assessment of data and finalizing the distribution according work plan
- Focus group discussions with community members
- Meetings with community leaders and government stakeholders
- Field activities reporting monthly and quarterly
- Consolidating the distribution/assessment of data and finalizing the distribution/disbursements according work plan.
DISTRICT FIELD OFFICER
ACD (ASSOCIATION FOR COMMUNITY DEVELOPMENT)
PESHAWAR
06.2013 - 08.2014
- Coordination with government health department and education department
- Field activities according work plan
- Organize quarterly meetings and trainings
- Monthly & quarterly reporting, presentation on previous performance and success stories
- Weekly and monthly reporting
- Field monitoring visit and to conduct meeting with stakeholders and community leaders
- Provide and ensure the display of IEC material at screening camps
- Assist in the issuance of advances and settlements in field activities expenses
- Conduct monthly meetings at district level with field teams to review monthly progress of the program activities & Planning for the forthcoming
- To attend quarterly review meetings.
FIELD OFFICER
PAKISTAN RED CRESCENT SOCIETY PRCS
MANSEHRA/BALAKOT
07.2007 - 08.2009
- To conduct Field Activities in Program area according work plan
- Monitoring of field activities and maintain appropriate data on project implementation as per the project monitoring and evaluation plan
- Particular tasks related to the selection of the beneficiaries, monitoring activities of the project
- Supervision of project activities within respective area as per annual plan
- Maintain coordination between management and local bodies/stakeholders
- Assist Project Coordinator in ensuring field-based project staff receives relevant training and skills
- Supervise field-based activities including administrative work
- Prepare Monthly and annual plan and participated actively in budgeting, monthly, quarterly progress and monitoring reporting
- Maintain close coordination/linkages with targeted district
- Create awareness creation on project goal, objectives and expected outputs
- Facilitate community structures for managing the implementation of project activities
- To work on Program components (Health and hygiene, Safe Water and Sanitation, Health Education, Livelihood, MCH)
- Facilitate recruitment and training of Community Based Resource Persons
- Provide continuous re-orientation and training to Community Based Resource Persons on topical areas relevant to on project implementation
- Facilitate institutional development of community institutions to enhance collective action and negotiation
- Provide additional support to project management as per requirement.
Education
Master's International Relations -
University Of Sargodha
01.2016
Skills
- MS Word
- Excel
- Power Point
- Communication Skills
- Negotiation Skills
- Public Relation
- Administration
- Monitoring Skills
- Time Management
- Coordination Skills
Trainingsattended
- Four days training on Communication Skills conducted by Pakistan Red Crescent Society.
- Participatory Rural Appraisal PRA exercise for DRR Program in Gilgit with coordination of AKRSP (Agha Khan rural support program)
- Training on Team building and conflict management conducted by PRCS in Balakot.
- Training on project management cycle conducted by Pakistan Red Crescent Society.
- Social Mobilization training conducted by Pakistan Red Crescent Society with coordination of SUNGI foundation.
- Training on TB DMIS (drugs management information system) and TB LMIS (Logistic management information system) in Peshawar organized by Green Star social marketing.
- Training on peace pluralism and interprovincial harmony organized and conducted by Sungi Development Foundation.
- Two days Training on data management in Murree conducted by SUNGI development.
- Training on First Aid in Mansehra conducted by PRCS.
- Training on Field Security conducted by Pakistan Red Crescent Society.
Timeline
MARKETING EXECUTIVE
AKHUWAT
12.2022 - Current
Admin Officer
Gunj Glass Works Pvt Ltd
04.2021 - 11.2022
ADMIN OFFICER
JAMHEX COMPANY PVT LTD
01.2021 - 04.2022
SENIOR ADMIN OFFICER
YAHYA WELFARE COMPLEX
04.2016 - 12.2019
FIELD COORDINATOR
SUNGI DEVELOPMENT FOUNDATION
04.2014 - 09.2014
DISTRICT FIELD OFFICER
ACD (ASSOCIATION FOR COMMUNITY DEVELOPMENT)
06.2013 - 08.2014
FIELD OFFICER
PAKISTAN RED CRESCENT SOCIETY PRCS
07.2007 - 08.2009
Master's International Relations -
University Of Sargodha
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