Raja Abdul Qadus

Accounts Role:

• Maintained excellent attendance record, consistently arriving to work on time.
• Onboarded new temps by entering employee information into systems.
• Identified partnership opportunities and established favorable business connections.
• Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
• Generated financial and operational reports to assist management with business strategy.
• Forecasted trends and recommended improvements based on financial risk analyses.
• Adhered to social distancing protocols and wore mask or face shield.
• Participated in team-building activities to enhance working relationships.
• Managed payroll operations for team of 45 employees.
• Managed book of business to maintain positive relationships and make effective financial or client-related decisions.
• Facilitated client satisfaction and renewed customer relations to drive growth.
• Negotiated prices for products and freights to reduce cost of acquisition by achieving lower price.
• Introduced new processes to improve data analysis.
• Liaised with external customers and internal departments to provide and gather information enabling customer requirements to be met.
• Internal audit of billing & recovery department.
• Sales tax, Income Tax and Annual Returns Filing.
• Reconciliations of bank statement, clients and vendors ledger.
• Financial Reports i.e., Balance Sheet, Profit & Loss, Aging Receivables and Payables

QHSE Role:

• Prepared and Implemented ISO 9001, ISO 14001, HACCP, Halal PS 3733 and ISO 22000.
• Conduct and successfully achieved audits ISO 9001, ISO 14001, HACCP, Halal PS 3733 and ISO 22000.
• Regulate requirements and SOP's of clients
• IPM system monitoring
• Understanding customer needs and requirements to develop effective quality control process.

Administration Role:

• Inventory Management.
• Developed inventory tagging and maintained record.
• Complete role of supply chain management.
• Ensure availability of stocks on time.
• Maintained proper record of stocks.
• Maintained excellent attendance record, consistently arriving to work on time.
• Human Resource Management.
• All types of material which are required for office purchased from vendors through proper Quotations meets ISO 9001 standards.
• Follows up of vendors for quality products and on time completion of Project.
• All type of purchasing follow up as per SOP’s of company and ISO’s standards i.e.
• Prepare Purchase Requisition
• Prepare Call Quotation form
• Prepare Comparative Statement of Vendors for selection
• Focused on Quality of Goods/ Services
• Approved from CEO to gives project to appropriate vendor.
• Prepare Purchase Order
• Prepare Goods Receive Form
• Dealing with vendors and proper investigation process for choosing vendors.
• New addition of Vendors in Approved Vendor List.
• Update Approved Vendor List on monthly basis.
• Purchasing of Grocery and Stationery Items for office on monthly basis.
• Maintain proper computerized record of Petty cash that used for office to meet routine expenses and make report at end of month.
• Proper filing of all documents
• Maintain computerized record of purchasing and all necessary work.
• Proper maintenance of Office.
• All assigned projects complete efficiently and work done on quality base. i.e. Networking Project, Company Logo Stationery.
• Proper Maintenance of UPS and Batteries.

• Identified partnership opportunities and established favorable business connections.
• Collaborated with purchasing department to reconcile vendor invoices and facilitate payments.
• Generated financial and operational reports to assist management with business strategy.
• Forecasted trends and recommended improvements based on financial risk analyses.
• Managed payroll operations for team of 85 employees.
• Delivered engaging and polished presentations to build connections with potential customers and distinguish business from competitors.
• Capitalized on emerging trends to reap benefits during growth stages.
• Oversaw new business development to generate sales leads, negotiate client pricing and forecast revenue.
• Lead team i.e., billing & recovery departments
• Internal audit of billing & recovery department.
• Sales tax, Income Tax and Annual Returns Filing.
• Reconciliations of bank statement, clients and vendors ledger.
• Financial Reports i.e., Balance Sheet, Profit & Loss, Aging Receivables and Payables
• Proper record management of all financials with company unique tags.
• All kinds of dealing with clients, vendors and bank officials.
• Learned new skills and applied to daily tasks to improve efficiency and productivity.
• Identified issues, analyzed information and provided solutions to problems.
• Demonstrated respect, friendliness and willingness to help wherever needed.
• Proved successful working within tight deadlines and fast-paced atmosphere.
• Preparation of staff payroll and payroll disbursement.
• Used Microsoft Office and QuickBooks software tools to create documents and other communications.
• Created plans and communicated deadlines to complete projects on time.
• Developed and implemented performance improvement strategies and plans to promote continuous improvement.

Administration Officer:

• Prepared agendas and took notes at meetings to archive proceedings.
• Produced detailed reports to track trends and keep senior management informed.
• Created, prepared and delivered reports to various departments.
• Delivered performance reviews, recommending additional training or advancements.
• Maintain Log Books
• Maintain proper record of Vehicle Fueling and Overhauling detail.
• Maintain proper and Update inventory of Offices.
• Accurate inventory tagging of Offices.
• All types of material which are required for office purchased from vendors through proper Quotations meets ISO 9001 standards.
• Follows up of vendors for quality products and on time completion of Project.
• All type of purchasing as per SOP’s of company and ISO’s standards i.e.
• Prepare Purchase Requisition
• Prepare Call Quotation form
• Prepare Comparative Statement of Vendors for selection
• Focused on Quality of Goods/ Services
• Approved from CEO to gives project to appropriate vendor.
• Prepare Purchase Order
• Prepare Goods Receive Form
• Dealing with vendors and proper investigation process for choosing vendors.
• New addition of Vendors in Approved Vendor List.
• Update Approved Vendor List on monthly basis.
• Purchasing of Grocery and Stationery Items for office on monthly basis.
• Maintain proper computerized record of Petty cash that used for office to meet routine expenses and make report at end of month.
• Proper filing of all documents
• Maintain computerized record of purchasing and all necessary work.
• Proper maintenance of Office.
• All assigned projects complete efficiently and work done on quality base. i.e. Networking Project, Company Logo Stationery.
• Proper Maintenance of UPS and Batteries.

Accounts Officer:

• Fund Management and Supervision of timelines for Collections/ Receivables, Accounts Payables
• Managing banking operation- deposit, withdrawal & transfer of funds etc.
• Prepare bank reconciliations and conduct analysis of general ledger accounts
• Deal with Security and Exchange Commission of Pakistan about company corporate matter
• E- Filling of Income tax Returns (Services , Suppliers , Employees) on Monthly Basis
• E-Filling of Directors Annual Tax Returns
• Prepare payroll of month after coordinating with HR for attendance record and send it to review for disbursement in timely manner
• Coordinate annual audit process, and liaise with external auditors.
• Ensure timely recording and processing of invoices.
• Preparation and Maintaining all type of Computerized Vouchers BPV,BRV,CPV, JV
• Preparation of Financial reports, statistical reports and other reports as required
• Prepare necessary receipt and journal vouchers.
• Reporting to Manager Accounts for all financial activities.
• Use Quick Book for posting of transactions such as JV, BPV, BRV and generate reports when and where required.

• Prepared agendas and took notes at meetings to archive proceedings.
• Produced detailed reports to track trends and keep senior management informed.
• Managed team petty cash, purchase orders and account transactions.
• Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
• Proper record keeping of every company matter.
• Record of Mess income & expense both computerized and manual book.
• Proper record of recoveries due to damages of company assets.
• Prepare of Licensee’s Invoices (Monthly Rent).
• Prepare Electricity consumption report.
• Prepare Licensee’s weekly sale report.
• Prepare monthly 200KVA Generator fuel consumption report.
• Job allocation of staff every day and monitoring daily assigned work.
• Ensure staff in proper uniform.
• Assigned duties of Armed Guard and briefing about how to tackle critical situation.
• Prepare time cards of staff and finalize computerize list for employees’ salaries.
• Acknowledgement to licensee for his license agreement violation.
• Monitoring commuter complaints and settlement on spot.
• Dealing with commuters and solved their problems
• Deals with Licensee’s about their problems.
• Ensure proper maintenance of site when and where required.
• Ensure proper cleanliness.
• Maintain proper record of fuel usage and vehicles overhauling.
• Maintain proper record of site inventory and update inventory record.
• Maintain proper record of maintenance material.
• Arrange stationeries for office working.
• Arrange janitorial for site cleanliness work.
• Messing and lodging arrangement and Proper record maintain.
• Property management including generator, AC and buildings etc.
• Ensure maintenance work accomplished in time.
• Routine inspection of maintenance issue.
• Challenged different tasks / projects and accomplished in time.
• Proper check and balance of CCTV operations.

Administrative Responsibilities:

• Ensure proper maintenance of site when and where required.
• Ensure proper cleanliness.
• Maintain proper record of fuel usage and vehicles overhauling.
• Maintain proper record of site inventory.
• Maintain proper record of maintenance material.
• Provide Janitorial to House Keepers for cleanliness of site.
• Arrange stationeries for office working.
• Arrange janitorial for site cleanliness work.
• Issue ammunitions to Armed Guards for site security.
• Provide maintenance materials to workers when and where required.
• All maintenance material purchase from market.
• Messing and lodging arrangement and Proper record maintain.
• Property management including generator, AC and buildings etc.
• Ensure maintenance work accomplished in time.
• Routine inspection of maintenance issue.
• Ensure 100% accurate traffic survey.
• Challenged different tasks / projects and accomplished on time.
• Complete CCTV cameras project completed task on time at Site. Proper operational CCTV at Site.

Accounts Responsibilities:

• Accounts receivable collections from licensees and Proper follow up for recoveries.
• Ensure recoveries of Licensee’s invoices on time.
• Prepare of Licensee’s Invoices (Monthly Rent).
• Petty Cash management and proper computerized & manual record.
• Proper book keeping of every company matter in terms of cash.
• Record of Mess income and expense both computerized & manual book.
• Reporting to head office timely.
• Reconciliation of Accounts.
• Licensee’s Cheques deposits in bank.
• Cheques withdrawals for Electricity Bills and Other Maintenance works.
• Proper maintain Book of Accounts.
• Proper record of recoveries, which recovered due to damages of company assets.
• Prepare Electricity consumption report.
• Prepare Licensee’s weekly sale report.
• Prepare Income and Expenditure report.
• Prepare Mess monthly report.
• Prepare CNG sale report.
• Prepare Filling Station Gain & Loss report.
• Prepare monthly 200KVA Generator fuel consumption report.

HR Responsibilities:

• Job allocation of staff every day and monitoring the daily assigned work.
• Recommendation for hiring and firing of staff.
• Insure staff in proper uniform.
• Assigned duties of Armed Guard and briefing about how to tackle critical situation.
• Monitoring of filling station staff (Cashiers and Attendants).
• Prepare time cards of staff and Finalize computerize list for employees’ salaries.
• Distribution of employees’ salaries.

Procurement Responsibilities:

• Lubricant ordered (when required) (contact with) to PSO head office on time for smooth operation at Site.
• PMG and HSD ordered (when required) (contact with) to PSO depot on time for smooth operation.
• Purchase Janitorial for cleanness work of Site.
• Purchase Stationary for Office work.
• Purchase all Mess Lodging.
• Purchase all maintenance materials (Market Research).

Operation Responsibilities:

• Ensure Operation of Site smoothly.
• Operate Filling Station (PSO) matters.
• Tank lorry decantation matter supervision.
• Supervision of measure testing and result for accuracy and quality.
• Acknowledgement to licensee for his license agreement violation.
• Control operational expense / take measurements for cost reduction.
• Operate CCTV cameras’ at site.

Complaint Handling Role:

• Monitoring commuter complaints and settlement on the spot.
• Dealing with commuters and solved their problems
• Deals with Licensee’s about their problems.

• Prepare financial statements and reports for clients or company management.
• Preparation of bank reconciliation at every month.
• Record the amount of money spent and received daily by clients or company management.
• Maintaining Receivable & Payable.
• Maintaining petty cash and petty cash file.
• Preparation of different vouchers and proper maintenance of vouchers files.
• Prepare daily income/sales and prepare daily journal entry.
• Analyze how well a business is performing financially.
• Daily Ledgers account maintained.
• Analyze how well a business is performing financially.
• Purchase different accessories / equipment from different vendors accordingly company’s budget plan.
• Preparation of customer invoices.
• Dealing with Banks, e.g. depositing Cheques, cash collection and delivering other letters and documents at bank.
• Other miscellaneous admin tasks as and when necessary.
• Links with honorable clients and credit sales recoveries in defined time.

• Reported back to instructor to receive day-to-day tasks and responsibilities.
• Produced high-quality communications for internal and external use.
• Provided clerical support, addressing routine and special requirements.
• Sorted, organized and maintained files.
• Prepared meeting rooms and materials and recorded important information.
• Answered and transferred incoming telephone calls, taking messages for various staff members.