RAHEEL YAMIN KHAN
Administration Professional
Lahore
Summary
Dynamic and results-driven professional with a proven track record in overseeing day-to-day operations and driving organizational success. Highly skilled at developing and implementing effective administrative policies to streamline processes and enhance overall efficiency. Experienced in ensuring optimal resource allocation and financial management, demonstrating a keen ability to balance fiscal responsibility with operational needs. Proven expertise in recruiting and training administrative staff, resulting in a highly competent team. Accomplished in negotiating contracts and agreements with vendors, establishing mutually beneficial relationships to optimize service delivery and reduce costs. Proficient in identifying cost-saving opportunities and implementing targeted solutions to drive savings.
Overview
17
17
years of professional experience
12
12
years of post-secondary education
7
7
Certifications
3
3
Languages
Work History
MANAGER ADMINISTRATION
Textile Testing International (TTI Laboratories)
08.2021 - Current
- Equipped with a broad knowledge of business departments and their functions
- Negotiating contracts and agreements with vendors
- Dedicated to maintaining corporate relationships through effective communication and collaboration
- Recruitment and training of administrative staff, fostering a high-performing team that consistently meets and exceeds expectations
- Liaison with HR and other departments, ensuring seamless coordination
- Develop and execute security system, policies and procedures for the protection of offices, facilities, EDPs, equipment and security
- Drafts and distributes statistical reports, analyses, and exhibits to company stakeholders and when required, to regulatory and government agencies
- Purchase and licensing of official security weapons, across the nation
- Public Relations (PR), liaison with all local government departments and liaising with external agencies e.g
- Army, Police, Intelligence and Civil Administration for Law & Order information and outside assistance
- Organize and supervise other office activities (recycling, renovations, event planning etc)
- Maintains the organizations administrative policies and procedure
MANAGER OPERATIONS & ADMINISTRATION
College Of Tourism And Hotel Management (COTHM)
06.2017 - 07.2021
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness
- Managed, trained and motivated back & front of house employees to always be improving knowledge and abilities in their field
- Aggregated and analyzed historical data related to administrative costs to prepare monthly, quarterly and yearly budgets for corporate-level management
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving
- Established and developed highly-efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement
- Responsible to perform post approval vigilance calls/meeting to random vendors and track irregularities if any
- Monitored and evaluated personnel performance to complete midyear & annual performance reviews, recommend advancement or address productivity concerns
- Trained employees in company and regulatory compliance requirements to promote conformance
- Reviewed job applications to identify, vet and recommend optimal candidates
- Recruited and trained external & internal candidates for potential management role opportunities
- Coordinated month-based leadership workshops to educate team members on best practices to optimize productivity, ensured that each employee's experience remains positive, memorable and consistent
- Maintained current understanding of federal and provincial policies such as PSSI, EOBI, Labor Department and LDA etc
- Organized company-wide events designed to boost employee morale
- Managed administrative logistics of events planning, including contract signing, fee collection, event booking and event promotions etc
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions etc
SENIOR EXECUTIVE, Administration
Ufone
04.2009 - 05.2017
- Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies
- Established and updated work schedules to account for changing staff levels and expected workloads
- Coordinated travel itineraries, including flights, ground transportation and hotel accommodations
- Kept financial records accurate, current and compliant by monitoring records and addressing variances
- Assessed personnel performance and implemented incentives and teambuilding events to boost morale
- Collaborated in timely processing of billing and accounts receivables
- Reduced intake processes time by developing application tracking and filing systems
- Transcribed meeting minutes for management's records
- Established positive working relationships with colleagues, manager and customers through regular communication and effective anticipation of needs
- Interpreted management directives to define and document administrative staff processes
- Made travel arrangements for staff members
- Planned meetings
- Managed filing systems for electronic and hard copy documents to keep organized records
TEAM LEAD, SALES ADMIN
LinkDotnet
06.2008 - 04.2009
- Planned and directed staff training and performance evaluations
- Attended weekly meetings with VP of Sales to discuss strategies
- Attended sales training camp and brought best practices leadership back to company
- Tracked sales data to assess trends and make proactive strategy changes
- Secured high-value accounts through consultative selling, effective customer solutions and promoting compelling business opportunities
- Communicated regularly with territory, regional and strategic managers for daily support and strategic planning for accounts
- Identified and analyzed key competitors and related products
Education
MBA - Marketing
PRESTON INSTITUTE OF MANAGEMENT SCIENCE AND TECHNOLOGY
Lahore, Punjab 04.2001 - 01.2010
Bachelor of Science - Science Education
FORMAN CHRISTIAN COLLEGE
Lahore, Punjab 04.2001 - 09.2004
Skills
Security and Safety Protocols
Certification
Creating Moments of Magic
Accomplishments
Developed and executed multiple Standard Operating Procedures (SOPs) to enhance operational efficiency and consistency.
1. Travel policy
2. Security Policy
3. Fleet management SOP
5. Admin staff training SOP
Timeline
MANAGER ADMINISTRATION
Textile Testing International (TTI Laboratories)
08.2021 - Current
MANAGER OPERATIONS & ADMINISTRATION
College Of Tourism And Hotel Management (COTHM)
06.2017 - 07.2021
SENIOR EXECUTIVE, Administration
Ufone
04.2009 - 05.2017
TEAM LEAD, SALES ADMIN
LinkDotnet
06.2008 - 04.2009
MBA - Marketing
PRESTON INSTITUTE OF MANAGEMENT SCIENCE AND TECHNOLOGY
04.2001 - 01.2010
Bachelor of Science - Science Education
FORMAN CHRISTIAN COLLEGE
04.2001 - 09.2004
Creating Moments of Magic
Time management
Presentation Skills
Train the Trainer
First Aid & Basic Life Support
Industrial Disaster Management
Industrial Relations & IR
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