Mustafa Amir

• Provided career counselling and employability guidance to 300+ students annually, aiding in career planning, job search strategies, CV writing, and interview preparation.

Successfully facilitated employment and internship opportunities for approximately 100 graduates through employer engagement and placement initiatives.

• Build and maintain collaborative partnerships with 20+ employers, industries, and stakeholders to create internship, apprenticeship, on-the-job training (OJT), and employment opportunities for graduates.
• Organised and coordinated 20+ career counselling workshops, seminars, employer engagement sessions, and career development events annually, enhancing students' workplace readiness.
• Conduct labour market assessments and collaborate with employers to identify emerging skill requirements, helping align training programs with workforce needs.
• Played a key role in the KP-RETP initiative by supporting 5,000+ students and graduates with grant and internship application processes, improving access to entrepreneurship and employment opportunities.
• Serve as a Master Trainer in Entrepreneurship and a Trainer in Career Counselling, delivering capacity-building programs for students, trainees, and institutional staff.
• Maintain graduate databases, alumni records, and tracer study reports to monitor graduate outcomes and support institutional planning.
• Prepared analytical reports and recommendations for management, strengthening career services, industry engagement, and graduate employability initiatives.
• As a Career Counselling & Job Placement Officer, I am committed to improving graduate employability by connecting technical education with industry needs. I work closely with students, educational institutions, employers, and stakeholders to provide career guidance, strengthen industry partnerships, and facilitate employment opportunities.
• Key Responsibilities and Achievements:

• Managed HR and administrative operations, ensuring compliance with organizational policies, procedures, and Standard Operating Procedures (SOPs).
• Provided HR advisory and employee counseling services on personnel-related matters, workplace policies, and employee relations.
• Assisted Chief Administrator in resolving employee relations issues, workplace concerns, and disciplinary matters, contributing to a positive work environment.
• Ensured effective implementation of HR, administration, policies, procedures, and SOPs across the project in coordination with senior management.
• Maintained and updated organizational charts, employee directories, personnel records, and Human Resource Information Systems (HRIS).
• Maintained confidentiality, safe custody, and security of official records, personnel files, and sensitive organizational documents.
• Monitored office facilities, maintenance, repairs, and general workplace services to ensure a safe, functional, and efficient working environment.
• Coordinated with relevant departments and service providers to ensure timely maintenance, repair, and upkeep of office infrastructure and facilities.
• Provided administrative support to management and contributed to the smooth and efficient day-to-day operation of project activities.
• Coordinated transportation and logistics for officers, faculty, students, and project visitors, ensuring efficient travel arrangements.
• Managed coordination with suppliers, vendors, and internal stakeholders to facilitate the procurement of accurate, cost-effective, and quality goods and services.
• Supported procurement and vendor management activities, ensuring timely delivery and compliance with organizational requirements and procedures.
• Managed petty cash and project operational expenses, ensuring accurate record-keeping and adherence to financial policies.

• Managed day-to-day office administration and operational activities, ensuring efficient workflow, effective resource utilization, and smooth business operations.
• Planned and implemented office systems, administrative procedures, workspace layouts, and equipment requirements to improve operational efficiency.
• Managed procurement and purchasing activities, securing cost-effective suppliers and fostering professional relationships with vendors and service providers.
• Coordinated with internal users, suppliers, and vendors to ensure timely procurement and delivery of quality goods and services, contributing to operational continuity.
• Managed official correspondence, document control, records management, and filing systems, ensuring accurate and up-to-date administrative records.
• Prepared and processed payment requests, travel claims, and supporting financial documentation, ensuring proper documentation and internal financial controls.
• Managed petty cash and project operational expenses, maintaining accurate records and monitoring expenditures in accordance with established financial policies and procedures.
• Supervised clerical and secretarial functions, delegated administrative tasks, and monitored staff performance to ensure efficient completion of responsibilities.
• Coordinated with Joint Venture partners, department managers, and internal stakeholders to facilitate effective communication, workflow coordination, and timely resolution of operational matters.
• Monitored employee attendance and time records and prepared monthly timesheets and batch time entries for site office employees.
• Managed vehicle fleet operations, including transportation arrangements, vehicle utilization, scheduling, and coordination of maintenance requirements.
• Coordinated security arrangements and workplace safety measures to ensure a secure working environment for employees and site operations.

• Coordinated employee onboarding logistics, managing airport reception, transportation, and deployment to work locations to ensure a smooth transition for new hires.
• Coordinated pre-employment medical examinations, biometric/thumb scanning, and other mandatory onboarding requirements for new employees.
• Coordinated bank account opening and salary account applications for newly hired employees and facilitated submission of required documentation to banks.
• Streamlined visa processing for employees, overseeing submission, collection, stamping, renewal, and cancellation procedures to comply with immigration regulations.
• Managed employee passports and immigration documents for visa stamping and official processing, maintaining accurate documentation and tracking records for compliance and efficiency.
• Managed visa typing, documentation, printing, and submission processes and coordinated with HR for timely employee documentation.
• Processed and tracked the release and return of employee passports based on operational requirements, maintaining complete passport release and custody records.
• Supported the Company PRO (Public Relations Officer) in employee visa cancellation, visa stamping, and other immigration-related processes.
• Assisted the Administration Officer in managing employee accommodation, location assignments, and workforce deployment records.
• Maintained and regularly updated employee accommodation databases and status reports across multiple locations in the UAE.
• Processed and submitted approved invoices and payment documentation to the Finance Department, ensuring timely financial processing.
• Prepared and maintained SEWA, FEWA, and DEWA utility bill records and coordinated their submission to the Finance Department for payment processing.

• Assisted in the recruitment and selection process, including contacting candidates, scheduling interviews, and participating in candidate interviews.
• Provided HR and administrative support to the Assistant Manager (Administration) in managing employee and factory-related administrative matters.
• Maintained effective communication with employees and management to ensure timely delivery of HR services and resolution of personnel-related matters.
• Coordinated with factory management and Head Office on HR reports, employee records, attendance, payroll inputs, and administrative documentation to support streamlined operations.
• Monitored daily attendance, punctuality, and absenteeism, identified recurring issues, and recommended corrective actions to improve overall attendance.
• Investigated the causes of employee absences and chronic attendance issues and coordinated with employees and supervisors to resolve attendance-related concerns.
• Prepared and maintained monthly attendance records for permanent and daily-wage employees to support accurate payroll preparation.
• Updated employee information related to leaves, seniority, salary advances, and payroll inputs to ensure accurate monthly payroll records.
• Prepared and submitted monthly headcount and attendance reports to Head Office using data generated from the punch card/time attendance system.
• Maintained and updated employee personnel files and HR records, ensured acquisition of missing documents and submission of original files to Head Office for compliance.
• Prepared disciplinary letters, warning notices, memorandums, and other employee-related correspondence in accordance with organizational policies.
• Assisted with EOBI and ESSI employee registration and maintained relevant statutory documentation.