MUHAMMAD TARIQ
Islamabad
Summary
Multifaceted and knowledgeable Administrative Assistant with 13+ years of experience in a variety of office administration duties. Possess the ability to work well in high-pressure settings with minimal supervision in both leadership and team roles. Skilled at fielding phone calls, coordinating with clients and serving as the liaison between different teams. Seeking an administrative position in a social development organization / INGO where I can utilize and polish my skills, values, and abilities. Associated with the United States Government for the past 12 years including USAID and US Consulate Peshawar.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Administrative Assistant
USAID
01.2014 - Current
- Position Description as Administrative Assistant with Democracy Rights and Governance (DRG)
- Responsibilities:
- Provide vital support function that facilitates the work of DRG staff for the achievement of its results along with smooth functioning of the operations.
- Responsible for a wide range of administrative support functions, including answering the telephone, managing and responding to correspondence internally and externally, managing the office calendar
- Execute coordination of meeting schedules, receive and escort visitors, make travel plans and process travel vouchers
- Manage DRG’s official files, assist with completing frequent taskers from the Front Office and Program Office, assist the office to complete all technical and financial reporting requirements.
- Supports the team by performing tasks related to organization.
- Achievements
- Created a Contact list for DRG office to Find Contacts easily
- Created a Filing System for DRG office for Current, and completed Awards.
Management/ HR Clerk
US Consulate
01.2012 - 01.2014
- Responsibilities:
- Manage, process and distribute incoming mail and documents
- Provide customer service to organization employees whenever possible for the smooth functioning of operation activities
- Serve as a point of contact with benefit vendors/administrators
- Maintain a computer system by updating and entering data. Make sure all the employee and its related record in up to date in the approved system including performance reviews, grievances and payroll
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Set appointments and arranging meetings along with maintaining calendars of HR management team
- Participate in recruitment efforts (end to end), post job ads, organize resumes and job applications for shortlisting by supervisor. Also ensure background checks.
- Scheduling job interviews, call candidates and assist the team in the interview process, collect employment and tax information and assist in the on-boarding process with all necessary documentation
- Process payroll, which includes ensuring vacation and sick time are tracked in the system. Also, facilitate resolutions to any payroll errors
- Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment
- Complete termination paperwork and assisting with exit interviews
- Achievements
- Creation of Personal Filing system (online) to Find Employees easily.
- Creation of Excel sheet to track Medical Claims submitted by the Employees.
Education
Master’s - Political Science
University of Peshawar
01.2000
Skills
- Experienced in office procedures and protocols
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Good written and verbal communication skills
- Strong organizational skills with the ability to multi-task
Certification
Certified Diploma in Project Managment (In Process)
Languages
English
Advanced (C1)
Hindi
Advanced (C1)
Timeline
Administrative Assistant
USAID
01.2014 - Current
Management/ HR Clerk
US Consulate
01.2012 - 01.2014
Master’s - Political Science
University of Peshawar
Awards
Group Eagle Award (Group HR Appreciation), Honor Award (Work Appreciation), Time Off Award (Work Appreciation)
Training
- Office Management and Effective Administration Skills (BMC, Dubai November 13-17, 2022)
- PFA (ARTC Bangkok)
- Record And Management FOIA (ARTC, Bangkok) 2017
- Regional Travel And Transportation Workshop (ARTC, Bangkok)
- English Writing And Proficiency Course (ARTC, Bangkok)
- GLASS 101 Online Requisition (USAID, Pakistan)
- Advanced Ms Office Course (Karachi, Pakistan)
- Advanced Excel Course (Karachi, Pakistan)
Countries visited on official assignments
- USA
- UK
- Thailand
Section name
FSN Fellowship as Administrative Assistant with RDMA Bangkok (June 09- July 3, 2019)
sports and watching movies
Cricket and Indian movies
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