Oracle Functional HCM
Hi, I’m
Muhammad Shoaib
HR Generalist
Lahore,Punjab
He who is not courageous enough to take risks will accomplish nothing in life.
Muhammad Ali
Summary
Dedicated and results-oriented HR professional with 06 years of experience in managing HR functions and implementing best practices across diverse industries. Proficient in Talent Management, HRIS Systems, Employee Performance Management, Payroll Administration, and ensuring compliance with labor laws and regulations. Proven track record of enhancing employee satisfaction and optimizing HR processes through HR Digitization and delivering strategic solutions to meet organizational objectives. High Performer Award Winner For 02 consecutive Years (2021 & 2022)
Overview
7
years of professional experience
2
years of post-secondary education
3
Certificates
Work History
ZIC MOTOR OIL - HI-TECH LUBRICANTS LTDLahore
HR Generalist
05.2021 - Current
Job overview
- Achieve 30% reduction in time-to-fill for open positions through implementation of streamlined recruitment process and optimized candidate sourcing techniques.
- Successfully lowered cost-per-hire by 80% by leveraging social media platforms and niche job boards to attract qualified candidates.
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations and develop effective recruitment strategies.
- Manage payroll processing and benefits to compensate employees for service rendered.
- Handling compensation and benefits assignments including salary administration for 400 employees, Payroll Processing, HR Budgeting, loans entitlements, provident funds, and other benefits enrolments.
- Review salary structure and health care entitlements annually for 600 employees to cater inflation and economic crises.
- Reduced the average turnaround time for final settlements by 80% through the implementation of streamlined processes and enhanced communication with relevant stakeholders.
- Led cross-functional training sessions for HR and managerial teams, resulting in a 99% decrease in errors related to employee exit documentation and final settlement calculations.
- Achieved a 95% reduction in pending final settlements, effectively clearing a backlog of cases and improving overall employee satisfaction.
- Administering Employee Performance Management System
- Assisting 200 Employees in goal setting to ascertain KRAs and KPIs align with Organizational Objectives, selection & evaluation of Competency Framework to improve Behavioral & Technical competencies.
- Conducting performance reviews and managing performance feedback sessions for 600 employees to support managers in coaching and developing their team members to enhance performance and productivity.
- Developing, implementing, and communicating HR policies and procedures company-wide in alignment with legal requirements and industry standards.
- Ensuring compliance with employment laws and regulations, and keeping abreast of changes that may impact HR practices.
- Monitored employee attendance and performance, addressing issues in accordance with company policies and procedures.
- Conducting annual training need analysis (TNA) company-wide for 400 employees and collaborating with relevant stakeholders to design and deliver effective training programs.
- Managing Individual Development Program (IDP) to develop High Performer Employees for Succession Planning.
- Organizing employee engagement initiatives like Employee Feedback Surveys, Departmental Recreational Trips, and employee recognition programs for High Potential Employees bi-annually and annually respectively to build and foster positive work environment and strong organizational culture.
- Employee contract preparation, leave management, HR reporting, and analytics.
- Administering HRIS Testing and Optimization, ensuring seamless functioning and continuous enhancement of our Human Resources Information System (HRIS). With a keen eye for detail and deep understanding of HR processes, meticulously conducts rigorous testing of HRIS system, spanning new feature implementations, system upgrades, and integrations.
- Collaborating closely with cross-functional teams, identifying and carefully documenting defects and inconsistencies, and working collaboratively with IT and software developers to swiftly address issues.
- Beyond testing, encompasses proactive approach to system optimization. Leveraging comprehensive grasp of HR operations and data management, recognize opportunities to streamline processes, enhance user experience, and uphold compliance with HR policies and regulations.
- Maintaining data integrity through regular audits and validation checks, facilitating seamless information flow, providing user support, collaborating on projects, and staying current with HR compliance standards.
- Driving organizational success and enriching employee experience, maintaining comprehensive documentation of testing procedures, optimization efforts, and system configurations. Develop and update user guides, training materials, and SOPs related to HRIS.
- Maintained personnel records and statistical data to establish accuracy and compliance with applicable regulations.
- Reviewing standard projects of Oracle and other HR software applications to ensure data integrity and security.
- Assisting HRRC Committee Secretary in preparation of Boards Meeting, to execute Circular Resolutions, to review and approve the Policy & Procedures.
- Liaised between management and employees to deliver conflict resolution, alleviate problems, and interpret compensation and benefits policies.
- Biannually formulating HR budget to project accurate headcount, and workforce-related expenses, encompassing salaries, benefits, training, and other HR initiatives. Through detailed analysis and collaboration with department heads, ensure accurate forecast that aligns with organizational goals.
- Managing strategic budgetary planning to empower company to allocate resources effectively, fostering balanced financial framework that supports growth and well-being of our workforce.
- Developed and maintained positive relationships with external vendors, insurance providers and benefits administrators to establish trust and rapport.
- Resolved employee complaints and grievances successfully through mediation and collaboration.
- Collected and analyzed information to monitor compliance outcomes and identify and address trends of non-compliant behavior.
Bahria TownLahore
Human Resources Officer
11.2017 - 05.2021
Job overview
- Working in this role embraced meeting the complete cycle of HR Functions from planning to hire employees to planning to prepare their Final Settlements.
- As a core member of the HR Operations team, I assisted Recruitment Team in highlighting the substitutions & requisitions to fill, Onboard the inductions on their roles with the motivation to thrive & foster in the Organization, managing Departmental Coordination to finalize the monthly payroll and fulfilling all the protocols to discharge the resource(s).
- While working for the Payroll operations include overall management, administration, and processing of the company's Payroll, ensuring compliance and accuracy in monthly Payroll activities, clearing employees' arrears and reimbursements claims, and meeting the deadline to disburse the payroll of more than 4400 employees timely by resolving all discrepancies along with the other supporting tasks at hand.
- Achievements: 03 days reduction in Salary Execution Period by streamlining & improving Payroll Process
- Automated employees' Social Protection Benefits Process (EOBI & Social Security) to promote organizational compliance Successfully administered the Retrenchment Process for more than 4000 Employees in less than 15 Days, from their End of Employment Documentation to Final Compensation.
Unique Group of InstitutionsLahore
HR Executive & Estblishment Officer
05.2017 - 11.2017
Job overview
- The role rotated around the day-to-day management of personnel, communications, policy administration & formation, employee recruitment & on-boarding to payroll administration and compliance, training & development plans from managing performances to handling compensation, administration of HR Manual to continuous improvements in HRIS to promote HR digitization and devised strategy to foster Organization Development
- Talent Acquisition Process accompanied by HR Planning, Maintaining CV Bank, Recruitment & Selection, Campus Drives, Job Fairs, Onboarding and Orientation.
- Generated SOPs & JDs for lower to upper cadre to provide guidance and interpretation for business operations & Designed Performance Evaluation Framework with respect to KPIs to evaluate performance gaps and award increments/promotions and training.
- Administered and processed the company's Payroll by confirming employees' lectures, working hours, and attendance
- Formulated Training Framework & Course Plan and conducted Training to the technical, non-technical, and managerial staff to harness them with expertise & confidence.
- Liaised between multiple business divisions to improve communications.
- Wrote employee manual to cover company policies, disciplinary procedures, code of conduct and benefits information.
- Ensured the execution of Final settlements of resigned staff that needed all the calculations of End of Service Benefits-EOSB (Employee Contribution Fund), leaves, loans, advances, and attendance, etc.
- Performed HR Business Partner Role to ensure the strategic alignment in HR activities/operations and business goals in all organizational sub-units
- Achievements: Inductions from 200 Scheduled Interviews & Processed 50 Final Settlements in the first 02 months of appointment
Haleeb FoodsLahore
HR Intern
06.2016 - 08.2016
Job overview
- Supported in all administrative efforts from recruitment, onboarding, newly hired orientation, paperwork documentation, preparation of HR databases to auditing Employees Personal Files to assure the accuracy & compliance.
- Assisted Time Office Team in administration & management of Production Staff Attendance/Registration Cards Posting (Manually & Biometric), Prepared weekly working hours sheet, Maintained & Verified Employees' Leaves.
- Register & Spread Sheet in accordance with RELAY & SHIFT, and Designed HR Issues Check-list System to take timely action on the complaints by the cross-functional departments
- Worked with the Labor Office Staff to renew the Contracts of Third Party Workers
- Assisted in monthly Payroll from verification of monthly attendance, weekly working & over-time hours for Daily Wagers, Monthly & Permanent Workers to Managerial Staff
- Accompany with HR Team attended a meeting with Labor Department Officials upon the discussion of minimizing environmental risks, assurance of a safe work environment, policies for Structural Development in Production Area, and promising Industrial Relations
- Reviewed Company's Health-Insurance Reimbursement cases and helped an employee in building trust with the HR Department
- Maintained relationships with personnel using strong collaboration and teamwork skills.
- Achievements: Prepared Third-Party Workers Data for 02 years (2014-2015) in 15 Days to ensure that compensation paid in these years complied with Proposed Daily Wagers to execute the Production Plans
Education
Institute of Administrative Sciences, University of The PunjabLahore
MHRM from Human Resource Management
10.2015 - 08.2017
Skills
Talent Management
Certification
Post Graduate Diploma in Labor Laws (PGDLL)
Software
Microsoft Excel
Interests
Data Automation & Analytics
Travelling
Reading
Availability
See my work availability
Not Available
Available
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tuesday
wednesday
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friday
saturday
sunday
morning
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evening
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Timeline
HR Generalist
ZIC MOTOR OIL - HI-TECH LUBRICANTS LTD
05.2021 - Current
Human Resources Officer
Bahria Town
11.2017 - 05.2021
HR Executive & Estblishment Officer
Unique Group of Institutions
05.2017 - 11.2017
HR Intern
Haleeb Foods
06.2016 - 08.2016
Institute of Administrative Sciences, University of The Punjab
MHRM from Human Resource Management
10.2015 - 08.2017
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