MUHAMMAD SHAYAN
ADMINISTRATION
Karachi, Sindh,PB
Summary
Dynamic Administrative Officer with a proven track record at SHAN FOODS PVT LTD, excelling in office management and documentation control. Streamlined processes, enhancing efficiency and compliance, while fostering team collaboration. Skilled in data acquisition and adept at meeting facilitation, driving organizational success through strategic planning and effective communication.
Overview
12
12
years of professional experience
Work History
Administrative Officer
SHAN FOODS PVT LTD
04.2024 - Current
- Created, prepared, and delivered reports to various departments.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Streamlined office processes by implementing efficient administrative systems and procedures.
- Assisting in ensuring compliance with food safety regulations and standards.
- Assisting with internal audits to ensure compliance and efficiency.
- Managing food service operations, including supervision of production and service, budget management, and quality control.
- Deal with Government bodies like (SFA-KATTI-TMC-KMC)
OPD CORDINATOR
National Medical Center
11.2021 - 10.2024
- Entered data, generated reports, and produced tracking documents.
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
- Collaborated with department heads to develop strategic plans aligning with overall company objectives, fostering a unified approach toward shared goals.
- Coordinated logistics for large-scale events, significantly reducing setup times and eliminating scheduling conflicts.
Junior Administrative Officer
The Indus Hospital, Korangi
12.2017 - 02.2020
- Enhanced office efficiency by streamlining administrative processes and implementing time-saving strategies.
- Improved document management systems by implementing a digital filing system for easy access and retrieval of information.
- Facilitated training sessions for new hires, ensuring they were equipped with necessary skills to excel in their roles.
- Assisted senior administrators with special projects utilizing excellent research and problem-solving abilities to meet project goals.
Administrative Assistant
JAAG NEWS
06.2017 - 12.2017
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Receptionist
THE INUDS HOSPITAL
11.2015 - 06.2017
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Resolved customer problems and complaints.
- Confirmed appointments, communicated with clients, and updated client records.
Administrative Officer
WAQAS MAINTENANCE SERVICES
04.2013 - 11.2015
- Created, prepared, and delivered reports to various departments.
- Maintained accurate records, ensuring timely processing of invoices, payments, and financial reports.
- Updated reports, managed accounts, and generated reports for company database.
- Improved communication within the organization through regular updates on policies, procedures, and key events.
Education
Bachelor of Arts -
SINDH UNIVERSITY
SINDH 04.2001 -
PRE-ENGEENERING -
SSAT DEGREE COLLEGE
KORANGI 04.2001 -
High School Diploma -
NASRA SEC SCHOOL
KORANGI 04.2001 -
Skills
Office management
Documentation and control
Data acquisition
Policy and procedure modification
Meeting facilitation
Event coordination
Travel arrangements
Computer skills
Office administration
Time management
Administrative support
Staff management
Timeline
Administrative Officer
SHAN FOODS PVT LTD
04.2024 - Current
OPD CORDINATOR
National Medical Center
11.2021 - 10.2024
Junior Administrative Officer
The Indus Hospital, Korangi
12.2017 - 02.2020
Administrative Assistant
JAAG NEWS
06.2017 - 12.2017
Receptionist
THE INUDS HOSPITAL
11.2015 - 06.2017
Administrative Officer
WAQAS MAINTENANCE SERVICES
04.2013 - 11.2015
Bachelor of Arts -
SINDH UNIVERSITY
04.2001 -
PRE-ENGEENERING -
SSAT DEGREE COLLEGE
04.2001 -
High School Diploma -
NASRA SEC SCHOOL
04.2001 -