Muhammad Murtaza
Senior Document Controller (Finance)
Sukkur
Summary
Experienced Document Controller and Administrative Professional with over 4 years of experience in document management, project administration, and accounting support within engineering and institutional environments. Skilled in document control systems, financial record management, reimbursement processing, and office administration. Proficient in Microsoft Office with strong organizational and communication skills, capable of supporting large infrastructure projects and maintaining accurate project documentation.
Overview
8
8
years of professional experience
3
3
Languages
Work History
Sr. Document Controller
Hydrochina International Engineering Company LTD Pakistan
06.2023 - Current
- Managed site administrative operations, ensuring smooth coordination between project staff, management, and external stakeholders.
- Processed reimbursement requests and payment applications through the DingTalk system and maintained proper financial records.
- Prepared and monitored cash utilization reports, expense tracking sheets, and closing balance statements.
- Handled procurement documentation, purchase requests, and maintained expense balance records for site operations.
- Maintained employee records, attendance reports, and HR documentation, ensuring timely submission to the HR department.
- Managed daily expense vouchers and maintained accurate records of operational expenses including food, fuel, medical, and other site-related costs.
- Maintained and controlled TSF financial records, including expenses for food, living supplies, fuel, and other operational requirements.
- Performed duties as Senior Document Controller, managing project documents, maintaining document registers, and ensuring proper filing, tracking, and version control of project documentation.
- Ensured confidential handling and organized archiving of project records and financial documents for audit and compliance purposes.
Document Controller
Hydrochina International Engineering Company LTD Pakistan
07.2022 - 05.2023
- Ensured 100% secure management and archiving of original hard-copy project documents, maintaining systematic filing for easy retrieval and audit compliance.
- Digitized and maintained electronic records of critical project documentation, including Requests for Inspection (RIT), Material Approval Requests (MAR), engineering drawings (DWG), and technical correspondence, improving document accessibility and traceability.
- Developed and maintained comprehensive Excel-based document control registers, ensuring accurate tracking of RIT Logs, Drawing Logs, MAR Logs, and other project documentation.
- Strengthened document control procedures by maintaining up-to-date records, improving document traceability, and supporting efficient project coordination.
- Coordinated with site engineers, consultants, and project management teams to ensure timely submission and tracking of inspection requests, material approvals, and technical documents.
- Successfully organized, compiled, and submitted project dossiers and final documentation packages (TOC) in accordance with project documentation standards and client requirements.
- Improved documentation efficiency and record management by implementing structured digital and physical filing systems for project records.
- Ensured accurate document tracking and version control, supporting smooth project execution and compliance with engineering documentation standards.
Assistant Document Controller
Hydrochina International Engineering Company LTD Pakistan
11.2021 - 07.2022
- Maintained and secured original hard-copy project documents, ensuring proper filing, protection, and easy retrieval in accordance with document control procedures.
- Prepared and managed scanned copies of original project documents for official submissions and digital record keeping.
- Maintained Excel-based document registers and databases to track and record all incoming and outgoing project documents.
- Reviewed and verified project documents before submission to ensure accuracy, completeness, and compliance with documentation requirements.
- Assisted in updating and revising engineering drawings and documents based on required changes and project instructions.
- Compiled and organized required documentation for project dossiers / Table of Contents (TOC) in accordance with project documentation standards.
- Supported the document control team in maintaining systematic document tracking, version control, and proper archiving of project records.
Accountant
Zenith Public High School Sukkur
09.2018 - 11.2021
- Maintained and archived records of teachers and staff data, ensuring accurate documentation and proper record management.
- Managed student accounts and fee records, including fee structure management and payment tracking.
- Recorded and monitored all school expenses, maintaining proper financial records for administrative review.
- Performed administrative duties, supporting daily operational activities of the school management.
- Prepared and maintained salary records and payroll information for all school employees.
- Designed and prepared official formats, letters, and Excel-based data sheets for school administration and record keeping.
- Maintained and updated the attendance register for all employees, ensuring accurate attendance documentation.
Education
Bachelor of Commerce - Commerce
Shah Abdul Latif University
Khairpur, Pakistan 04.2001 -
Intermediate - Commerce
Govt: Islamia Arts/Commerce College
Sukkur, Pakistan 04.2001 -
Matriculation - Science
Govt. (N) Islamia Bagh Hayat Ali High School
Sukkur, Pakistan 04.2001 -
Skills
Document control
Data management
Recordkeeping skills
Archive management
Relationship building
Strategic planning
Problem-solving aptitude
Adaptability
Team building
Active listening
Team collaboration
Effective communication
Time management abilities
Decision-making
Document review
File management
Multitasking Abilities
Problem-solving abilities
Time management
File documentation
Problem-solving
Document distribution
Document duplication
Document security
File migrations and audits
Database management
File conversion
Skilled in [software]
Document scanning
Document organization
Document management
Technical document control
Documentum software
Document archiving
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
English
Professional Working
Urdu
Full Professional
Punjabi
Full Professional
Software
Ms office
Foxit Phytom PDF
Dingtalk
Lark
Voov meeting
NXPower lite
Chatgpt
Grammarly
Quote
Every problem is a gift—without problems we would not grow.
Tony Robbins
Timeline
Sr. Document Controller
Hydrochina International Engineering Company LTD Pakistan
06.2023 - Current
Document Controller
Hydrochina International Engineering Company LTD Pakistan
07.2022 - 05.2023
Assistant Document Controller
Hydrochina International Engineering Company LTD Pakistan
11.2021 - 07.2022
Accountant
Zenith Public High School Sukkur
09.2018 - 11.2021
Bachelor of Commerce - Commerce
Shah Abdul Latif University
04.2001 -
Intermediate - Commerce
Govt: Islamia Arts/Commerce College
04.2001 -
Matriculation - Science
Govt. (N) Islamia Bagh Hayat Ali High School
04.2001 -
Gaming, Sports, Gyming, Socialized, Book Reading, Music, Foodie, Traveling.
I enjoy staying active and balanced in my daily life. My interests include gaming, sports, and gym workouts, which help me stay physically and mentally fit. I also like socializing with friends and colleagues, reading books to gain knowledge, and listening to music for relaxation. Additionally, I enjoy trying different foods and traveling, which allows me to explore new cultures and experiences.
Bio-Data
- Father Name: Nadeem Mustafa
- Surname: Mughal
- Religion: Islam
- Nationality: Pakistani
- Date of birth: 29-Jul-1999
- Marital Status: Single
- Domicile: Sukkur
- C.N.I.C: 45504-8546395-3