Muhammad Ghani

• Manage the end-to-end payroll process, including semi-monthly/bi-weekly processing for 900 employees.
• Ensure accurate calculation of wages, bonuses, commissions, and withholdings (taxes, insurance).
• Review and audit payroll data for errors or discrepancies prior to transmission.
• Oversee the processing of off-cycle payroll runs (e.g., bonuses, terminations, corrections).
• Manage payroll inputs, including timekeeping data, benefits deductions, and salary changes.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare and file all required payroll tax filings, including quarterly.
• maintain up-to-date knowledge of current payroll laws and labor legislation to mitigate risk.
• Partner with HR and Finance to ensure payroll policies align with company strategy and legal requirements.
• Prepare payroll journal entries and reconcile payroll general ledger accounts.
• Assist with internal and external payroll audits.
• Oversee the maintenance and optimization of the payroll system.
• Evaluate and implement process improvements to increase efficiency and accuracy.
• Manage system upgrades, patches, and integrations with HRIS and Time & Attendance systems.
• Supervise, mentor, and train the payroll team.
• Conduct performance reviews and develop professional development plans for staff.

1. Payroll 2. Accounts Payable (AP) 3. Accounts Receivable (AR) 4. General Accounting & Reconciliation

• Process the end-to-end payroll for 500 employees on a Monthly schedule.
• Calculate wages, ensuring accurate deductions for taxes, benefits, garnishments, and retirement contributions.
• Review and import timesheets/attendance data to verify hours worked and leave taken.
• Manage payroll inquiries from employees regarding payslips, tax filings, and benefits.
• Ensure compliance with federal, state, and local payroll tax laws and regulations.
• Prepare and file year-end payroll tax and assist with external audits.
• Stay updated on changes to labor laws and payroll regulations to ensure company compliance.
• Verify, process, and pay supplier invoices in a timely manner.
• Reconcile vendor statements and resolve discrepancies regarding billing or payments.
• Maintain accurate records of all AP transactions and assist with month-end closing.
• Communicate with vendors regarding account status and payment schedules.
• Generate and issue customer invoices accurately.
• Monitor incoming payments, post them to the accounting system, and manage the collections process.
• Follow up on overdue accounts via email, phone, or formal letters.
• Reconcile customer accounts and resolve billing disputes.
• Assist with bank reconciliations and credit card reconciliations.
• Prepare journal entries and maintain the General Ledger.
• Assist in the preparation of financial reports, including balance sheets and profit & loss statements.
• Maintain accurate filing systems for both physical and digital financial documents.

1. Attendance Management 2. Shift & Roster Management 3. Overtime & Late Coming Management 4. Leave Administration 5. Statutory Compliance & Reporting 6. Gate Pass & Movement Control

• Supervise the daily punching/in-out process (biometric, RFID, or manual registers).
• Monitor the login/logout times of employees, ensuring punctuality and discipline.
• Verify and authorize attendance data to resolve discrepancies (e.g., missed punches, machine errors).
• Generate and distribute daily absence reports to department heads.
• Prepare and maintain shift rosters for employees, ensuring adequate staffing for operations.
• Manage shift changes, swap requests, and temporary transfers.
• Ensure compliance with "Weekly Off" schedules and rotate shifts as per company policy.
• Track and calculate overtime hours worked by employees, ensuring authorization from relevant department heads.
• Monitor and record late-coming and early-going instances, applying the company’s deduction policy where applicable.
• Maintain records of compensatory off (Comp-off) earned and availed.
• Maintain leave registers (physical or digital) for all workers.
• Process leave applications (sick leave, casual leave, earned leave) and ensure they are balanced against the leave ledger.
• Coordinate with the HR department to update leave balances.
• Maintain statutory registers required by labor laws (e.g., Muster Roll, Leave Register, Overtime Register).
• Ensure compliance with the Factories Act regarding rest intervals, maximum working hours, and night shift restrictions.
• Prepare monthly attendance summaries for submission to the Payroll department for salary processing.
• Assist internal and external auditors by providing necessary attendance and leave data.
• Issue and control gate passes for employees leaving the premises during work hours for official or personal work.
• Coordinate with security personnel regarding the exit of staff and materials.