Hi, I’m
Mohammad Saleem
Karachi,Sindh
Summary
Highly motivated and performance-driven professional with 14+ years' extensive experience in administrative, Accounts, Audit and M&E field within largest aid/donor organizations, including UNWFP, USAID, and Education Department in the Government of Sindh. Proven success overseeing event requisition, forms, and budget for activity related costing and approvals. Skilled in identifying the needs of stationery, supplies, and services for main office operations. Adept at managing the filing, storage and security of documents, maintaining vehicles, logbooks, and technical checkups, and tracking the cost of maintenance and fuel. Ability to lead the district education department in planning, reporting and distribution. A strategic problem-solver and hands-on leader who understands the big picture, envisions solutions and executes with ease across all organizational levels while maintaining credibility, trust and fostering prosperous environments for change.
Overview
14
years of professional experience
1
Certification
Work History
DOW MEDICAL UNIVERSITY & HEALTH SCIENCES
Admin Manager
06.2022 - Current
Job overview
- The Admin/Administrative Manager lead and manage the day-to-day administrative functions and works closely with academic and professional staff to provide high level administrative, financial and management support to the University and Institution
- To be successful in this position, you will need to be collaborative and engaging with strong attention to detail
- Developing, reviewing and negotiating variations to contracts, programs, projects and services
- Responding to inquiries and resolving problems concerning contracts, programs, projects, services provided, and persons affected
- Managing paperwork associated with contracts, programs, projects and services provided
- Working with Project Managers, Architects, Engineering Professionals, owners and others to ensure that goals are met
- Advising senior management on matters requiring attention and implementing their decisions
- Overseeing work by contractors and reporting on variations to work orders
- Preparing and reviewing submissions and reports concerning the organisation's activities
- Collecting and analysing data associated with projects undertaken, and reporting on project outcomes
- Reviewing and arranging new office accommodation
- Succeeded in leading a team of project staff members in managing project operations in eight districts
- Ensured identification and resolution of complex administrative problems and inquiries.
USAID - Sindh Basic Education Program
Administrative Officer
06.2014 - 05.2022
Job overview
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Recruit and train personnel and allocate responsibilities and office space
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations
- Manage schedules and deadlines
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Ensure operations adhere to policies and regulations
- Keep abreast with all organizational changes and business developments
- Facilitate in the creation of event requisition, forms, and budgets for activity related costing and approvals
- Produce, retain, and deliver file records on a regular basis
- Hold full accountability for creating and administering the filing, storage, and security of documents
- Render keen eye for details to oversee motor pool, maintain vehicles, office premises, logbooks, technical checkups, and track the cost of maintenance and fuel
- Play a key role in developing operational budgets, overseeing the distribution of utilities bills, and collecting accounts in a timely manner
- Deliver first-rate support the management in the procurement of routine supplies, goods and services
- Identify HR related matters to submit documents/timesheet and retain filling system and record
- Set a benchmark of excellence by identifying needs of stationery, supplies, and services for main office operations along with two field office, such as Sukkur and Larkana
- Succeeded in leading a team of project staff members in managing project operations in eight districts
- Ensured identification and resolution of complex administrative problems and inquiries
- Participate in the development, implementation and evaluation of efficient and effective work systems
- Perform data entry and enquiry functions on database programs
- Examine incoming correspondence to determine action
- Distribute and register incoming and outgoing correspondence
- Liaise with officers at all levels within both public and private sectors in relation to the office activities
- Administrator role providing centre support for the phone and computer systems
- Provide administration for asset and fleet management.
ASSISTANCE TO GIRLS PRIMARY EDUCATION
Monitoring & Evaluation Officer
08.2011 - 06.2013
Job overview
- Produced and maintained all monitoring & reporting performa, work plan, and logistic/distribution reports regarding project activities
- Managed the district education department in the planning, reporting, and distribution activities
- Assumed and maintained liability for overseeing the budgeting and cost estimates of ADOs/transporters
- Prepared and updated key project information on M&E database
- Actively liaised with district education authorities to oversee food/oil distributions at targeted schools/districts
- Achieved bottom-line results by leading the project assessment of school feeding related projects to examine retention/ promotion rates and student attendance ratio in the project
- Oversee the development of M&E systems, processes and infrastructure
- Lead development of a state-wide Theory of Change and impact framework
- Monitor the on-going activity of the WFP funded School Feeding Project, and Food for Education Land'o Lakes funded project at north and south Sindh
- Supervise the District Education authorities during Food/Oil distributions among the students at targeted Schools/Districts
- Lead the District Education Department in planning, reporting and distribution
- Prepare the all Logistic Reports, Distribution Reports regarding project activities
- Design of Monitoring & Reporting Performa
- Update all project data on M&E database (Monthly, Quarterly & Provincial Reports)
- Budgeting & cost estimates of ADOs & transporters
- Conduct the project assessment of school feeding related projects to observe the Retention rate, Promotion rate, Student Attendance ratio, Student Teachers ratio, during project activities
- Preparation of distribution & work plan
- Conduct the teachers training in project assisted Districts.
ASSISTANCE TO GIRLS PRIMARY EDUCATION
Monitoring & Evaluation Officer
08.2011 - 06.2013
Job overview
- Overall Monitored ongoing Activity of Emergency price hike project & school feeding AGPES project in Sindh (UN-WFP funded project)
- Prepared all types of Reports, i-e Weekly, Monthly and quarterly reports
- Frequent Visits of the District and Assist the District Education Department in planning and reporting
- Budgeting for the project
- Management of training activities of the project
- Assist & Facilitate the distribution officer at district level on reporting & Monitoring
- Design of Monitoring & Reporting Performa
- Computerized all project data (Monthly, Quarterly & Provincial Reports)
- Collection & verification of SIVs and CDRs from transporters and process for payment
- Budgeting & cost estimates of ADOs & transporters
- Monitoring, evaluation & assessment of overall project activities
- Preparation of distribution & work plan
- Ensure that all the recording & reporting documents are properly filled & kept by the field staff
- Keep records (hard copies too) of all project document reports produced by Tertiary Care Hospitals on monthly & quarterly basis
- Identify gaps/deficiencies of project activities District level and report the same to the Project Director
- Attend all refresher training sessions and meetings with other members of the project as required.
United Nations World Food Programme
Programme Assistant Monitoring & Evaluation
09.2010 - 07.2011
Job overview
- Monitoring & Evaluation of ongoing activities of the Emergency Food Distribution projects, School Feeding, Food for Work and Cash for work Projects
- To collect the regularly distribution figures/data form IPs and Field Monitors regarding General Food Distribution of WFP during the havoc flood 2010, and sent it to WFP Country Office and Update the online M&E database regularly
- Budgeting of the Projects and review the project proposals of IPs
- Conduct co-operative partner assessment
- Collect and prepared the cooperating partner reports for payment process
- Schedule, coordinate, and participate in partnership/meetings
- Prepared the daily weekly and monthly monitoring reports
- Assist partners with distribution reporting and planning
- Prepared weekly, monthly narrative reports
- Supervised field monitoring staff
- To regular guide and facilitate the IP staff on day to day activities such as conduct assessment, General Food Distribution, formation of Project Implementation Committees, data management, prepare payment requests and ensuring monitoring of schemes and documentation of all activities at CP level
- Establishing and maintaining liaison with NGOs/INGOs/UN agencies at field level
- To assist prepare programme field visit plan for Field Monitor Assistants
- Travelling to field frequently to supervise smooth program implementation and overall program progress and regular follow-up on monitoring issues identified during project implementation
- Conduct/facilitate project orientations, on-job trainings for CP staff as well as WFP field staff
- Organize weekly partner meetings to review their progress and way forward
- Maintain accurate records and files within the field of work
- Develop itineraries and organize project monitoring missions and briefing sessions
- Prepare periodic reports, statistical information and tables for Provincial and Country.
Education
University of SindhJamshoro, Sindh
M.COM from Master in Commerce
University of SindhJamshoro, Sindh
B.COM from Bachelor in Commerce
Govt. Commercial CollegeDadu, Sindh
DIPLOMA from Diploma in Commerce
Mastech Academy of Computer Science
IT SHORT COURSE (MS OFFICE, INTERNET AND TYPING)
Skills
Administrative Procedures
Monitoring & Evaluation
Database Management
Program Management
Emergency Food Distribution Projects
Distribution Reporting & Planning
Team Leadership & Training
Budgeting & Cost Estimation
Disaster Risk Management
Education Management
Problem Resolution
Certification
CERTIFIED MICROSOFT EXCEL PROFESSIONAL PROGRAM, Pakistan Institute of Management, 2016
Professional Development
- Orientation Workshop on Monitoring & Evaluation organized by UNWFP, Karachi
- Orientation Workshop on Disaster Risk Management organized by UNWFP, Karachi
- Orientation Workshop on School Feeding Programme organized by UNWFP, Karachi
- Orientation Workshop on Livelihood/ Food for Work (FFW and CFW) organized by UNWFP, Karachi
- Community Based Management of Acute Malnutrition (CMAM) organized by UNICEF, Karachi
- Training on Education Management organized by Community Development Network Forum, Larkana
Careercontributions
Planned, executed, and finalized USAID and World Food Emergency Program during flood emergency in 2010 according to strict deadlines while complying with budget and time constraints.
Personal Information
- CNIC Number: 41201-8735122-7
- Date of Birth: 09/09/83
- Gender: Male
- Nationality: Pakistani
- Marital Status: Single
Accomplishments
Please write yourself
Timeline
Admin Manager
DOW MEDICAL UNIVERSITY & HEALTH SCIENCES
06.2022 - Current
Administrative Officer
USAID - Sindh Basic Education Program
06.2014 - 05.2022
Monitoring & Evaluation Officer
ASSISTANCE TO GIRLS PRIMARY EDUCATION
08.2011 - 06.2013
Monitoring & Evaluation Officer
ASSISTANCE TO GIRLS PRIMARY EDUCATION
08.2011 - 06.2013
Programme Assistant Monitoring & Evaluation
United Nations World Food Programme
09.2010 - 07.2011
University of Sindh
M.COM from Master in Commerce
1 2006
University of Sindh
B.COM from Bachelor in Commerce
1 2003
Govt. Commercial College
DIPLOMA from Diploma in Commerce
1 2001
Mastech Academy of Computer Science
IT SHORT COURSE (MS OFFICE, INTERNET AND TYPING)
1 2004