MATLOOB AHMAD KHAWAJA
Senior Programm Finance Professional
ISLAMABAD,IS
Summary
Highly skilled and internationally certified finance professional with over 18 years of experience in financial consultancy, grants management, donor compliance, risk mitigation, and multi-country financial operations across the non-profit, development, and private sectors. Expertise in financial planning, budgeting, forecasting, procurement, audit, logistics, administration, and human resources supports a strong focus on implementing robust financial systems and enhancing operational efficiency. Proven track record in managing multi-million-dollar grants from esteemed organizations such as EU, USAID, DFID, GIZ, SIDA, CIDA, UNOPS, FCDO, and AUSAID ensures compliance and financial integrity while mitigating risks. Recognized for building strategic partnerships and improving donor relations through effective training of finance teams to uphold strong financial accountability aligned with global best practices.
Overview
21
21
years of professional experience
4
4
Certifications
Work History
Consortium Finance Specialist
VSO International
07.2025 - Current
- Analyzed financial statements against forecasts to prepare high-level variance analysis.
- Prepared comprehensive annual reports highlighting key financial metrics and achievements for stakeholders'' review.
- Identified and addressed control matters, maintained sound processes and compiled data for testing projections.
- Enhanced internal control systems and procedures to mitigate risk and support opportunities.
- Monitored and evaluated financial performance and authored and delivered communications.
- Assisted in successful audits by maintaining detailed documentation and providing timely responses to auditor inquiries.
- Prepared and submitted responses to requests and requirements of auditors, regulators and investors.
- Mentored junior team members in best practices related to financial analysis, modeling techniques, and professional development.
- Developed comprehensive budgets for multiple departments to maintain fiscal responsibility throughout the organization.
- Collaborated with cross-functional teams to develop robust financial models for forecasting and scenario planning purposes.
Grants & Finance Coordinator
AGA KHAN FOUNDATION – PAKISTAN
08.2023 - 06.2025
- Managing budgeting, donor contract management, and financial reporting for projects funded by FCDO, GAC, and UNOPS.
- Developing sub-awardee agreements, grant letters, and consultancy contracts, ensuring alignment with donor compliance guidelines.
- Conducting institutional assessments and financial capacity-building initiatives for implementing partners.
- Overseeing financial risk management, cash flow monitoring, and grant fund allocations, ensuring operational efficiency.
- Strengthened internal controls through regular review, assessment, and implementation of updated policies.
- Ensured timely invoicing and payment processing, contributing to improved cash flow.
- Participated in annual audits preparation, facilitating a smooth process with minimal discrepancies identified by auditors.
Finance Consultant
OXFAM IN LAOS
01.2023 - 02.2023
- Led financial transition planning, successfully migrating financial data from Oxfam Belgium to PASTEL ERP system.
- Conducted full-time financial training for finance teams, ensuring compliance with SAP, Adobe, and financial reconciliation processes.
- Reviewed financial policies, donor reports, and grant compliance frameworks, ensuring smooth integration of financial records.
- Enhanced financial performance by analyzing data, identifying trends, and providing strategic recommendations.
- Trained and coached new employees in company process and procedures.
- Collaborated with cross-functional teams to drive process improvements that enhanced overall organizational efficiency.
Finance Consultant & Coordinator
OXFAM IN CAMBODIA
07.2021 - 08.2022
- Provided strategic financial leadership across the Cambodia, Laos, and Vietnam (CLV) cluster, ensuring compliance with donor regulations and financial governance frameworks.
- Managed and monitored an EUR 8.5M budget, implementing cost-efficient financial planning, forecasting, and expenditure control measures.
- Led multi-country financial reporting, budgeting, and risk assessments, ensuring transparency and adherence to Oxfam’s financial policies.
- Strengthened financial systems and internal controls, reducing financial risks, ensuring audit readiness, and enhancing regulatory compliance.
- Established and enforced contract management processes, MOUs, and funding agreements to align with executing affiliate financial policies.
- Provided financial advisory and business intelligence insights to senior leadership, supporting resource allocation and strategic financial decisions.
- Produced monthly, quarterly and annual analysis, statistics and metrics.
- Managed complex projects from inception through completion, consistently delivering results on time and within budget constraints.
- Assisted in the preparation of annual budgets, ensuring alignment with corporate objectives while maintaining fiscal discipline throughout the organization.
- Maintained accuracy in calculating figures and amounts.
Finance Coordinator
OXFAM IN CAMBODIA
12.2018 - 06.2021
- Oversaw financial planning, grant management, and compliance processes for multi-donor-funded programs, including EU, GIZ, SIDA, and AUSAID.
- Ensured harmonization of financial systems, policies, and reporting processes across the CLV cluster for improved consistency and efficiency.
- Implemented budgetary control mechanisms, ensuring financial accountability, timely reporting, and audit compliance in alignment with donor regulations.
- Led financial risk assessments, fraud prevention strategies, and due diligence for partner organizations to ensure fiscal responsibility.
- Developed cluster-wide financial procedures and frameworks, enabling the streamlining of operations, cost optimization, and financial sustainability.
- Conducted financial capacity-building training for finance teams and implementing partners, improving compliance with Oxfam’s financial governance standards.
- Facilitated cross-functional collaboration by working closely with other departments on financial matters.
- Provided accurate financial reports to inform key stakeholders, enabling informed decision-making processes.
- Mitigated potential risks through ongoing monitoring of both internal and external financial factors.
- Collaborated with team members to coordinate complex projects, successfully meeting deadlines without compromising quality.
Finance Coordinator
OXFAM GB PAKISTAN
04.2017 - 12.2018
- Managed GBP 6M donor-funded projects, ensuring financial compliance and efficient budget utilization.
- Conducted partner financial training sessions and developed grant management policies for implementing partners.
- Enhanced budget management for various projects through detailed tracking and forecasting.
- Avoided late penalties by scheduling payments in advance.
- Oversaw accounts payable and receivable transactions.
- Developed comprehensive budgets for various functions, supporting effective resource allocation decisions.
Financial Administrator
OXFAM NOVIB PAKISTAN
05.2013 - 03.2017
- Managed EUR 5M in budgets, ensuring strict financial governance and compliance with donor regulations.
- Oversaw financial reporting, reconciliation, and risk assessment to improve operational efficiency.
- Processed partner funding allocations and staff disbursements, ensuring financial transparency.
- Maintained an organized filing system for all financial documents, ensuring easy access during audits or other reviews as needed.
- Developed monthly financial statements that provided valuable insights into company performance, leading to informed decision-making by management.
- Improved cash flow management with diligent monitoring of accounts receivable and payable transactions.
Field Finance Officer
CARE INTERNATIONAL PAKISTAN
03.2013 - 05.2013
- Provided financial oversight for USAID-funded emergency response projects, ensuring financial accuracy and accountability.
- Conducted budget planning, expenditure tracking, and donor reporting in compliance with USAID guidelines.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Streamlined financial processes for increased efficiency and accuracy in reporting.
- Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
Finance Officer
CONCERN WORLDWIDE PAKISTAN
06.2011 - 08.2012
- Led financial management for PKR 255M EU-funded humanitarian projects, ensuring accurate reporting.
- Provided technical support in financial risk management, compliance audits, and budget execution.
Finance & Admin Manager
DOABA FOUNDATION PAKISTAN
07.2008 - 05.2011
- Led financial management, budgeting, and reporting for donor-funded projects, ensuring compliance with financial policies and regulatory frameworks.
- Oversaw payroll management, accounts reconciliation, and financial planning, ensuring accurate reporting and compliance with donor guidelines.
- Conducted risk assessments, internal audits, and compliance reviews, ensuring financial transparency and accountability.
- Provided training and mentorship to finance and administration teams, improving financial literacy and operational efficiency.
- Updated reports, managed accounts, and generated reports for company database.
- Supervised staff and delegated tasks to maintain positive, productive administrative operations.
- Ensured smooth daily operations with timely completion of all essential administrative tasks and responsibilities.
- Improved office efficiency by implementing streamlined administrative processes and procedures.
- Maintained accurate record-keeping systems to ensure easy access to critical information for decision-making purposes.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
Assistant Manager Accounts
TECHNICAL EDUCATION & VOCATIONAL TRAINING AUTHORITY (TEVTA)
10.2005 - 06.2008
- Managed financial audits, internal controls, and regulatory compliance within government-funded projects.
- Oversaw payroll, tax reporting, and financial reconciliations, ensuring transparency in financial operations.
- Supervised day-to-day operations to meet performance, quality and service expectations.
- Developed strong working relationships with staff, fostering a positive work environment.
- Promoted teamwork within the workplace by encouraging collaboration among staff members on various project tasks.
Finance & Admin Officer
PUNJAB VOCATIONAL TRAINING COUNCIL (PVTC)
12.2004 - 10.2005
- Managed budgeting, procurement, and donor financial reporting, ensuring compliance with funding policies.
- Supported financial planning and strategic financial governance initiatives.
Education
ACMA, CGMA -
CHARTERED INSTITUTE OF MANAGEMENT ACCOUNTANTS (CIMA)
United KingdomICMAP Finalist - undefined
INSTITUTE OF COST AND MANAGEMENT ACCOUNTANTS OF PAKISTAN
PakistanMBA - Banking & Finance
ALLAMA IQBAL OPEN UNIVERSITY
Islamabad, PakistanMA - Economics
ISLAMIYA UNIVERSITY
Bahawalpur, PakistanB.Com - undefined
BAHAUDDIN ZAKARIYA UNIVERSITY
Multan, PakistanSkills
Financial software proficiency
Donor reporting tools
Proficient in financial statement evaluation
Financial risk evaluation
Project funding analysis
Certification
Master Trainer – Finance & Grants Management (Oxfam Cambodia, Burundi, Laos)
Accomplishments
- Successfully managed multi-million-dollar donor-funded programs across Cambodia, Laos, Vietnam, and Pakistan.
- Developed and implemented financial risk strategies, preventing financial mismanagement and fraud.
- Led financial policy transformations, enhancing accountability, governance, and transparency in multi-country operations.
- Trained 50+ finance professionals across Asia and Africa, improving financial compliance and operational efficiency.
Affiliations
Associate Member – Chartered Institute of Management Accountants (CIMA-UK)
CORE COMPETENCIES
- Financial Planning, Budgeting & Forecasting – Managing multi-million-dollar donor-funded budgets, ensuring efficient fund utilization.
- Grants & Donor Compliance Management – Expertise in donor reporting, financial oversight, grant negotiation, and contract management.
- Multi-Country Financial Leadership – Experience in Cambodia, Laos, Vietnam, Pakistan, and West Africa, overseeing regional financial operations.
- Audit, Risk & Internal Controls – Conducting financial risk assessments, fraud investigations, and ensuring compliance with financial policies.
- Procurement & Logistics Management – Managing contract execution, financial controls, supply chain, and operational logistics.
- ERP & Financial Systems Expertise – Proficient in Microsoft Dynamic, SAP, PeopleSoft, QuickBooks, PASTEL, Adobe, Peachtree, and Sage Accounting Software.
- Capacity Building & Stakeholder Engagement – Training finance teams, NGOs, and government entities to strengthen financial governance.
- Financial Reporting & Data Analytics – Delivering timely and accurate financial reports, supporting strategic decision-making.
Timeline
Consortium Finance Specialist
VSO International
07.2025 - Current
Grants & Finance Coordinator
AGA KHAN FOUNDATION – PAKISTAN
08.2023 - 06.2025
Finance Consultant
OXFAM IN LAOS
01.2023 - 02.2023
Finance Consultant & Coordinator
OXFAM IN CAMBODIA
07.2021 - 08.2022
Finance Coordinator
OXFAM IN CAMBODIA
12.2018 - 06.2021
Finance Coordinator
OXFAM GB PAKISTAN
04.2017 - 12.2018
Financial Administrator
OXFAM NOVIB PAKISTAN
05.2013 - 03.2017
Field Finance Officer
CARE INTERNATIONAL PAKISTAN
03.2013 - 05.2013
Finance Officer
CONCERN WORLDWIDE PAKISTAN
06.2011 - 08.2012
Finance & Admin Manager
DOABA FOUNDATION PAKISTAN
07.2008 - 05.2011
Assistant Manager Accounts
TECHNICAL EDUCATION & VOCATIONAL TRAINING AUTHORITY (TEVTA)
10.2005 - 06.2008
Finance & Admin Officer
PUNJAB VOCATIONAL TRAINING COUNCIL (PVTC)
12.2004 - 10.2005
ICMAP Finalist - undefined
INSTITUTE OF COST AND MANAGEMENT ACCOUNTANTS OF PAKISTAN
MBA - Banking & Finance
ALLAMA IQBAL OPEN UNIVERSITY
MA - Economics
ISLAMIYA UNIVERSITY
B.Com - undefined
BAHAUDDIN ZAKARIYA UNIVERSITY
ACMA, CGMA -
CHARTERED INSTITUTE OF MANAGEMENT ACCOUNTANTS (CIMA)