Document Control Specialist experienced in storing, managing and maintaining company and project documents while ensuring accuracy and quality. Process documents for revision and approval, organize documents from conception to distribution and filing and create systems to be used to train staff on document control processes. Growth mindset and willing to help team move business forward with any task.
Overview
19
19
years of professional experience
Work History
Document Control Specialist /Senior Planning Officer
Citi Housing (Pvt) Ltd
Lahore
05.2017 - 09.2024
Monitored due dates and deadlines and worked to submit all documents on time or early
Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions
Carefully reviewed all documents and reports for completeness and accuracy
Coordinated document exchange between departments, contractors, suppliers, and customers
Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly
Maintained accurate records of all project-related documents, facilitating quick retrieval when needed
Assisted in the preparation of regular document control reports for senior management, providing valuable insights into project progress and areas requiring attention
Assisted in the development of comprehensive Document Control Plans tailored specifically to individual projects or clients'' needs
Developed and edited template contracts with changes in company's service lines or new developments.
Document Controller
Habib Rafiq, DHA
Lahore
09.2018 - 03.2022
Monitored due dates and deadlines and worked to submit all documents on time or early
Coordinated document exchange between departments, contractors, suppliers, and customers
Maintained accurate records of all project-related documents, facilitating quick retrieval when needed
Maintained document archive and file server of approved documents and drawings to provide easy traceability and irretrievability
Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
Document Controller /Coordinator
Habib Rafiq, MW CCPP Bikhi
Sheikhpura, Punjab
09.2015 - 08.2016
And Responsibilities
Entered data, generated reports, and produced tracking documents
Improved team productivity with regular communication and progress updates, fostering a collaborative work environment
Improved office operations by automating client correspondence, record tracking, and data communications
Completed biweekly payroll for 200 employees
Scanned, filed and transmitted various documents and adhered to digital filing procedures
Coordinated document exchange between departments, contractors, suppliers, and customers.
Document Controller
Habib Rafiq, DHA Phase
Lahore
04.2014 - 09.2015
Scanned, filed and transmitted various documents and adhered to digital filing procedures
Carefully reviewed all documents and reports for completeness and accuracy
Coordinated document exchange between departments, contractors, suppliers, and customers.
Document Controller / Auto Cad Operator
Habib Rafiq (Pvt.) Ltd, Bahria Town
Lahore
11.2011 - 04.2014
And Responsibilities
Scanned, filed and transmitted various documents and adhered to digital filing procedures
Carefully reviewed all documents and reports for completeness and accuracy
Coordinated document exchange between departments, contractors, suppliers, and customers.
Document Controller / Auto Cad Operator
Habib Rafiq, DHA
Islamabad
10.2005 - 11.2011
Streamlined communication between architects and engineers by accurately translating design concepts into technical plans
Produced consistently accurate drawings that reduced need for revisions during construction phase, leading to faster completion times on multiple projects
Earned recognition within the company for consistently meeting high standards of accuracy, attention to detail, and overall quality in all projects
Completed multiple large-scale commercial building designs under tight deadlines while adhering to strict quality guidelines
Developed custom CAD tools that streamlined drafting processes, saving both time and resources for the team
Developed CAD drawings from hand sketches, verbal instructions, and site visits.
Education
Bachelor of Arts -
Givt High Schools Chawinda
Skills
Professional Skills
Document Control
Auto Cad
MS Office(Word, Excel, Power point etc,)
MS Project
Document Management
Interests
Hobbies
, Playing Cricket & Football
Travelling
Timeline
Document Controller
Habib Rafiq, DHA
09.2018 - 03.2022
Document Control Specialist /Senior Planning Officer
Document Control Specialist /Senior Planning Officer at Citi Housing (Pvt.) Ltd.Document Control Specialist /Senior Planning Officer at Citi Housing (Pvt.) Ltd.
<ul><li>Production Block Incharge Job Role: Operations, Control and Monitoring</li><li>1. All activities related to production and monitoring the process as per SOPs.</li><li>2. Communicate day to day process deviations and breakdowns of the equipment to concerned persons.</li><li>3. Check and implement the process for cleaning of equipment as per the schedules.</li><li>4. Responsible for housekeeping and implementation of day to day cleaning of process area & clean room.</li><li>5. Preparation, review and approval of monthly Reports and BPRs BCRs, OOS, Deviation, investigations reports, validation protocols reports, validation reports.</li><li>6. Responsible for preparation of daily production planning and ensuring the same.</li><li>7. Production planning, ensuring that the batches are produced as per planning and meeting the dispatch targets.</li><li>8. Ensure proper utilization of equipment and manpower as and when required.</li><li>9. Planning and monitoring during execution of the process validation.</li><li>10. Manpower planning. Monitor the project modification activities.</li><li>11. Responsible to handle production processes.</li><li>12. Implementation of new technology w.r.t. process equipments or facility.</li><li>13. Supporting quality assurance team for DMF submission.</li><li>14. Executing and supervising training, validation, qualification and calibrations protocols.</li><li>15. To perform visual inspection and certification of cleaned equipment after product change over cleaning as per standard operating procedure.</li><li>CGMP:</li><li>1. Following departmental standard operating procedures (SOP) and providing suggestions for SOP simplification and any other improvements.</li><li>2. Making sure all the documents and checklist are verified before and after manufacturing.</li><li>3. Ensuring retention and destruction of records are maintained in a department.</li><li>4. Verifying status labeling of accessories, in-process instruments, containers, area & equipment.</li><li>5. Performing contemporaneous (on time) document entries.</li><li>EHS:</li><li>1. Following Environment, Health and Safety policies and practices.</li><li>2. Making sure personnel health, hygiene and organization practices are followed.</li><li>3. To conduct risk analysis of product, system, equipment, process as per standard procedure.</li><li>Training</li><li>1. Attaining training as per training need and providing training to sub-ordinates through available software of Learning Management System (LMS).</li></ul> at MSN Group<ul><li>Production Block Incharge Job Role: Operations, Control and Monitoring</li><li>1. All activities related to production and monitoring the process as per SOPs.</li><li>2. Communicate day to day process deviations and breakdowns of the equipment to concerned persons.</li><li>3. Check and implement the process for cleaning of equipment as per the schedules.</li><li>4. Responsible for housekeeping and implementation of day to day cleaning of process area & clean room.</li><li>5. Preparation, review and approval of monthly Reports and BPRs BCRs, OOS, Deviation, investigations reports, validation protocols reports, validation reports.</li><li>6. Responsible for preparation of daily production planning and ensuring the same.</li><li>7. Production planning, ensuring that the batches are produced as per planning and meeting the dispatch targets.</li><li>8. Ensure proper utilization of equipment and manpower as and when required.</li><li>9. Planning and monitoring during execution of the process validation.</li><li>10. Manpower planning. Monitor the project modification activities.</li><li>11. Responsible to handle production processes.</li><li>12. Implementation of new technology w.r.t. process equipments or facility.</li><li>13. Supporting quality assurance team for DMF submission.</li><li>14. Executing and supervising training, validation, qualification and calibrations protocols.</li><li>15. To perform visual inspection and certification of cleaned equipment after product change over cleaning as per standard operating procedure.</li><li>CGMP:</li><li>1. Following departmental standard operating procedures (SOP) and providing suggestions for SOP simplification and any other improvements.</li><li>2. Making sure all the documents and checklist are verified before and after manufacturing.</li><li>3. Ensuring retention and destruction of records are maintained in a department.</li><li>4. Verifying status labeling of accessories, in-process instruments, containers, area & equipment.</li><li>5. Performing contemporaneous (on time) document entries.</li><li>EHS:</li><li>1. Following Environment, Health and Safety policies and practices.</li><li>2. Making sure personnel health, hygiene and organization practices are followed.</li><li>3. To conduct risk analysis of product, system, equipment, process as per standard procedure.</li><li>Training</li><li>1. Attaining training as per training need and providing training to sub-ordinates through available software of Learning Management System (LMS).</li></ul> at MSN Group
Document Control, Planning and Project Control Eng. at Pars Faragam Engineering and Construction CompanyDocument Control, Planning and Project Control Eng. at Pars Faragam Engineering and Construction Company