Hijab Saad Bari
Virtual Assistant | Executive Assistant | Junior Project Manager | Customer Support Specialist | SEO Certified
Karachi, Sindh
Summary
Results-driven Executive Assistant and Virtual Assistant with a proven track record in managing complex executive schedules, coordinating cross-functional projects, and implementing robust organizational systems. Emphasizing reliability, innovation, and exceptional organizational skills ensures seamless operations and enhances team collaboration in fast-paced environments. Committed to contributing to organizational success while driving productivity to new heights through strategic support and proactive problem-solving. Recognized for the ability to adapt quickly and thrive under pressure, consistently delivering high-quality results.
Overview
6
6
years of professional experience
4034
4034
years of post-secondary education
12
12
Certificates
2
2
Languages
Work History
Virtual Assistant
Elevated Agents - Lacey Newman
02.2025 - 02.2026
- Use to Manage the CEO's calendar and correspondence.
- Coordinated and booked all travel for the CEO as needed.
- Manage and lead execution for all special events.
- Account manage all client-facing projects, speaking engagements and initiatives led by the CEO.
- Oversees the tactical day-to-day operations
- Manages the CEO's sales pipeline and drafts proposals, SOW's and correspondence.
- Strategizes and leads the execution of the firms' culture calendar inclusive of higher learnings, weekly initiatives, quarterly offsite and team outings.
- Scouts new growth opportunities and generates new leads under the leadership of the CEO and Director of Business Development.
Executive Assistant
Repstack
08.2024 - 01.2025
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Product Specialist
DM Clinical Research
08.2023 - 07.2024
- Assisted with demonstrations for CRM Software to showcase functionality.
- Supported sales representatives during client meetings by providing expert knowledge on specific features or functionalities of the given product line.
- Trained and provided coaching to 6 junior team members.
- Boosted customer retention by providing exceptional product support and addressing user concerns.
Executive Assistant
IBEX Global
02.2023 - 08.2023
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
Assistant Professor
Usman Institute of Technology
10.2019 - 01.2023
- Built strong rapport with students through class discussions and academic advisement.
- Evaluated student performance through comprehensive assessments, identifying areas of improvement and providing targeted feedback for growth.
- Maintained an up-to-date knowledge of subject matter by attending conferences, workshops, and webinars relevant to the field of study.
- Contributed to departmental goals by serving on various committees focused on curriculum development, assessment strategies, and accreditation requirements.
Education
Bachelors of Engineering - Electrical Engineering
Usman Institute of Technology (Hamdard University)
Karachi, Sindh, Pakistan01-2017
Diploma - Entrepreneurship
Institute of Business Administration
Karachi, Sindh, Pakistan02-2016
Skills
Customer relationship management
Effective time management
Task prioritization
File organization
Problem-solving
Meeting scheduling
Calendar management
Microsoft office
Travel planning
Travel arrangements
Project management
Email communication oversight
Certification
Go High Level 3 - The Academy for Highlevel
Timeline
Virtual Assistant
Elevated Agents - Lacey Newman
02.2025 - 02.2026
Executive Assistant
Repstack
08.2024 - 01.2025
Product Specialist
DM Clinical Research
08.2023 - 07.2024
Executive Assistant
IBEX Global
02.2023 - 08.2023
Assistant Professor
Usman Institute of Technology
10.2019 - 01.2023
Bachelors of Engineering - Electrical Engineering
Usman Institute of Technology (Hamdard University)
Diploma - Entrepreneurship
Institute of Business Administration
Languages
English
Urdu