Hasam Inayat

• Manage diplomatic relations and government linkages with MOFA, and diplomatic services
• Oversee day-to-day office administration and operations,

ensuring seamless execution of all tasks

• Deliver comprehensive administrative and logistical support for USIP events, including coordinating employee travel and relocation to various locations
• Oversee the management of international visitors to the USIP Islamabad office, as well as coordinate staff travel arrangements, including transportation, hotel bookings, and required documentation
• Maintain and update the asset management tracker, ensuring that all procurement and disposal of USIP property is conducted and documented in strict compliance with organizational policies and guidelines
• Manage the asset management tracker, ensuring accurate recording of all procurement and disposal activities for USIP property, in full compliance with established policies and guidelines
• Oversee procurement processes and monitor the recording of expenditures and reimbursements, ensuring accuracy and compliance with financial protocols
• Manage contracting documents and review technical and financial proposals to ensure accuracy and compliance with organizational standards
• Review financial budgets of partners and Statements of Work (SOWs), assess budget alignment with current market rates, and lead discussions and negotiations to ensure cost efficiency and compliance
• Conduct introductory meetings to communicate financial guidelines to new vendors and partners prior to contract initiation
• Evaluate and compare supplier/vendor offers, negotiate pricing, and coordinate all necessary arrangements to secure optimal terms
• Oversee the procurement of staff supplies and manage printing requisitions, ensuring the efficient and timely availability of office resources
• Manage and monitor office inventory and stock levels of supplies to ensure adequate availability and smooth operations
• Prepare vouchers for employee payments, including per diems and reimbursements, as well as vendor payments for goods and services, ensuring compliance with financial rules and procedures
• Prepare monthly cash requests for office, including forecasting financial needs, and coordinate with headquarters to secure the necessary funds
• Execute Partner Assessment Audits to evaluate financial compliance and performance in alignment with organizational standards
• Serve as custodian of IBO petty cash, overseeing daily operational expenditures and ensuring accurate management of funds
• Liaise with banks to manage accounting details, including the receipt of funds, bank statements, and resolution of related financial matters
• Manage relationships with external vendors and suppliers, overseeing the procurement of goods and services to ensure timely delivery and compliance with contractual terms
• Monitor and follow up on deadlines, commitments, and actions required to ensure timely payments to vendors
• Ensure efficient and accurate management of financial resources, including assets, reserve funds, and supplies, in compliance with organizational policies
• Evaluate and compare supplier/vendor offers, negotiate pricing terms, and coordinate all logistics for the timely delivery of goods and services
• Conduct evaluations of initial budget proposals submitted by partners and prepare subsequent financial reports to ensure accurate payment processing
• Evaluate initial budget proposals submitted by partners and conduct financial assessments, ensuring accurate and timely reporting for payment processing
• Lead meetings with partners, vendors, and suppliers of goods and services to ensure alignment and address operational and financial concerns
• Lead leave management processes and oversee personnel-related documentation to ensure compliance and smooth administrative operations
• Manage documentation and filing of paperwork, ensuring the organization and maintenance of office records for easy access and compliance
• Liaise with ministries and government offices to facilitate the completion of various tasks and ensure compliance with regulatory requirements
• Ensure strict compliance with USIP policies and procedures, maintaining organizational standards and operational integrity

• Serve as the coordinating officer for the SLR Team, overseeing communication and collaboration to ensure operational efficiency
• Gather and organize the necessary introductory requirements for bid submissions, ensuring all documentation is complete and accurate
• Prepare and manage bidding documents in accordance with client specifications, ensuring accuracy and compliance with requirements
• Manage communication with clients regarding bidding contracts, ensuring clarity and addressing any inquiries or concerns
• Manages and Coordinate daily travel and accommodation arrangements for employees, ensuring seamless logistics and timely execution
• Schedule and coordinate pre-employment and periodic medical appointments for employees at designated hospitals
• Organize travel and visa arrangements, coordinate logistics, and manage the submission of expense claims and other requirements for employees' training abroad
• Liaise with government offices to manage visa documentation and secure security clearances for expatriates
• Serve as the liaison between rigs, the head office, and government offices, ensuring effective communication and coordination across all parties
• Collaborate closely with support staff to coordinate, secure, and manage resources for the successful execution of projects and initiatives

• Serve as the coordinating officer for the Inspection and Monitoring Team, overseeing the coordination of activities and ensuring effective communication
• Act as the liaison between NAB HQ, Regional NAB offices, and other government agencies, ensuring effective communication and coordination
• Conduct annual performance evaluations of NAB HQ and Regional NAB offices as a key member of the Inspection Team, ensuring thorough assessment and compliance
• Gather and analyze data related to internal inspections to support evaluation and decision-making processes
• Conduct mid-year reviews of cases and perform detailed analysis of all Regional NAB offices to assess performance and identify areas for improvement
• Prepare and review the Annual Inspection Proformas required, ensuring compliance with organizational standards and objectives
• Monitor the operations of NAB HQ and Regional NAB offices to ensure transparency and analyze complaints against NAB for effective resolution and accountability
• Develop and implement a Quantified Grading System for the operational evaluation of Regional Offices, enhancing transparency and accountability in performance assessments
• Conducted the annual review of office SOPs in collaboration with the team, ensuring updates and improvements to operational procedures
• Gather information from various departments of each bureau for monitoring purposes and perform detailed analysis to support decision-making
• Compile and generate daily, weekly, and monthly monitoring reports to track progress and ensure alignment with organizational goals
• Draft minutes, prepare reports, and deliver presentations to the Authority, ensuring clear communication of key findings and recommendations
• Contributed to the development and formulation of the NAB Welfare Foundation, supporting its structure and operational framework

• To assist the administrator with all the administrative activities (conduct meeting plans, letters filing etc.)
• Maintaining the official files / record
• Compilations of reports and presentations

• Applying classroom knowledge into the real-world practical situations
• Designing questionnaires and approaching the targeted population
• Analyzing the data in BRM (Business Research Methods)
• Interpretation of the gathered data