Farzana Asim

· All matters related to stationery, Toners and miscellaneous items (Purchase, distribute, taken on stock and issued as per requisitions received) include tender documents.

· All matters related to Head office Building (Rent, Agreement coordination) with OPF administration. Procurement of furniture, equipment and repair maintenance of furniture fixture and building.

· Circulars and response to internal/external correspondence on matters related to administration.

· All matters related to publication of advertisement processing of bills of PID and PPRA. Coordination/pursuing with PID advertisement section for publication of advertisement on time.

· All matters related imprest amount.

· Management of Dispatch Riders, Reception staff Sanitary workers, and assignment of their duties.

· Repair maintenance of Photocopier machine.

· Processing all invoices received from PPIB Financial Consultant against the consultation services provided to AEDB.

Any other duty assigned by Officer Incharge.

· All matters related to stationery, Toners and miscellaneous items (Purchase, distribute, taken on stock and issued as per requisitions received) include tender documents.

· All matters related to Head office Building (Rent, Agreement coordination) with OPF administration. Procurement of furniture, equipment and repair maintenance of furniture fixture and building.

· Circulars and response to internal/external correspondence on matters related to administration.

· All matters related to publication of advertisement processing of bills of PID and PPRA. Coordination/pursuing with PID advertisement section for publication of advertisement on time.

· All matters related imprest amount.

· Management of Dispatch Riders, Reception staff Sanitary workers, and assignment of their duties.

· Repair maintenance of Photocopier machine.

· Processing all invoices received from PPIB Financial Consultant against the consultation services provided to AEDB.

Any other duty assigned by Officer Incharge.

• All matters related to Bank Guarantees

• All matters related to procurement of monthly refreshment items for officers as per their entitlement and processing of bills, and all matters related to official meetings/event.
• Maintain petty cash of refreshment items for officers and day to day meetings.
• All matters related to plants, agreement with nursery and processing payment of monthly bills of nursery engaged by AEDB.
• Put up cases of overtime of Naib Qasids.
• Put up cases of purchase of uniform for CEO drivers and Naib Qasid.
• Coordinate with AEDB camp office Karachi and process their monthly bills as detail received from Karachi office.
• All matters related of Air ticketing processing of bills coordinate with travel agency.
• Maintain petty cash of refreshment items for officers and day to day meetings.
• All matters related to Panel Hospitals, medical bills of employees and panel hospital, employees medical cards etc.
• All matters related to pakistan post, newspapers agency, security company, photocopy bills.
• Maintain the record of Employees application for house building and car loan and put up cases for the approval of the Competent Authority..
• All matters related to Tarlai Store, corrugation, agreement, bills and rent processing.
• All matters related to Head office building, procurement and repair & maintenance of office building, furniture fixture.
• All matters related to publication of advertisement, processing of bills etc.
• All matters of AEDB head office building rent agreement and coordination with OPF management.

During this period I work in PC section, CEO Office, Admin section with following responsibilities:

· prepare tender for stationary, toners and miscellaneous items.

· To prepare tender for hiring services of IATA approved Travel Agency, fill online visa application forms of CEO.

· Processing of Advertising bills and also coordinate with advertising agency to prepare the advertisement.

· prepare of Diplomatic Enclave Entry letters and also initiate the cases of issuance and renewal of passport.

· To prepare noting of all legal matters/cases of AEDB Head office and Karachi offices as directed by DD (Admin/North). Also prepare the minutes of committee meeting of prequalification of legal firms.

· To prepare Verbal Note for Visa and issuance of invitation letters as per the direction of officer In-charge.

· To prepare the noting of hiring of office accommodation of AEDB Head Office. Tarlai store, Plants prepare contract with plants nursery.

· Scrutinize all transport sections files/bills, medical bills.

· To keep proper record of incoming and outgoing mail movements of files and letters.

· To process of noting of all kinds of bills (entertainment expenditure, newspapers, miscellaneous and other expenditures and overtime of AEDB employee for approval of the competent authority and also examine the bills and sign the sanction letters.

· Preparation of sanction letters and purchase orders for toners, stationary and miscellaneous expenditure.

· To process and coordinate with the concern for Protocol Passes and Diplomatic Enclave passes.

· To prepare Annual Procurement Plan.

· To prepare Ministry replies.

Any other duty assigned by Officer Incharge.

• Prepare Lesson and deliver lecture, paper checking etc

• All administrative responsibilities related to school.

Keep record of all employees, maintain discipline, procurement of officer equipment, stationery and day to day item. Arrange and organize the conferences, press conference with CEO.

• Coordinate with Kashmir camp office, all matters related to administrative, arrangement meetings of CEO, IHRO , press conference etc.