Faraz Ali Khan
Assistant Manager Administration
Karachi
Summary
Administrative Executive with 6+ years of experience preparing flawless presentations, assembling facility reports, and maintaining the utmost confidentiality. Possesses a M.B.A. in History and expertise in Microsoft Excel. Looking to leverage my knowledge and experience into a role as Administration Lead.
Overview
7
7
years of professional experience
36
36
years of post-secondary education
4
4
Certifications
Work History
ASSISTANT MANAGER ADMINISTRATION
CHANGAN MASTER MOTORS, PVT LTD
05.2022 - Current
- Building maintenance, Housekeeping, Security, Horticulture & Cafeteria Services.
- Vehicle maintenance, of sales staff, factory & head office staff.
- Vendor dealing, invoicing, generates PR, PO, GRN.
- Event managements
- Guest house Services ensuring guests receive a high-quality experience throughout their stay, including greeting them upon arrival, escorting them to their rooms, and addressing their requests
- Providing personalized services to special guests, such as children, the elderly, disabled people, and VIPs
- Manage Petty Cash, made admin Budget.
- Asset’s handling Taking over from all employees
- Coordinate with all entire staff of Factory, Head office & Warehouse related to admin matters
- Ensure the timely procurement of grocery maintain stock
- Any other task which is given by HOD
EXECUTIVE ADMINISTRATION
HUDSON PHARMA (ISMAIL INDUSTRIES)
05.2021 - 04.2022
- Manage building maintenance, housekeeping, cafeteria services, and security operations.
- Manage Petty Cash, Arrange refreshment/Lunch/Dinner as per requirement
- Travel desk & Hotel accommodation of sales & Marketing staff domestic.
- Manage Fleet of 100 Employee Cars, Including Vehicle Handling Taking, & maintenance, registration.
- Orientations Thumb impression of newly join employee
- Vendor dealing, invoicing, generates PR PO GRN.
- Annual renewal of contract agreements with all vendors
- Event managements
- Coordinate with all entire staff of Factory, Head office & Warehouse related to admin matters
- Ensure the timely procurement of grocery & Supplies maintain inventory
- Authorized to hire / fire contractual staff
- Identified solutions, formulated recommendations, and implemented process improvements.
SENIOR OFFICER ADMINISTRATION
EFROZE CHEMICAL INDUSTRIES PRIVATE LIMITED – PHARMA DIVISION
03.2018 - 04.2021
- Coordinate with all entire staff of Factory, Head office & Warehouse related to admin matters
- Manage the allocation of janitors and ensure the effective cleanliness of Plant and warehouse
- Receives, processes, and handles guest complaints in regard to admin services
- Hires and fires housekeeping staff; trains new housekeepers after hire
- Authorized to hire / fire contractual staff
- Ensure the timely delivery of safety items & PPEs to production staff & follow GMP.
- Health screening of new inductions and direct contact persons with drug biannually or as per DRAP laws
- Represent admin department as ISO coordinator
- Manage Canteen Operation, serving 400 company staff daily.
- Verification of employees from their past carrier through Police records and CPLC
- Resolve the issues of labour with coordination by contractor
- Ensure the timely disbursement of labour wages
- Events management i: e (Town Hall meeting, Picnic, Annual grand lunch / dinner, etc.)
- Make necessary arrangements of security, transportation, entertainment for outside visitors
- Liaise and maintain a good relation with government / semi government / private sectors i: e (Police, Rangers, CPLC, labour departments, K-Electric, SUI Gas, PTCL, etc.)
- Supervise all the security matters of factory & warehouse especially IN & OUT of Staff, Labor & Material
- Manage the smooth flow of company fleet management & contractor transportation services
- Fleet Management Maintenance of company vehicles.
- Ensure the quality and best rates of services provider / vendors. verification of vendors billing
- Manage Petty cash and Invoicing, PR, PO of vendors payments
- Project management i: e (Renovation, relocation expansion of departments, relocation of sewerage lines, renovation of soft pits, renovation of septic tank, beautification of factory, paint activities under the scope of GMP)
- Ensure the smooth working of CCTV system
- Creating annual budgets
- Dealing in all matters of incineration of medicine and medical waste & Monitor solid waste management procedures according to QA policies
- Scrap management and disposal as per SEPA compliance.
- Dealing in laundry and dry-cleaning services of all staff and Workers
- Any other assignment given by seniors
Education
MBA - Human Resource Management
KASBIT UNIVERSITY
Karachi, Sindh, Pakistan 04.2001 - 09.2021
Bachelor in Commerce - Commerce
KARACHI UNIVERSITY
Karachi, Sindh, Pakistan 04.2001 - 08.2016
Skills
- Microsoft Office
- Communication
- Ability to maintain confidentiality
- Problem Solving
- writing and reporting
- Team leadership
- ERP, SAP, ORACLE
Certification
CIT (Korean Computer Academy)
Timeline
ASSISTANT MANAGER ADMINISTRATION
CHANGAN MASTER MOTORS, PVT LTD
05.2022 - Current
EXECUTIVE ADMINISTRATION
HUDSON PHARMA (ISMAIL INDUSTRIES)
05.2021 - 04.2022
SENIOR OFFICER ADMINISTRATION
EFROZE CHEMICAL INDUSTRIES PRIVATE LIMITED – PHARMA DIVISION
03.2018 - 04.2021
MBA - Human Resource Management
KASBIT UNIVERSITY
04.2001 - 09.2021
Bachelor in Commerce - Commerce
KARACHI UNIVERSITY
04.2001 - 08.2016
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