SAP - 4 HANA
Faiq Ahmad
Administrative & Operation Manager
Islamabad
Work Preference
Summary
- Led the successful establishment of a Green-field Cement Plant (July 2021 - April 2023), ensuring timely execution and operational readiness.
- Optimized procurement and logistics, efficiently setting up offices and hostels while managing urgent purchases under tight deadlines.
- Secured all necessary NOCs, licenses, and certifications from government authorities, ensuring compliance and smooth project execution.
- Implemented high standards of housekeeping and hygiene across plant buildings, hostels, and the canteen, fostering a safe and healthy work environment.
- Directed end-to-end facilities management, including employee accommodations, canteen services, and transport operations, enhancing employee experience.
- Revamped transport fleet operations, improving efficiency, cost control, and service reliability.
- Led sustainable agricultural land management and landscaping projects, enhancing the plant’s environmental footprint.
- Developed and executed emergency response protocols, ensuring swift action and risk mitigation in crisis situations.
- Championed fair employment practices, grievance handling, and employee welfare programs, fostering a positive work culture.
- Designed and led impactful CSR initiatives, strengthening community relations and driving employee engagement.
- Executed large-scale employee health checkups and welfare programs, promoting well-being and productivity.
- Authored comprehensive SOPs and Work Instructions, streamlining administrative processes and boosting efficiency.
- Built strong relationships with government bodies and the local community, securing approvals and ensuring seamless operations.
- Organized corporate sports and recreational activities, fostering teamwork and employee morale.
- Developed and managed departmental budgets in collaboration with finance, ensuring fiscal discipline and cost efficiency.
- Controlled operational expenses, aligning spending with budgets and business objectives.
- Ensured accurate and timely financial reporting, including accruals and compliance documentation.
- Streamlined accounts payable processes for service contracts and suppliers, improving efficiency and payment accuracy.
- Led timely invoicing and payments for labor and service contractors, preventing delays and disputes.
- Optimized payroll processing for daily wagers, ensuring accuracy and compliance with labor laws.
- Resolved vendor and contractor payment issues by collaborating effectively with the finance team.
- Strengthened internal controls to prevent fraud and financial discrepancies, safeguarding company assets.
- Conducted periodic internal audits for service contractors, ensuring financial integrity and compliance.
- Negotiated and managed high-value service and facilities management contracts, securing cost-effective deals.
- Identified and implemented cost-saving initiatives, achieving ₹9 million in savings on service contracts (2022-23).
- Drafted high-level meeting minutes (BOD, AGM) and prepared strategic working papers and agendas.
- Led corporate communication, handling executive correspondence, call management, and office administration.
- Trained and mentored office personnel, fostering a high-performance administrative team.
- Managed travel and logistics, coordinating with hotels and airlines for executive accommodations and business trips.
- Strengthened institutional and government relations through proactive stakeholder engagement.
- Optimized CEO’s calendar, scheduling key appointments and providing strategic meeting briefings for decision-making.
Overview
28
28
years of professional experience
4
4
Certificates
Work History
Head of Admin & IR
Bestway Cement Ltd Farooqia
03.2011 - Current
• Spearheaded administrative operations for a $138M Greenfield cement plant, completed within 22 months—overseeing end-to-end administrative arrangements, site services, and contract management.
• Coordinated with over 15 regulatory agencies to secure permits, licenses, and NOCs; ensured full legal compliance and timely approvals.
• Led vendor management for transport, hygiene, accommodation, food services, and procurement of office/residential infrastructure.
• Managed community and stakeholder engagement, including successful negotiation for Right-of-Way (ROW) clearance on a 132kV transmission line.
• Supervised janitorial, pest control, water sanitation, and landscaping activities per HSE, ISO, and environmental guidelines.
• Led acquisition and leasing of strategic land parcels for cement plant operations, including limestone hills and clay-rich areas, aligned with long-term production and resource requirements.
• Conducted thorough verification of land ownership and legal documentation in coordination with Revenue authorities, ensuring all purchases and lease agreements met regulatory and corporate compliance standards.
• Personally carried out physical site inspections and coordinated reserve estimation surveys to evaluate clay and limestone potential before any land transaction.
• Negotiated and executed land lease agreements to secure temporary access to mineral-rich areas, optimizing costs and enabling flexible sourcing.
• Managed full vendor cycle for excavation, transportation, and raw material supply, maintaining consistent flow to plant quarries and avoiding production delays.
• Worked collaboratively with Mining, survey, and legal teams to assess land value, minimize acquisition risks, and support sustainable operations.
• Oversaw worker and executive dining services, enforcing food safety standards, hygiene, and regular medical screening of food handlers.
• Managed fleet operations (company-owned and contracted); monitored fuel usage, driver logs, safety checks, and annual renewals.
• Finalized transport vendor contracts, processed monthly invoices verification, and maintained compliance with safety protocols.
• Directed CSR initiatives including healthcare dispensary operations, Zakat / Charity distribution, school support, and budget planning.
• Built strong local relationships with community leaders, ensuring goodwill and alignment with social impact goals.
• Prepared CAPEX/OPEX budgets and monthly accrual reports; managed service contracts and financial entries using SAP.
• Orchestrated internal and public-facing events including seminars, inaugurations, and VIP visits, handling budgeting, logistics, and risk assessments.
Executive Coordinator / Board Liaison
Livestock & Dairy Development Board,
Islamabad, Islamabad
06.2007 - 03.2011
• Delivered high-level executive support to the CEO and Chairman, including calendar management, travel logistics, and stakeholder coordination.
• Drafted correspondence, managed communications with embassies, government agencies, and universities, and maintained high levels of confidentiality.
• Facilitated Board of Directors and Annual General Meetings (AGMs), preparing working papers, taking minutes, and following up on action items.
• Coordinated international and domestic official visits, ensuring seamless hospitality, event execution, and protocol management.
• Acted as Secretary for key government committees and a subsidiary media initiative; managed governance, reporting, and compliance
• Coordinated with ASLP (DFAT & ACIAR-funded) and ADB on agricultural development projects.
• Liaised with international donors, Economic Affairs Division, and Planning Commission of Pakistan for funding and compliance.
Stenographer / Judicial & Legal Admin Assistant
Court of District & Sessions Judge
Mardan, Khyber Pakhtunkhwah
08.2003 - 06.2007
• Provided full-spectrum administrative support to judicial officers including dictation, transcription, document drafting, and legal correspondence.
• Maintained schedules, coordinated meetings with law enforcement and civil departments, and organized official visits.
• Prepared legal documentation such as judgments, evidence logs, and official notices with high attention to confidentiality and legal standards.
Administrative & Finance Assistant
District Education Office
Buner, Mardan, Khyber Pakhtunkhwah
02.1998 - 07.2003
• Handled financial reconciliation, payroll processing, and payment of T.A/D.A. claims; maintained financial records and audit documentation.
• Managed attendance and leave records, personnel files, and departmental communications.
• Conducted internal audits for school branches and coordinated with banks, AGPR, and provincial authorities for financial compliance.
• Supported cross-departmental operations through accurate documentation, budgeting, and stakeholder liaison.
Education
LLB - Laws
Mardan Law College
Mardan, Khyber Pakhtunkhwa, Pakistan 04.2001 -
Master of Science - Economics
University of Peshawar
Peshawar, Khyber Pakhtunkhwa, Pakistan 04.2001 -
Skills
Operations management
undefinedCertification
PMP (Project Management Professional) - PMI USA
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Accomplishments
· Spearheaded administrative operations for a $138M Greenfield cement plant, completed within 22 months—overseeing end-to-end administrative arrangements, site services, and contract management.
· Coordinated with over 15 regulatory agencies to secure permits, licenses, and NOCs; ensured full legal compliance and timely approvals.
Software
Advance MS Excel
Languages
English
Upper intermediate (B2)
Urdu
Bilingual or Proficient (C2)
Punjabi
Advanced (C1)
Interests
Strategic Leadership Organizational Development ESG & Sustainability Initiatives Project Management Communities Public Policy & Administration
Affiliations
- PMI Member since August 2025
Quote
Leadership is not about authority — it’s about accountability and empathy
Self
Courses
· Master Problem Solving and Critical Thinking - LearnKartS, Coursera (Oct 2025)
. Conflict Management Strategies - LearnKartS, Coursera (Oct 2025)
. Stress Management Techniques - LearnKartS, Coursera (Oct 2025)
. Agile & Scrum Project Management – 365 Careers, Udemy (Aug 2025)
· Introduction to Events Management – Coursera (Aug 2025)
· Emotional Intelligence in the Workplace – LearnKartS, Coursera (Aug 2025)
· Time Management Skills – LearnKartS, Coursera (Aug 2025)
· Workplace Ethics and Professionalism – LearnKartS, Coursera (Aug 2025)
· Foundations of Project Management – Google, Coursera (July - Aug 2025)
· Operations Management, Business Process & System – Rowtons Training, Udemy (July 2025)
· Facility Management Course – Management Study Guide, Udemy (June 2025)
· High Performance Collaboration; Leadership, Teamwork and Neg. – Southwestern University, USA (July 24)
· Short Hand and Typing Course – Frontier College Mardan (Nov 1995)
Additional Information
· Enterprise AI for Senior Management – Atomcamp (October 2025)
· Labor Laws - Inquiry Procedures – Qadar Law Associates, Islamabad (July 2025)
· Mastering Admin & Secretarial Skills – NPO, Islamabad, Pakistan (2015)
· Advance MS Excel – ICMA Islamabad, Pakistan (2013)
· ISO 9001:2008 Series Internal Auditor – AFAQ, EAQA, Pakistan (2013)
· Executive Secretaries & PA Workshop – OCTARA, Lahore, Pakistan (2013)
Trainings
· Enterprise AI for Senior Management – Atomcamp (October 2025)
· Labor Laws - Inquiry Procedures – Qadar Law Associates, Islamabad (July 2025)
· Mastering Admin & Secretarial Skills – NPO, Islamabad, Pakistan (2015)
· Advance MS Excel – ICMA Islamabad, Pakistan (2013)
· ISO 9001:2008 Series Internal Auditor – AFAQ, EAQA, Pakistan (2013)
· Executive Secretaries & PA Workshop – OCTARA, Lahore, Pakistan (2013)
Awards & Appreciations
· Appreciation Letter for Best Team Lead – Bestway Cement Ltd.
· Quarterly Spotlight Award with Cash Prize – Bestway Cement Ltd.
· Appreciation and Cash Prize in Event Management – Govt. of Pakistan
· Appreciation for best Video making of Plant sites – Bestway Cement Ltd.
· Appreciation for winning BSL Cricket League 2 Times, as Captain – Bestway Cement Ltd.
· Appreciation for conducting Visit of Provincial COVID-19 SOP Compliance Team - Bestway
· Appreciation on COVID-19 SOP Compliance for 100 days – Deputy Commissioner Haripur.
. Appreciation Certificate for completion of Prime Minister’s plantation Drive – Bestway
Timeline
Lean Six Sigma Green Belt
08-2025
PMP (Project Management Professional) - PMI USA
07-2025
ESG Professional Certification
07-2025
Operation Management (Business Process & System)
07-2025
Head of Admin & IR
Bestway Cement Ltd Farooqia
03.2011 - Current
Executive Coordinator / Board Liaison
Livestock & Dairy Development Board,
06.2007 - 03.2011
Stenographer / Judicial & Legal Admin Assistant
Court of District & Sessions Judge
08.2003 - 06.2007
LLB - Laws
Mardan Law College
04.2001 -
Master of Science - Economics
University of Peshawar
04.2001 -
Administrative & Finance Assistant
District Education Office
02.1998 - 07.2003