Hi, I’m
Faiq Ahmad
Administrative Manager
Rawalpindi
Summary
Proactive manager with demonstrated leadership abilities, strategic planning expertise and problem-solving acumen. Assists senior managers with accomplishing demanding targets by encouraging staff and coordinating resources. Methodical and well-organized in optimizing coverage to meet operational demands.
Overview
21
years of professional experience
6
years of post-secondary education
1
Language
Work History
Bestway Cement Limited
Deputy Manager of Administration
03.2011 - Current
Job overview
- Enhanced employee performance by providing regular feedback, coaching, and training opportunities
- Spearheaded critical projects from inception to completion, consistently meeting deadlines and exceeding expectations
- Recently completely green-field Cement Plant project from June 2021 to March 2023.
- Fostered culture of continuous improvement by encouraging employees to share ideas on how to enhance their roles or overall business operations
- Improved team efficiency by streamlining processes and implementing innovative management strategies
- Mentored junior staff members on best practices for project management and team collaboration skills, fostering supportive work environment
- Managed budgets for various projects, services, ensuring optimal resource allocation and cost control.
- in year ended June 2023, saved 15% of budgeted cost for different services by smart utilization.
- Evaluated employee performance regularly using well-defined criteria, recognizing top performers and addressing underperformance proactively
- Reduced operational costs up to 10% through effective negotiation with suppliers, vendors and service providers
- Evaluated suppliers to maintain cost controls and improve operations
- Contract Management, drafting of agreements, its proof reading and finalization before submission to Management for approval
- Developed strong relationships with all stakeholders to facilitate smooth communication and project completion
- Oversaw daily operations of department, ensuring maximum compliance and adherence to company policies
- Created and maintained strong team culture that promoted high levels of collaboration, employee satisfaction, and overall performance
- Implemented risk management protocols that ensured potential threats were properly identified assessed and mitigated reducing negative impact on organizational operations
- Collaborated with cross-functional teams to drive business growth and achieve corporate objectives
- Maintained, documented and presented progress reports to leaders
- Supervised and motivated more than100 staff employees
- Enhanced supervisory and leadership abilities by working closely with supervisor
- Functioned as point of contact for project administrators and managers focused on timely and successful completion of full lifecycles of assigned projects
- Assumed senior management workloads in absence of Head of Administration to maintain operations continuity
- Created reports, analyzed and interpreted data
- Prepared annual OPEX as well as CAPEX budgets
- Provided strategic allocation of resources to various departments and managers in alignment with needs
- Supervised day-to-day operations to meet performance, quality and service expectations
- Defined clear SMART targets and objectives and communicated to other team members
- Controlled resources and assets for department activities to comply with industry standards and government regulations
- Established best practices for record-keeping procedures, which led to greater data accuracy and integrity within organization
Livestock & Dairy Development Board
Executive Secretary
06.2007 - 03.2011
Job overview
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials
- Supported project completion through diligent tracking of milestones, deadlines, resources allocation making sure that all projects were executed successfully
- Strengthened relationships with clients through attentive service and prompt issue resolution
- Collaborated with various departments to develop cohesive strategies for achieving organizational goals
- Enhanced executive productivity by efficiently managing schedules and appointments
- Served as liaison between executives, staff members, clients, and stakeholders to maintain effective communication channels
- Improved internal communication by creating informative reports, presentations, and memos for executives and team members
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations
- Enhanced overall office efficiency with proactive problem-solving skills applied to daily challenges or unexpected situations
- Optimized time management for executives through skilled coordination of tasks and priorities
- Streamlined office operations for optimal efficiency by implementing effective filing systems and organizational tools
- Managed expense reporting to ensure accuracy and adherence to budgetary guidelines
- Maintained strict confidentiality in all aspects of personal, financial, and corporate information
- Orchestrated successful conferences and associated travel for speakers and attendees
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity
- Answered high volume of phone calls and email inquiries
- Handled scheduling for executive's calendar and prepared meeting agenda and materials
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
- Documented and distributed meeting notes to identify, analyze, and improve workflows
- Collated and distributed agendas and minutes for all executive meetings
- Assisted in preparation of financial reports, budgeting and forecasting for executive office
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors and executives
- Collaborated with legal, accounting and other professional teams to review and maintain compliance with regulations
Court of District & Sessions Judge Mardan
Stenographer
08.2003 - 06.2007
Job overview
- Assisted in training of new stenographers, fostering supportive and professional work environment
- Managed multiple projects simultaneously, successfully meeting strict deadlines without compromising quality or accuracy
- Enhanced court efficiency by providing accurate and timely transcripts of legal proceedings
- Developed customized templates for different types of legal proceedings, streamlining document preparation process for increased efficiency
- Streamlined workflow for attorneys with well-organized and easily searchable digital transcripts
- Contributed to courtroom productivity by maintaining high level of typing speed and accuracy under pressure
- Ensured clear communication between parties by transcribing spoken words into written form during trials, hearings, and depositions
- Increased accuracy in legal documents by meticulously proofreading transcripts before submission
- Collaborated with judges, attorneys, and other court personnel to resolve transcript-related issues promptly
- Maintained highest standards of confidentiality while handling sensitive information in high-profile cases
- Called upon witnesses to testify under oath at court hearings
- Conducted transcription, court reporting, closed captioning, and Communications Access Realtime Reporting (CART)
- Conducted transcription for legal proceedings, public service events and corporate meetings
- Produced written transcripts of verbal communications
- Reviewed transcriptions for accuracy in grammar, punctuation, and spelling
Education
University of PeshawarPeshawar, KP
Bachelor of Law
02.2016 - 03.2019
University of Peshawar Peshawar, KP
Master of Science from Economics
07.2008 - 03.2011
Skills
Decision-making capabilities
Problem solving / Conflict Management
Budgeting & Planning
Advance MS Office
SAP operation
ISO Matters
Purchasing and planning
Process and procedure development
Cost analysis and savings
Task Delegation
Decision-making capabilities
Contract Management
Data Management
Timeline
University of Peshawar
Bachelor of Law
02.2016 - 03.2019
Deputy Manager of Administration
Bestway Cement Limited
03.2011 - Current
University of Peshawar
Master of Science from Economics
07.2008 - 03.2011
Executive Secretary
Livestock & Dairy Development Board
06.2007 - 03.2011
Stenographer
Court of District & Sessions Judge Mardan
08.2003 - 06.2007
Awards
- Appreciation Certificate and Cash Prize in Event Management M/o L&D, Govt. of Pakistan
- Appreciation Certificate for best Video making of Plant sites Bestway Cement Ltd.
- Appreciation Certificate for winning BSL Cricket League 2 Times Bestway Cement Ltd.
- Appreciation and Prize for conducting effective Visit of Provincial Bestway Cement Ltd. COVID-19 SOP Inspection Team
- Appreciation certificate COVID-19 SOP Compliance for 100 days Deputy Commissioner Haripur
- Appreciation Certificate for completion of PM plantation drive Bestway Cement Ltd.
Training
- Professional English Language Training NUML, Islamabad
- Executive Secretaries & PA Workshop OCTARA Pvt. Ltd at PC Lahore
- ISO 9001:2008 Series Internal Auditor AFAQ - EAQA Pakistan
- Planning for HR & Retaining Top Employees NPO , Islamabad
- Advance MS Excel - The Possibilities ICMA, Islamabad
- Mastering Admin & Secretarial Skills NPO, Islamabad
Personal Information
- Domicile: District Mardan KPK
- Father's Name: Shamsul Nazir
- Dependents: 1 x Wife, 5 Children
- Date of Birth: 12/09/1977