AMBER JABEEN
Karachi
Summary
Results-driven Administrative & Operations Executive with over 5 years in operations management, project coordination, and technical administration. Streamlined workflows, managed cloud infrastructure, and implemented security and ERP solutions. Expertise in cross-functional leadership, compliance, and web asset lifecycle management. Certified in Lean Green Belt and UI/UX, currently pursuing PMP certification to enhance process improvement and technology integration.
Overview
1
1
Certification
11
11
years of professional experience
Work History
A I video creation
Freelancer
08.2026 - Current
- Develop engaging videos leveraging AI tools and platforms, incorporating AI-generated content, video editing, animations, and voiceovers to enhance viewer engagement.
- Worked with team to develop strategies for meeting objectives.
- Addressed customer complaints by listening and providing solutions.
- Ensured cleanliness and safety in the workplace to prevent accidents.
Administrative & Operations Executive / Operations Assistant
Logic Finder
10.2024 - Current
- ERP & Infrastructure Administration: Leading the deployment and workflow mapping of Odoo ERP; proactively troubleshooting cloud services and email server operations to ensure maximum uptime.
- Process Automation & Tool Management: Optimised SaaS tools including ClickUp, HubSpot, and PayPeople to streamline workflows and enhance team productivity.
- Team Leadership & Support: Acted as central point of contact for cross-functional teams; monitored project timelines, resolved operational bottlenecks, and ensured compliance with protocols.
- Enterprise Security & Compliance: Spearheading the organization-wide implementation of Bitwarden for credential management and enforcing strict Multi-Factor Authentication (MFA) protocols to safeguard digital assets.
- Secure Communications: Successfully deployed and configured the Signal App across the entire company network to guarantee end-to-end encrypted corporate communications.
- Domain & Digital Asset Management: Managed end-to-end lifecycle of corporate domains and hosting, ensuring timely registration, secure renewals, and effective technical troubleshooting.
Graphic Designer
US Client
08.2021 - 12.2025
- Designed high-end corporate branding assets, cohesive visual identities, logos, and print marketing collateral (brochures, flyers, banners) using Adobe Creative Suite to enhance brand recognition and engagement.
- Aligned with global design trends and UI/UX best practices to create competitive visual solutions that meet client needs.
- (Remote)
Project Coordinator
Logic Finder
02.2023 - 10.2024
- Maintained master project schedules, managed strict delivery deadlines, and dynamically adjusted workflows.
- Collaborated with cross-functional technical teams to gather user requirements and develop project plans that align with stakeholder needs.
- Created a comprehensive knowledge base to streamline information flow for GUI and Machine Learning teams, improving collaboration and project efficiency.
- Utilized Figma to design intuitive user interfaces and enhance digital product experiences.
- Established document control frameworks to ensure secure access to sensitive corporate data, enhancing compliance and data integrity.
Administration Assistant
Bela Corp
12.2022 - 08.2023
- Managed monthly expenses, payroll, and corporate reporting to ensure financial accuracy using QuickBooks and Advanced MS Excel.
- Created interactive PowerBI dashboards to visualize key operational and financial metrics for leadership.
- Maintained and troubleshot corporate websites on WordPress and Shopify to ensure optimal functionality and user experience.
- Handled social media management, content creation, and poster design to enhance audience engagement and brand visibility.
Principal
Baithak School
08.2021 - 08.2022
- Led school operations, managing academic budgets and tracking institutional expenses while enforcing student policies to ensure a stable learning environment.
- Modeled leadership strategies to build strong relationships between teaching staff, students, and parents.
- Instructed teachers on classroom management, behaviour and instructional strategies.
- Developed connections with pupils and parents to address issues and improve academic outcomes.
- Streamlined school administration processes to enhance operational efficiency., timetables, registration and introductions.
School Administration Executive
The Queens English School
01.2016 - 01.2019
- Coordinated daily administrative operations, admissions processes, and event logistics to ensure smooth school functioning.
- Ensured organisation adhered to all relevant regulations and internal requirements.
- Delivered high level of service to customers in effort to build upon future relationships.
- Formed and sustained strategic relationships with clients.
Education
MSc - Mathematics
University of Karachi
Karachi01-2015
Skills
- Video Editing
- Data Visualisation
- Process automation
- Process automation tools
- ERP management
- IT security infrastructure
- Security governance
- Domain administration
- Project coordination
- Project coordination skills
- Operational management
- Supplier management
- Excel management
- Team leadership
- Analytical thinking
- Stress management
- ERP administration
- Security compliance
- Workflow mapping
- Domain management
- Digital asset management
- Problem-solving
- Calm under pressure
- Strategic planning
- Project planning and coordination
- MS Office Suite
- Project Management
Certification
- PMP Training – IMC Certification (In Progress)
- Lean Green Belt – IMC Certification (In Progress)
- UI/UX Designer – Sir Syed University (2022)
- SEO Strategies & Quality Management – Great Learning (2022)
Accomplishments
- Efficiency Boost: Increased cross-functional team efficiency by 15% through structural process mapping and tool automation.
- System Accuracy: Improved payroll and attendance accuracy by 20% via strategic HR tech software implementation.
- Engagement Growth: Boosted target digital audience engagement by 30% through optimized rich-media marketing campaigns.
- Security Hardening: Successfully minimized credential vulnerabilities by migrating company access to a central, MFA-backed secure vault environment.
Websites, Portfolios, Profiles
https://www.linkedin.com/in/amber-jabeen-567a2722a/
Internships
- Project Coordinator - Intern | Logic Finder | Feb 2023 – Apr 2023
- Maintained accurate project documentation and designed rigorous access control lists for sensitive data.
- Software Developer - Intern | Canada Corp | Sep 2023 – Nov 2023
- Assisted in frontend and backend web development using Ruby on Rails, HTML, CSS, JavaScript, and MySQL.
- Social Media Officer - Intern | Bela Corp | Sep 2022 – Nov 2022
- Curated engaging digital marketing content and monitored analytics to scale brand reach.
Timeline
A I video creation
Freelancer
08.2026 - Current
Administrative & Operations Executive / Operations Assistant
Logic Finder
10.2024 - Current
Project Coordinator
Logic Finder
02.2023 - 10.2024
Administration Assistant
Bela Corp
12.2022 - 08.2023
Graphic Designer
US Client
08.2021 - 12.2025
Principal
Baithak School
08.2021 - 08.2022
School Administration Executive
The Queens English School
01.2016 - 01.2019
MSc - Mathematics
University of Karachi