Aijaz Ali Phul
Karachi
Overview
17
17
years of professional experience
1
1
Certification
Work History
Assistant Manager – Govt. Coordination
SINDH INTEGRATED EMERGENCY & HEALTH SERVICES (SIEHS)
Karachi
12.2022 - Current
- Liaise with key government stakeholders to ensure timely release of quarterly operational budgets
- Prepare accurate funding requests and maintain positive relationships
- Develop strategic partnerships with the Health Secretariat, Finance Secretariat and Auditor General's office for smooth release of allocated funds
- Collaborate with district administration bodies like DC office, DHO and pertinent provincial authorities on policy updates and compliance requirements
- Advise senior leadership on government policies and coordinate strategic adjustments to achieve organizational goals
- Maintain cooperative relationships with all levels of government through proactive communications and responsiveness to needs
- Handle vehicle registration and customs clearance compliance through effective liaison with Excise and Customs departments for seamless field operations.
Admin Officer
WILLOWS INTERNATIONAL
Karachi
11.2021 - 11.2022
- Assisted the Country Director and departmental heads on administrative, HR and strategic sourcing initiatives, maintaining compliance with organizational norms
- Managed end-to-end procurement processes, evaluating and onboarding qualified vendors based on criteria like cost, quality and lead time
- Conducted site visits to source optimized products and services
- Established compliance processes for data collection and record-keeping across finance, operations and HR functions at project locations
- Streamlined timesheet management and staff records
- Maintained comprehensive documentation for auditing and ensured adherence to audit procedures and recommendations
- Administered office operations through management of expenses, budgets, event planning and training logistics
- Prepared comprehensive reports for leadership
- Coordinated all travel related to projects, including budgeting, booking arrangements and expense reporting
- Centralized facility management, overseeing repairs and security protocols
- Maintained vehicle fleet and ensured log compliance through digital tracking systems.
District Manager
Integrated Health Services (IHS)
Umerkot, Hyderabad & Jamshoro
03.2020 - 10.2021
- Oversaw operations of 7 healthcare facilities in coordination with district health department
- Built strategic partnerships with administration and welfare departments
- Established performance review systems and customized training programs for over 200 multidisciplinary staff
- Streamlined efficient administration and boosted service delivery through technology and digitization
- Centrally procured, managed and upgraded medical infrastructure and resources
- Managed recruitment, compensation, benefits and employee welfare programs within budgets
- Ensured statutory and regulatory compliance on EOBI, labor laws, and professional standards
- Authored periodic management reports with analytics on KPIs, achievements and gaps
- Monitored facility assets, maintenance budgets and medical inventory levels
- Liaised with vendors, optimized SLAs and coordinated timely replenishments
- Automated HR processes for tasks like scheduling, leave and payroll
- Processed vendor payments, travel reimbursements and managed accounts digitally
- Handled employee grievances and exits adhering to policies
- Coordinated administrative logistics for events, meetings and capacity building programs.
Assistant Manager - Clinic Operations
SINA Health, Education & Welfare Trust
Karachi
08.2019 - 02.2020
- Delivered strategic clinical oversight through regular site visits to monitor quality, standards, performance and infrastructure needs
- Streamlined inventory management through data-driven optimizations, reducing costs while preventing overstock and waste
- Ensured service excellence across facilities through continuous audits and reinforcement of standardized processes and protocols
- Enhanced operations through monthly leadership discussions with supervisors, facilitated by performance analytics, feedback and strategic guidance on emerging priorities.
Regional Manager (Monitoring & Evaluation)
PPHI Sindh
Karachi
02.2008 - 02.2019
- Developed and implemented a robust monitoring system to optimize efficient data collection, aggregation and reporting
- Managed day-to-day operations of district health facilities, coordinating with relevant stakeholders
- Built strategic relationships with district administration bodies through regular engagement and collaboration
- Resolved administrative issues in a cooperative manner aligning stakeholders on mutually agreeable solutions
- Ensured exemplary work punctuality and attendance through personal commitment and team leadership
- Empowered district-level M&E capabilities with training, digitization and regular performance reviews
- Administered the M&E database, generating actionable insights from comprehensive data analysis
- Standardized evaluation processes, metrics and tools promoting consistency across programs
- Demonstrated responsible fiscal oversight within allocated budgets through prudent planning and accountability.
Project/Operation Manager
Marie Stopes Society Karachi (EU MCHC Project Rohri)
Sindh
06.2007 - 02.2008
- Successfully initiated and managed a new MCH program by overseeing all phases from planning to implementation
- Located suitable premises in a desirable location, oversaw cost-effective repairs through local vendors and procured required furniture and equipment with head office support
- Led and managed day-to-day operations of the health facility, including developing strategic partnerships with community organizations to extend MCH services to underserved communities
- Promoted preventive care and family planning through various awareness programs and community engagements
- Monitored program performance and activities, ensuring continual improvements in health outcomes and quality patient care delivery
- Maintained positive working relationships with medical suppliers and doctors through regular coordination and collaboration
- Ensured transparent and efficient use of resources, and resolved staff issues in a cooperative manner
- Assessed facility needs and ensured adequate supply of equipment, medicines and other resources
- Developed budgets, financial plans which were approved by the Board, and ensured periodic performance reporting and accountability.
Education
MBA -
Shah Abdul Latif University
Khairpur01-2007
High School Diploma -
Sindh Board of Technical Education
Karachi01-1997
Skills
- Highly organized with strong time management, prioritization and multi-tasking skills
- Experience preparing budgets, tracking expenses and ensuring financial compliance
- Excellent skills in managing diverse teams, workflow, projects and daily operations
- Proficient in recruitment, employee development, performance management and HR compliance
- Procurement, Negotiation, and vendor management skills
- Adaptable to new responsibilities
Certification
- Middle Manager
- Supervision Skills – Managing Employee Performance
- Creative Quick Books
Professional Overview
Highly experienced Administration, HR, Government Coordination and M&E professional with over 15 years of proven success managing diverse operations and teams for leading healthcare organizations. Expertise includes developing effective systems, building strategic relationships, and optimizing resource utilization. Dedicated to service excellence, areas of expertise include administration, project management, government liaison, monitoring and evaluation, procurement, and HR management. Has expertise establishing new programs, expanding service coverage and enhancing efficiencies through innovative initiatives. Recognized as a results-driven leader with a solid track record of valuable contributions to esteemed institutions such as Marie Stopes Society, PPHI Sindh, SINA Health, Integrated Health Services, Willows International and Sindh Integrated Emergency and Health Services.
Training
- District Health Information System (DHIS)
- Enterprise Resources Planning (ERP)
- Primary Healthcare Model, Social Mobilization, Monitoring & Evaluation, Community participation, Reporting Techniques, Conflict Resolution, and Team Building
- Community mobilization & Monitoring & Evaluation tools
Timeline
Assistant Manager – Govt. Coordination
SINDH INTEGRATED EMERGENCY & HEALTH SERVICES (SIEHS)
12.2022 - Current
Admin Officer
WILLOWS INTERNATIONAL
11.2021 - 11.2022
District Manager
Integrated Health Services (IHS)
03.2020 - 10.2021
Assistant Manager - Clinic Operations
SINA Health, Education & Welfare Trust
08.2019 - 02.2020
Regional Manager (Monitoring & Evaluation)
PPHI Sindh
02.2008 - 02.2019
Project/Operation Manager
Marie Stopes Society Karachi (EU MCHC Project Rohri)
06.2007 - 02.2008
MBA -
Shah Abdul Latif University
High School Diploma -
Sindh Board of Technical Education
- Middle Manager
- Supervision Skills – Managing Employee Performance
- Creative Quick Books
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